Trademark Docketing Specialist

Holland & Hart LLP; Washington (District of Columbia); Hybrid; USD 44,000 - 72,000; Full time

Job summary

Ultipro is seeking a Trademark Docketing Specialist to manage the complete lifecycle of trademark applications and registrations, ensuring accurate docketing, deadline tracking, and precise correspondence processing with the USPTO, clients, and international offices.

The role requires meticulous attention to detail, strong organizational skills, and the ability to work cross-functionally within the firm's docketing team to maintain up-to-date portfolios and timely action on deadlines.

Qualifications

• Two (2) + years’ trademark docketing experience is required.
• Knowledge of trademark docketing software required.
• Excellent interpersonal, oral and written communication skills.
• Prior knowledge of US and foreign trademark prosecution process preferred.
• Experience interfacing with USPTO, WIPO, and other offices regarding trademark matters.
• Strong organizational skills and attention to detail.
• Ability to handle confidential or sensitive information.

Responsibilities

• Review and process a large volume of e-mail, mailings and pleadings related to trademark matters.
• Maintain trademark attorney case dockets using web-based system with detailed records.
• Generate detailed reports on portfolio status and upcoming deadlines.
• Assist with other docketing duties, reports and special projects as necessary.
• Communicate effectively with clients and internal teams to support deadlines.

Skills

Interpersonal skills

Written & oral communication

Attention to detail

Team collaboration

Tools

Trademark docketing software

Job description

The Trademark Docketing Specialist manages the complete lifecycle of trademark applications and registrations through accurate docketing, deadline management, and correspondence processing from the USPTO, clients, and international offices.

• Review and process a large volume of e-mail, mailings, correspondence and pleadings related to trademark matters from the USPTO, clients, foreign counsel and other foreign trademark offices.
• Maintain trademark attorney case dockets using web-based system. Keep detailed records of all entries to address questions about deadlines and procedures.
• Utilizes training materials and follows standard operating procedures
• Save documents, using the firm naming convention, to the correct client/matter folder and forward them to the correct legal team.
• Generate detailed reports on portfolio status, upcoming deadlines, and required actions.
• Maintains current docketing team protocols.
• Assist with other docketing related duties, reports and special projects, as necessary.
• Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.
• Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player – Works within team and cross-functionally to meet required results.

Supervisory Duties (if applicable):

N/A

Job Qualifications (Education, Experience and Certification):

• Two (2) + years’ trademark docketing experience is required.
• Knowledge of trademark docketing software required.
• Demonstrates excellent interpersonal, oral and written communication skills.
• Prior knowledge of the US and foreign trademark prosecution process and understanding of relevant documents is strongly preferred.
• Experience/ability to interface with USPTO, WIPO, and other websites regarding trademark matters.
• Proven aptitude to learn new software applications.
• Expert ability to prepare accurate, highly detailed work; excellent proofreading skills.
• Strong organizational skills and attention to detail.
• Requires the ability & soft skills to work effectively with personnel at all levels of seniority within the firm. Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to handle and maintain confidential or sensitive information.
• Strong attention to details with the ability to manage multiple tasks simultaneously in a fast-paced environment.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Schedule:

This position is primarily remote, after the onboarding period. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office day requirement. Employeesmust reside in Holland & Hart's "footprint."

Compensation:

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A discretionary bonus may be available based upon performance. The Colorado salary range is $28.24 to $47.07 per hour. The Washington DC salary range is $31.06 to $51.78 per hour. A discretionary bonus may be available based upon performance.

Application Window:

The application window is anticipated to close on or after Tuesday, September 20, 2026. Holland & Hart reserves the right to close the position prior to or after this date.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.