Trademark Docketing Specialist

Holland & Hart LLP; Boulder (CO); Ibrido; USD 42.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical coverage

Dental coverage

Vision coverage

Life insurance

AD&D

EAP

STD

LTD

401(k) with company match

Educational assistance

Volunteer opportunities

Wellness program

PTO & holidays

Descrizione del lavoro

Holland & Hart LLP is seeking a Trademark Docketing Specialist to manage the complete lifecycle of trademark applications and registrations, including docketing, deadline management, and correspondence handling.

You will review emails, pleadings, and documents from USPTO, clients, and foreign offices, maintain dockets, and generate portfolio reports. The role emphasizes accuracy, communication and teamwork in a primarily remote but hybrid-friendly setting.

Competenze

• Two (2) + years’ trademark docketing experience is required.
• Knowledge of trademark docketing software required.
• Demonstrates excellent interpersonal, oral and written communication skills.
• Prior knowledge of the US and foreign trademark prosecution process and understanding of relevant documents is strongly preferred.
• Experience interfacing with USPTO, WIPO, and other websites regarding trademark matters.
• Proven aptitude to learn new software applications.
• Excellent proofreading skills and attention to detail.
• Strong organizational skills and ability to manage multiple tasks in a fast-paced environment.

Mansioni

• Review and process a large volume of email, mailings, correspondence and pleadings related to trademark matters from the USPTO, clients, foreign counsel and other foreign trademark offices.
• Maintain trademark attorney case dockets using a web-based system and keep detailed records of all entries.
• Generate detailed reports on portfolio status, upcoming deadlines, and required actions.
• Assist with other docketing related duties, reports and special projects as necessary.
• Communicate clearly, professionally, and effectively with internal and external partners.

Conoscenze

Docketing experience

Communication skills

Attention to detail

Strumenti

Trademark docketing software

Descrizione del lavoro

The Trademark Docketing Specialist manages the complete lifecycle of trademark applications and registrations through accurate docketing, deadline management, and correspondence processing from the USPTO, clients, and international offices.

• Review and process a large volume of e-mail, mailings, correspondence and pleadings related to trademark matters from the USPTO, clients, foreign counsel and other foreign trademark offices.
• Maintain trademark attorney case dockets using web-based system. Keep detailed records of all entries to address questions about deadlines and procedures.
• Utilizes training materials and follows standard operating procedures
• Save documents, using the firm naming convention, to the correct client/matter folder and forward them to the correct legal team.
• Generate detailed reports on portfolio status, upcoming deadlines, and required actions.
• Maintains current docketing team protocols.
• Assist with other docketing related duties, reports and special projects, as necessary.
• Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.
• Communication - Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience - Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player - Works within team and cross-functionally to meet required results.

Job Qualifications (Education, Experience and Certification):

• Two (2) + years’ trademark docketing experience is required.
• Knowledge of trademark docketing software required.
• Demonstrates excellent interpersonal, oral and written communication skills.
• Prior knowledge of the US and foreign trademark prosecution process and understanding of relevant documents is strongly preferred.
• Experience/ability to interface with USPTO, WIPO, and other websites regarding trademark matters.
• Proven aptitude to learn new software applications.
• Expert ability to prepare accurate, highly detailed work; excellent proofreading skills.
• Strong organizational skills and attention to detail.
• Requires the ability & soft skills to work effectively with personnel at all levels of seniority within the firm. Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to handle and maintain confidential or sensitive information.
• Strong attention to details with the ability to manage multiple tasks simultaneously in a fast-paced environment.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Schedule:

This position is primarily remote, after the onboarding period. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office day requirement. Employees must reside in Holland & Hart's "footprint."

Compensation:

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. The Colorado, Nevada, and Utah salary range is $30.50 to $50.84 per hour. A discretionary bonus may be available based upon performance.

Application Window:

The application window is anticipated to close on or after Friday, 11/13/2026. Holland & Hart reserves the right to close the position prior to or after this date.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.