TRACK Administrator

Pbf Energy; Honolulu (HI); On-site; USD 84,617 - 150,153; Full time

Benefits offered by this job

401(k) plan with company match

Pension Plan

Medical, dental, vision plans

Flexible Spending Accounts

Life insurance

Short- and long-term disability

Paid Time Off

Paid Parental Leave

Tuition reimbursement

Group discounts

Job summary

PBF Energy is seeking a TRACK Administrator at its Martinez Refinery in California to manage TRACK system operations, assist timekeepers, and support finance and other departments. The role focuses on accurate timekeeping, scheduling, and cost allocation for contractors.

The successful candidate will maintain security, review timesheets, and help drive system upgrades while supporting cross-functional teams in a fast-paced refinery environment.

Qualifications

• High school diploma or equivalent.
• 2 years of TRACK experience.
• Overtime and weekend work may be required during plant outages.

Responsibilities

• Overall responsibility in management of the TRACK System by creating new user profiles and maintaining security.
• Reviewing timesheets and work schedules and entering time worked for each contractor.
• Processing overrides for time calculations and/or correcting activity and schedule exceptions.
• Generating contractor workforce schedules, including shifts and days onsite.
• Extracting and loading allocated costs from TRACK System to SAP.
• Resolving discrepancies with invoices based on set procedures.
• Allocating billable hours for each contractor to charge codes.
• Downloading information from SAP when allocations are completed and approved.
• Participating in system upgrades.
• Assisting supplier timekeepers and other departments in TRACK job functions.
• Generating contractor man-hour and reconciliation reports for contractor acceptance and invoice support.

Skills

2 years of TRACK experience

Contract/timekeeping familiarity

Education

High school diploma or equivalent

Tools

TRACK system

Microsoft Office (Excel/Access)

Job description

TRACK Administrator

Full job description: PBF Energy Inc. (NYSE:PBF) is one of the largest independent refiners in North America, operating, through its subsidiaries, oil refineries and related facilities. We have an opportunity at our Martinez Refinery in California and are seeking a talented TRACK Administrator to join our team as a pivotal member that would play a key role here at PBF Energy. The TRACK Administrator reports to the site Controller and is part of the Finance Team. This successful candidate assists with the effective operation of the TRACK system based on processes/procedures and supports and assists other departments and timekeepers using the TRACK system on a daily basis.

Job Responsibilities

• Overall responsibility in management of the TRACK System by creating new user profiles in the TRACK System and maintaining security, monitoring badges are appropriately set up and activated, assigning agreed upon schedules and pay formulas to each contract employee and verifying accurate pay rate.
• Reviewing timesheets and work schedules and entering time worked for each contractor.
• Processing overrides for time calculations and/or correcting activity and schedule exceptions.
• Generating contractor workforce schedules, including shifts and days onsite.
• Extracting and loading allocated costs from TRACK System to SAP.
• Resolving discrepancies with invoices based on set procedures and in a timely manner.
• Allocating billable hours for each contractor to one or more charge-to codes based on corporate and plant standards.
• Downloading information from SAP when allocations are completed and approved on contractors.
• Participating in system upgrades.
• Assisting supplier timekeepers and other departments in TRACK job functions.
• Assisting in generating the following reports: contractor man-hour and reconciliation reports for contractor acceptance and invoice support, workforce and exception reports for management.

Position Specific Requirements

Ability to work overtime and weekends as needed during plant outages. Candidate must have an active TWIC card or be able to obtain a TWIC card. Information can be found at https://www.tsa.gov/for-industry/twic.

Minimum Qualifications

• High school diploma or equivalent.
• 2 years of experience in TRACK.

Preferred Qualifications

• 5 years of experience in TRACK, timekeeping or Accounts Payable.
• Experience in Microsoft Office database and spreadsheet applications.

Benefits

• 401(k) plan with company match.
• Pension Plan.
• Medical, dental, vision plans and Flexible Spending Accounts.
• Life insurance, short- and long-term disability.
• Paid Time Off, Paid Parental Leave and tuition reimbursement.
• Additional voluntary benefits are offered at group discounts.

Compensation

The salary range for this position is $84,617.04 - $150,153.75. The compensation range listed in this posting is in compliance with applicable state law. Factors such as scope and responsibilities of the position, candidate’s work experience, education/training, job-related skills and internal peer equity will be considered in determining the selected candidate’s compensation. In addition to salary, PBF offers a comprehensive and generous benefits package.

EEO Statement

PBF Energy is an equal opportunity employer. We are committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity or expression, sexual orientation, reproductive health decision making, national origin, ancestry, genetic information, physical or mental disability, medical condition, marital status, age, veteran and military status, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law.