Traffic Coordinator

Okuma Corp.; Charlotte (NC); On-site; USD 52,000 - 76,000; Full time

Job summary

Okuma America Corporation in Charlotte, NC is seeking a Traffic Coordinator to ensure accurate and compliant shipments of machines, options, and related equipment. You will coordinate between distributors, customers, suppliers, freight carriers, and internal teams to move machines domestically and internationally, and manage documentation.

The role requires strong organizational skills, meticulous attention to detail, and the ability to handle multiple logistics tasks in a fast-paced

Qualifications

• Minimum two years’ experience in Transportation or logistics coordination.
• Familiarity with US Export Regulations and freight documentation.
• Strong organizational and time-management skills; ability to manage multiple priorities simultaneously.
• Experience with MS Office; Excel and Word proficiency.

Responsibilities

• Manage machine shipments, including stock, consignment, and regional show machines; ensure on-schedule delivery and accurate paperwork.
• Coordinate logistics and documentation with distributors, customers, suppliers, freight carriers, and customs brokers; prepare and process release documents and bills of lading.
• Administer machine movement requests (consignment, lease, trade show, showroom, return, repossessed); collaborate across internal teams for efficient execution.
• Process purchase orders related to freight, rigging, and movement; monitor costs and assist with payment documentation.
• Maintain accurate shipment records and ensure compliance with domestic and international shipping requirements.

Skills

Logistics coordination

Organizational skills

Time management

Communication skills

Attention to detail

Education

Associate degree in Business Administration, Supply Chain, Logistics, International Business, or related field

Tools

Excel

Outlook

ERP systems

Purchasing systems

Inventory management systems

Job description

Traffic Coordinator# Traffic CoordinatorHot JobCorporate Headquarters - Charlotte, NC 28278## Description# Traffic CoordinatorAt Okuma America Corporation, we are committed to delivering innovative CNC machine tool solutions and building lifelong relationships with our distributors and customers. The Traffic Coordinator plays a critical role in ensuring machines, options, accessories, and related equipment are delivered accurately, efficiently, and in compliance with all domestic and international shipping requirements.This position serves as a central point of coordination between distributors, customers, suppliers, freight carriers, and internal teams to facilitate machine shipments, movements, and supporting documentation. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple logistics activities in a fast-paced environment.## How You'll Make an Impact### Manage Machine Shipments* Administer the approval and release process for machine shipments to distributors and customers.* Coordinate shipments of: + Stock machines (domestic and export) + Consignment and lease machines + Machines destined for regional shows and expositions + Options and accessory items sold as part of machine orders or lease programs* Ensure all shipment activities are completed accurately and on schedule.### Coordinate Logistics & Documentation* Communicate with distributors, customers, suppliers, freight carriers, port personnel, and customs brokers regarding shipment requirements and schedules.* Prepare and process release documentation for machine shipments.* Generate bills of lading and supporting shipping documents.* Prepare export documentation and ensure compliance with applicable shipping regulations and requirements.* Maintain accurate shipment records and documentation.### Administer Machine Movement Requests* Coordinate and track machine movement requests, including: + Consignment and lease machines + Trade show and showroom machines + Return and repossessed machines + RDT and machine run-off activities* Collaborate with internal departments to ensure machine movements are executed efficiently and documented properly.### Process Purchasing & Freight-Related Transactions* Process purchase orders for suppliers providing options and accessory items associated with machine orders.* Coordinate and process purchase orders related to freight, rigging, and machine movement expenses.* Monitor related costs and assist with documentation required for payment processing and recordkeeping.## Preferred Qualifications & Skills* Associate degree in Business Administration, Supply Chain, Logistics, International Business, or a related field preferred **but not required**.* 2+ years of experience in logistics, transportation coordination, shipping administration, customer service, or a related role.* Experience with domestic and international shipping processes preferred.* Familiarity with export documentation, bills of lading, customs requirements, and freight coordination.* Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.* Excellent verbal and written communication skills.* Proficiency with Microsoft Office applications, particularly Excel and Outlook.* Experience working with ERP systems, purchasing processes, or inventory management systems is a plus.* Strong attention to detail and commitment to accuracy.* Ability to work collaboratively with internal and external stakeholders.## Qualifications* Minimum two years’ experience in Transportation. Must demonstrate a clear understanding of principles and methods of moving goods by road and air, including relative costs and benefits.* Knowledge of US Export Regulations. Preferably related to Dual Use Items (Machine Tools)* The ability to speak and write clearly and effectively to both internal and external customers.* Ability to manage multiple tasks/ priorities.* Knowledge of MS Office Suite (specifically Excel and Word)Additional Desired Experience:* Knowledge of Japanese Export Regulations (METI)* General knowledge of Cost Accounting principles