Trademark Paralegal

U.S. Polo Assn. (USPA Global); West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

U.S. Polo Assn. is seeking a Trademark Paralegal to support our global trademarks program within the Legal department in West Palm Beach, FL. You will docket U.S. and foreign filings, monitor deadlines, and help implement a new docketing system across the organization.

The role requires meticulous attention to detail, knowledge of USPTO procedures, and experience with IP docketing software. Paralegal degree or certificate is preferred.

Qualifications

• 5–10 years of hands-on trademark docketing experience.
• Strong knowledge of U.S. and international trademark procedures.
• Proficiency with IP docketing software and Microsoft Office.
• Excellent written and verbal communication; able to work independently.
• Bachelor's degree or paralegal certificate preferred; equivalent experience considered.
• Experience in apparel or consumer goods industry.
• Notary Public in Florida.
• Ability to handle confidential information.

Responsibilities

• Docket and maintain records for U.S. and foreign filings.
• Review and process correspondence from USPTO and foreign offices; calendar deadlines.
• Monitor and track prosecution deadlines; provide timely reminders.
• Assist GTM with evidentiary docs for applications and office actions.
• Update foreign counsel contact list; coordinate directives to global counsel.
• Upload, organize, and maintain electronic files in IP database.
• Coordinate with legalization agencies for authenticated documents.
• Perform QA audits on docket entries; resolve discrepancies.
• Assist with portfolio management and renewals.
• Collaborate on special projects and system improvements.
• Lead data migration, testing, and training for new docketing system.
• Perform additional responsibilities as needed.

Skills

Trademark docketing

IP docketing software

Notary Florida

Attention to detail

Paralegal degree

Education

Bachelor's degree or paralegal certificate

Tools

IP docketing software

Microsoft Office

Job description

Position Summary

The Trademark Paralegal reporting to the Senior Manager of Global Trademarks (GTM), provides support to our global Brand Protection program in the Legal department. We are looking for a highly organized, detail-oriented individual experienced in managing global trademark deadlines and records to ensure compliance and timely prosecution of our iconic brand worldwide. This role will also play a key part in helping to implement and stand up a new docketing system for the company.

• Accurately docket and maintain records for U.S. and foreign trademark applications, registrations, proof of use, renewals, office actions, and maintenance filings in the company’s IP management/docketing system.
• Review and process incoming correspondence from the USPTO, foreign trademark offices, external counsel, and internal stakeholders; identify and calendar critical deadlines with precision.
• Monitor and track all prosecution deadlines, generate regular docket reports, and provide timely reminders to the trademarks team to prevent missed filings.
• Assist GTM in the compilation of evidentiary and other necessary documentation for Trademark applications, defense of office actions, oppositions and appeals.
• Update Foreign Counsel Contact list throughout the year. Assist GTM with the coordination of trademark directives to our global counsel.

Upload, organize, and maintain electronic files and documents in the IP database, ensuring data integrity and easy retrieval.

• Work with legalization agencies and state departments to obtain authenticated, apostilled, or legalized documents from various governmental offices, including foreign embassies.
• Conduct quality assurance audits on docket entries, resolve discrepancies, and clear completed actions.
• Assist with portfolio management tasks, including preparing status reports, coordinating renewals, and supporting trademark enforcement efforts as needed.
• Collaborate with GTM and other team members on special projects, such as portfolio transfers or system improvements.
• Play a hands‑on role in standing up and implementing a new docketing system, including data migration, testing, process mapping, user training, and ensuring seamless transition from legacy systems.
• Perform additional responsibilities as needed.

Qualifications & Sills

• 5-10 years of hands‑on experience as a Trademark Docketing Clerk, Specialist, or similar role, preferably in an in‑house corporate environment or IP‑focused law firm.
• Strong knowledge of U.S. and international trademark prosecution procedures, deadlines, and requirements.
• Proficiency with IP docketing software and Microsoft Office Suite.
• Exceptional attention to detail, organizational skills, and ability to manage high‑volume, time‑sensitive tasks with zero tolerance for errors.
• Excellent written and verbal communication skills; ability to work independently and collaboratively in a fast‑paced global team.
• Bachelor’s degree or paralegal certificate preferred; equivalent experience considered.
• Experience in the apparel, consumer goods, or fashion industry.
• Familiarity with global trademark renewal processes and annuity management.
• Prior experience implementing or migrating to a new IP docketing system (highly desirable).
• Ability to handle confidential information with discretion.
• Licensed Notary Public in the State of Florida.

The Right Fit

• You bring positive energy and cohesiveness to a team environment
• You demonstrate professionalism when dealing with conflict and changing priorities
• You can adapt and work in a fast‑paced environment, multi‑task and prioritize like a pro
• You believe in open and honest communication. You are not afraid to ask questions, respectfully share or receive feedback
• You work well under pressure
• You possess great attention to detail

About U.S. Polo Assn. And USPA Global

U.S. Polo Assn. is the official sports brand of the United States Polo Association (USPA), the largest association of polo clubs and polo players in the United States, founded in 1890 and based at the USPA National Polo Center (NPC) in Wellington, Florida. This year, U.S. Polo Assn. celebrates 135 years of sports inspiration alongside the USPA. With a multi‑billion‑dollar global footprint and worldwide distribution through more than 1,200 U.S. Polo Assn. retail stores as well as thousands of additional points of distribution, U.S. Polo Assn. offers apparel, accessories, and footwear for men, women, and children in more than 190 countries worldwide. The brand sponsors major polo events around the world, including the U.S. Open Polo Championship®, held annually at NPC in The Palm Beaches, the premier polo tournament in the United States. Historic deals with ESPN in the United States, TNT and Eurosport in Europe, and Star Sports in India now broadcast several of the premier polo championships in the world, sponsored by U.S. Polo Assn., making the thrilling sport accessible to millions of sports fans globally for the very first time.

U.S. Polo Assn. has consistently been named one of the top global sports licensors in the world alongside the NFL, PGA Tour, and Formula 1, according to License Global. In addition, the sport‑inspired brand is being recognized internationally with awards for global growth. Due to its tremendous success as a global brand, U.S. Polo Assn. has been featured in Forbes, Fortune, Modern Retail, and GQ as well as on Yahoo Finance and Bloomberg, among many other noteworthy media sources around the world.

For more information, visit uspoloassnglobal.com and follow @uspoloassn.

USPA Global

USPA Global is a subsidiary of the United States Polo Association (USPA) and manages the multi‑billion‑dollar sports brand, U.S. Polo Assn. USPA Global also manages the subsidiary, Global Polo, which is the worldwide leader in polo sport content. To learn more, visit globalpolo.com or Global Polo on YouTube.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.