Business Development Assistant

Haynes and Boone, LLP; Texas; On-site; USD 48,000 - 72,000; Full time

Job summary

Haynes and Boone, LLP is seeking a detail-oriented Business Development Assistant to support the BD team with marketing materials, pitch books, and content management. You will draft and assemble proposals, maintain databases, and assist with directory submissions and events in a fast-paced office environment.

The role requires a bachelor’s degree and strong computer skills, including Smartsheet and PowerPoint, with the ability to manage multiple projects and deadlines.

Qualifications

• One or more years of work experience in professional services, marketing/business development or corporate communications preferred.
• Strong computer proficiency with Smartsheet, Word, Excel, and PowerPoint.

Responsibilities

• Assist the BD team in delivering marketing materials, attorney bios and photos.
• Draft, proof, and assemble pitch books, presentations, and proposals.
• Maintain and update the firm’s pitch book and proposal databases.
• Coordinate updates to bios, practice group content, deal and client lists, and web pages.
• Assist with submissions for directory rankings (e.g., Chambers, Legal 500).
• Assist in content creation, editing, and proofreading.
• Track and file marketing materials in designated locations; manage electronic files.
• Support internal communications and client communications, including alerts.

Skills

Communication skills

Attention to detail

Customer service orientation

Time management

Adaptability

Smartsheet

InterAction

Vuture

Foundation

Teamwork

Education

Bachelor’s degree

Tools

Smartsheet

Microsoft Word

Excel

PowerPoint

InterAction

Vuture

Foundation

Job description

This non-exempt position supports and works directly with the business development team (BD) that supports the firm to execute and deliver on BD initiatives. This role requires a detail-oriented and organized individual who can handle marketing projects efficiently to help the team achieve its goals.

Essential Duties

Pitch Books, Presentations and Proposals

Assists the BD team in responding to internal requests for practice group marketing materials, attorney bios and photos, and other marketing and business development-related assistance.

Helps draft, proof, and assemble pitch books, presentations, and proposals.

Maintains and updates information in the firm's pitch book and proposal databases.

Content Administration

Coordinates regular updates to lawyer bios, practice group overviews, deal and case charts, representative client lists, practice group web page content, and other materials.

Assists the BD team with preparation of submissions for key directory rankings (including Chambers and Legal 500).

Assist in content creation, editing, and proofreading.

Ensure marketing and related materials are tracked and saved in appropriate locations and manage department’s electronic files.

Support the implementation of internal communications and assist with external client communications, such as alerts and external newsletters.

Events

Works with the BD Manager (BDM), BD Specialists and BD Coordinators on various events and sponsorships and drives follow-up efforts to achieve positive results.

Assists the BDMs and Event Specialist during events.

Updates firm’s CRM system to track post-event follow-up and return on investment.

Practice Group Coordination

Prepares materials for, maintains overall schedules, and participates in practice group meetings.

Creates business presentations with various software tools, especially PowerPoint.

Research and Data Management

Collaborates with the BD team and Competitive Intelligence Group on research projects.

Coordinate the development of forms to collect, organize, and analyze data.

Assist with the maintenance of client relationship management database and contact lists.

Support ongoing matter maintenance, including matter narrative updates.

Project Management and Operational Support

Assist in ad hoc production of various marketing-related projects, including Word documents and PowerPoint presentations.

Provide support for various BD Department needs, including scheduling department meetings and maintain department calendars and ensure content is up to date.

Ensure paid sponsorship / charitable initiative components are executed as contracted.

Budget Tracking

Provide support for various BD Department needs, including scheduling department meetings, filing expenses, and filing check requests / invoice processing.

Assist in tracking marketing budgets and expenses.

Collaborate with teams on budget management.

Administrative

Handle scheduling and logistics for a variety of team and committee meetings as well as the attorney training program.

Other Duties

Performs related duties as assigned.

Reporting Relationship

The Business Development Assistant reports directly to a Senior Business Development Manager/Business Development Manager.

Subordinate staff: None

Qualifications

Knowledge/Experience

One or more years of work experience in professional services, marketing/business development or corporate communications preferred.

Strong computer proficiency is a must, with knowledge of Smartsheet, Microsoft Word, Excel, and PowerPoint.

Skills

• Excellent communication skills, including listening, asking clarifying questions when needed, writing, and a superior attention to detail.
• Strong work ethic and positive client service orientation.
• Responsible, dependable, and takes pride in work product.
• Able to operate with a sense of urgency when necessary and juggle multiple projects with competing deadlines.
• Enthusiasm and dedication to the development of a professional services business development career.
• Ability to learn new software such as InterAction, Vuture and Foundation.
• Smartsheet is required.
• Must be able to handle multiple projects in a fast-paced environment with tight deadlines.
• Must be poised and able to exhibit professional diplomacy amid sometimes high stress situations.
• Strong teamwork skills and ability to take ownership of numerous assigned tasks.

Education

• Bachelor’s degree required.

Physical Demands

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. When coordinating/attending special events, might be required to move around up to 100% of the time. This position constantly operates computers, printers and other office productivity machines (e.g., fax machine, copier, etc.) Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, vendors, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office environment. Must be flexible to work overtime with short or no notice.

About Haynes & Boone

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success. Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high‑energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork. Haynes Boone is among the fastest‑growing firms in the Am Law 100, providing full‑service counsel across sectors, including corporate, energy, financial services, real estate, restructuring, litigation, intellectual property and specialty transactions. The firm represents companies at all stages – many in the Fortune 500 and S&P 500 and hundreds that are well‑funded, exchange‑listed, privately held and/or in emerging‑growth mode. More than 700 lawyers practice across 19 global offices in California, Colorado, Illinois, New York, North Carolina, Texas, Virginia, Washington, D.C., London, Mexico City and Shanghai.

Our Vision of Success: Excellence in inclusion and engagement is a Haynes and Boone core value. We recruit the best and the brightest and seek to attract, retain, and promote individuals who reflect the global marketplace, our clients, and the communities we serve. We strive to create an environment in which each individual at every level has the opportunity to succeed professionally, regardless of age, disability, ethnicity, gender, gender identity and expression, national origin, parental status, race, religion, sexual orientation, and/or socio‑economic experiences. We recognize that our commitment to inclusion and engagement enhances our other core values of commitment to client service and a teamwork culture.

Our Culture and Values: Our actions and decisions are driven by our culture and core values: A client‑first focus that demands superior service Teamwork Accountability Mutual respect and trust Civility and humility Inclusion and engagement Highest ethical standards Planning for the firm’s long‑term best interests The greater good of the firm over the individual Sound financial management Long‑term stability Community and civic engagement.

Our Brand: A unique culture and work environment An exceptional law firm to work for and to be from Leaders in energy, technology, financial services, and private equity Understands and delivers value solutions Works cooperatively with non‑legal service providers to deliver integrated solutions A community leader and influencer Commitment to wellness for attorneys and staff.