Tradeshow & Events Specialist

ZEISS Group; Dublin (CA); On-site; USD 48,216 - 59,236; Full time

Benefits offered by this job

Medical

Vision

Dental

401k Matching

Employee Assistance Programs

Vacation and sick pay

Job summary

A global technology company located in Dublin, CA is in search of a Trade Show & Events Specialist. The role involves planning and coordinating complex trade shows, managing budgets up to $1.5M, and working closely with marketing teams for product launches. Candidates must have a four-year degree and at least two years of experience in trade show coordination. Excellent communication and organizational skills are vital. The position offers a competitive hourly pay range of $35.00 - $43.00 and various benefits including medical, dental, and 401k matching.

Qualifications

• Minimum of two years experience in complex national trade show and event coordination.
• Must have prior experience in marketing, minimum three years.
• Medical trade show experience preferred.

Responsibilities

• Plan and coordinate logistical operations of trade shows and events.
• Manage budgets up to $1.5M per event.
• Research and communicate trade show information to marketing teams.

Skills

Excellent written and verbal communication

Organizational skills

Problem-solving skills

Ability to prioritize projects

Interpersonal skills

Education

Four-year college degree

Tools

MS Office (Excel, Word, PowerPoint)

Desktop publishing

Job description

Overview

ZEISS has been in business for over 177 years. As pioneers of science, ZEISS operates in a fast-paced world with cutting-edge technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse portfolio across the ZEISS family in Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees, including over 4,000 in the US and Canada. Make a difference, come join the team!

Location/Region: This position is located in Dublin, CA.

Role

Trade Show & Events Specialist. You will work with an astonishing team that plays a vital role in Zeiss Surgical Microscope Events and Trade Shows. The main responsibilities are to plan and coordinate logistical operations of complex trade shows, events, seminars, and meetings. Maintain and manage budgets up to $1.5M per event. Research and communicate timely trade show information to marketing and field sales, provide on-site supervision of conventions and meetings, order booth services, track booth properties, develop instrument and booth floor plans, request convention instrumentation and hotel reservations. Assist Product Managers and Marketing Communications Management with new product launches and PR in conjunction with trade show marketing. Coordinate and lead related planning meetings. Create annual budget plans for trade show activities and ROI analysis. Responsible for monthly budget report that includes accruals and allocation of expenses for each show, event, seminar, and meeting. Track and measure the effectiveness of the trade show program through managing the trade show evaluation form process.

What you’ll do

• Process paperwork to accept or decline attendance at trade shows and seminars.
• Produce and distribute timely monthly memos and convention calendar updates to field sales and marketing (date/location of trade show, attendance – number of attendees and breakdown of demographics vs. previous year, cost of show & final sales figures from show vs. previous year, deadlines for advertisement and promotional opportunities in conjunction with show).
• Responsible for site selections and planning for special events and sales meetings.
• Coordinate logistics and negotiate rates with selected vendors for hotel rooms, meeting space, booth services and installation and dismantle services for trade show program.
• Approve, coordinate and process all equipment forecasts and orders to support trade show program.
• Travel and provide on-site support.
• Track annual expenses and create proposed budgets. Track expenses by show, producing a monthly accrual report and filing invoices with corresponding show file.
• Track and analyze trade show evaluation forms to measure effectiveness of each meeting.
• Design new booth property and displays, as needed. Manage booth property, the exhibit house and requested services to support the trade show program.
• Assist in developing promotions and graphics for our exhibition and events.
• Assist the marketing group with new product launches.
• Update and maintain the trade show calendar.

Qualifications

• Four-year college degree required
• Minimum of two (2) years experience in complex national trade show and event coordination.
• Must have prior experience in marketing, minimum three (3) years
• Excellent written, verbal and organizational skills.
• Ability to analyze the entire planning process and execute preventative measures to ensure requirements are achieved.
• Must be able to travel a minimum of six (6) times a year for a week or more at a time.
• Must be able to prioritize and handle a variety of projects simultaneously.
• Medical trade show experience preferred.
• Proficient with MS Office (Excel, Word and PowerPoint). Desktop publishing a plus.

Must be able to work independently and take initiative in problem solving and decision-making.

Must possess excellent interpersonal skills and be a team player.

The hourly pay range for this position is $35.00 - $43.00.

Benefits

• Medical
• Vision
• Dental
• 401k Matching
• Employee Assistance Programs
• Vacation and sick pay
• The list goes on!

This position is eligible for a Performance Bonus. ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off. ZEISS is an EEO/AA/M/F/Disabled Veteran Employer.

Your ZEISS Recruiting Team

Tina Eilerman

ZEISS provides Equal Employment Opportunity without unlawful regard to an applicant’s race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy, genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law.