Trade Show & Events Specialist

Boeing; Bingen (WA); Híbrido; USD 75.000 - 102.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Retirement savings plans

Life and disability programs

Paid time off

Descripción de la vacante

Insitu, a Boeing subsidiary in Bingen, WA, seeks an experienced Trade Show and Event Specialist to plan and execute defense and aerospace trade shows and internal events. You will coordinate with internal teams and partners to meet objectives, manage budgets, and ensure top-notch attendee experiences.

The role requires 3+ years in event planning or related fields, with hybrid on-site work and up to 40% travel.

Formación

• 3+ years experience in event planning or trade show coordination.
• Bachelor's degree with 6–9 years of related experience, or master's with 4–7 years; advanced experience may be considered.
• Experience managing complex logistics for exhibits and tech/product displays.
• Proven ability to juggle multiple projects with proactive coordination.

Responsabilidades

• Plan and execute company trade shows and internal events, including all-hands meetings.
• Define event objectives with internal teams and external partners.
• Develop scope, budget, and timelines; ensure on-time, on-budget delivery.
• Coordinate onsite as primary point of contact, ensuring attendee experience.
• Ensure facility clearances and compliance; support marketing and product branding.

Educación

Bachelor's degree

Master's degree

Comparable advanced experience

Descripción del empleo

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Are you an expert organizer who thrives behind the scenes, ensuring every detail comes together seamlessly? As our Trade Show and Event Specialist, you’ll play a key role in planning and executing defense and aerospace trade shows as well as important internal company events and all-hands meetings. Your strong coordination skills and eye for detail will help create successful, well-run events that showcase our work and keep our teams connected and informed. Join us and contribute to events that support our mission and bring our company together.

Insitu is a pioneer in the design, development, product and operation of high-performance, cost-effective uncrewed aircraft systems. Based in Bingen, WA, our technologies help defense and government customers around the globe make quicker, more informed decisions to get the warfighter home safely.

What you’ll do:

• Plan, organize, and execute company trade shows and internal events, including major industry exhibitions, all-company meetings, and customer engagements.
• Work closely with internal teams and external partners to define event objectives, requirements, and success criteria.
• Develop event scope and display strategies, manage budget, monitor expenditures, and ensure on-time, on-budget delivery
• Serve as primary point of contract onsite to coordinate schedules, facilitation media/customer interactions, and deliver excellent attendee experiences
• Ensure facility clearances for internal events and adhere to all company compliance protocol
• Provide ad hoc event marketing, support speaking engagements, contribute to product branding and conduct customer and market research as needed
• Consult on Trade Show schedule and provide recommendations and insight on most effective events to attend
• Develop, monitor, and track key metrics for trade show and event engagement; identify creative approaches to increase meaningful leads

Education & Experience

• Minimum 3 years of hands-on experience in event planning, trade show coordination, or similar project management roles.
• Bachelor’s degree with 6–9 years of related professional experience, or a master’s degree with 4–7 years; comparable advanced experience or certificate program may also be considered.
• Demonstrated ability to manage complex logistics for exhibit setups, including technology or product displays; experience with basic inventory management of event assets.
• Proven track record of managing multiple projects simultaneously, with excellent follow-through and proactive coordination.
• Exceptional attention to detail and strong organizational and time management skills.
• Outstanding critical thinking, interpersonal, problem-solving, and communication skills; able to effectively present ideas and respond to stakeholder and vendor inquiries.
• Highly adaptable and able to thrive under pressure; skilled at multitasking and shifting priorities while delivering high-quality event experiences.
• Strong project management skills — able to develop and execute plans, hold teams accountable, and pivot as needed to overcome challenges.

Preferred Education & Experience

• Bachelor’s degree in marketing, communications, event management, hospitality, or a related field
• Previous experience supporting defense, aerospace, or similarly regulated and technical industries
• Experience in creating effective trade show materials; understanding customer experience and needs
• A reputation for bringing fresh creative thinking to events and trade show

Travel Requirement:

This position requires Domestic and International travel up to 40%.

In-Office Requirement Statement:

(Hybrid) This position is eligible for hybrid work. It is our strong preference that this position is on-site 3 days per week to allow for maximum collaboration and connection to the team and product. However, depending on the candidate’s location, experience, and qualifications, we may have some flexibility in the frequency of on-site days.

At Insitu, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

Insitu also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability programs and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire.

Please note that the salary information show below is a general guideline only. Salaries are based upon candidate experience, qualifications and work location.

Typical Hiring Range: 74,500.00 - 102,300.00

Insitu is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.