Trademark Administrator II

IP Attorneys; New York (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health care options

Vision and dental insurance

401(k) with employer match

Tuition reimbursement

Job summary

Wolf Greenfield is seeking a Trademark Administrator II in New York to support attorneys in trademark prosecution, including foreign and domestic matters. Responsibilities include file preparation, docket management, and client data handling.

The role requires a Bachelor's degree and 3–5 years of trademark experience, with strong MS Office skills and meticulous attention to detail. Candidates should possess excellent communication abilities and work well in a team-driven environment.

Qualifications

• Bachelor's degree and 3–5 years of trademark experience in a law firm or corporate setting.
• Comprehensive knowledge of USPTO foreign and domestic trademark procedures.
• Proficient in MS Outlook, Word, and Excel; strong data management skills.
• Excellent written and verbal communication; able to collaborate across teams.

Responsibilities

• Prepare and file US trademark applications and related documents.
• Prepare and file international applications and designations.
• Respond to Office Actions and Notices of Irregularities for electronic filing.
• Manage foreign and domestic docket; coordinate documents and filings.

Skills

Trademark experience

MS Office

Communication skills

Time management

Education

Bachelor's degree

Tools

MS Outlook

Word

Excel

Job description

JOB SUMMARY:

The Trademark Administrator II is responsible for assisting attorneys in the preparation of trademark prosecution (foreign and domestic) including foreign opposition and cancellation proceedings. In addition, the Trademark Administrator is responsible for client and matter opening, client data management, and additional responsibilities as needed.

ESSENTIAL FUNCTIONS:

• Prepares and files U.S. trademark applications and related prosecution documents for filing in accordance with USPTO and WGS standards.


• Prepares and files International Applications and Subsequent Designations in accordance with USPTO and WGS standards.


• Prepares and files responses to Office Actions and Responses to Notices of Irregularities for electronic filing to resolve informalities (e.g., ID amendments, disclaimers, suspension inquiries, extension requests, etc.).


• Prepares and file Statements of Use, Extensions of Time, and Power of Attorney documents for electronic filing via TEAS.


• Drafts correspondence to foreign counsel instructing new trademark application filings and other prosecution related instructions or tasks.


• Manages attorney foreign and domestic docket, including foreign opposition/cancellation matters.


• Coordinates execution, notarization, and legalization of documents.


• Reviews incoming correspondence and take necessary action.


• Maintains accurate and current client information and data within internal databases and systems.


• Performs general administrative tasks including but not limited to entering billable time, submitting conflict checks and new matter opening requests.


• Participates in pilot testing programs as requested.


• Assists and supports group/department manager with special projects/requests.


• Takes on additional responsibilities as needed and/or assigned.

QUALIFICATIONS:

• Bachelors’ degree and minimum of three to five (3-5) years of trademark experience in a law firm or corporate setting.


• Comprehensive knowledge of trademark procedural requirements relating to U.S. and foreign practice.


• Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.


• Exceptional oral and written communication skills.


• Proven interpersonal skills and ability to work effectively with difference levels of constituencies both as an individual contributor and in a team setting.


• Exceptional time management, prioritization, problem-solving, and organizational skills and proven ability to work effectively in a high-pressure environment.


• Expert knowledge of legal terminology, rules, regulations, and procedures specific to assigned practice area.


• Highly flexible with a capacity to respond calmly, efficiently, and effectively in stressful situations.


• Punctual and reliable and able to meet set deadlines and work effectively under pressure.


• Demonstrated ability to handle multiple tasks simultaneously, and able to prioritize tasks in a very efficient manner.


• Strong analytical thinker.


• Ability to maintain confidentiality of matters and other firm business information.


• Promotes a positive work environment, works collaboratively with others.

BENEFITS & OTHER EMPLOYER INFORMATION:

Wolf Greenfield offers a comprehensive benefit package focused on the overall well-being of firm employees. Our benefits include multiple health care plan options, vision and dental insurance, flexible spending accounts/health saving accounts and life insurance. Eligibility for our employer sponsored 401(k) plan includes an employer match and discretionary profit sharing. The firm is invested in our employees development by providing tuition reimbursement and professional development opportunities. Additionally, WGS offers further benefits and perks focused on employee well-being including generous paid time off; including sick time and vacation time, parental leave, commuter benefits, charitable matching gift program, well-being support and much more!

Wolf Greenfield does not offer visa sponsorship. All job openings are subject to export control regulations.

Any offer of employment is subject to the successful completion of a background check. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

PHYSICAL DEMANDS:

The firm will strive to provide reasonable accommodations, as requested, to enable an employee with a disability to successfully perform this position in our office setting. Frequent communication is an essential aspect of this position and employees must be able to exchange timely and accurate information in a variety of situations. This position may also encompass maintaining a stationary position for long periods of time (at least up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects that weigh up to 25 pounds. Other essential functions may apply and employees working remotely have the same or similar requirements.

WORK ENVIRONMENT:

The office work environment of the firm is characteristic of the environment the job holder will encounter. In this typical office setting, an employee will encounter standard office equipment and any noise associated with that equipment. The noise level is usually quiet to moderate. The office setting of Wolf Greenfield requires the ability to manage multiple work priorities along with frequent interruptions.