TRACK Administrator: Timekeeping & SAP Reports

Pbf Energy; Honolulu (HI); On-site; USD 84,617 - 150,153; Full time

Benefits offered by this job

401(k) plan with company match

Pension Plan

Medical, dental, vision plans

Flexible Spending Accounts

Life insurance

Short- and long-term disability

Paid Time Off

Paid Parental Leave

Tuition reimbursement

Group discounts

Job summary

PBF Energy is seeking a TRACK Administrator at its Martinez Refinery in California to manage TRACK system operations, assist timekeepers, and support finance and other departments. The role focuses on accurate timekeeping, scheduling, and cost allocation for contractors.

The successful candidate will maintain security, review timesheets, and help drive system upgrades while supporting cross-functional teams in a fast-paced refinery environment.

Qualifications

• High school diploma or equivalent.
• 2 years of TRACK experience.
• Overtime and weekend work may be required during plant outages.

Responsibilities

• Overall responsibility in management of the TRACK System by creating new user profiles and maintaining security.
• Reviewing timesheets and work schedules and entering time worked for each contractor.
• Processing overrides for time calculations and/or correcting activity and schedule exceptions.
• Generating contractor workforce schedules, including shifts and days onsite.
• Extracting and loading allocated costs from TRACK System to SAP.
• Resolving discrepancies with invoices based on set procedures.
• Allocating billable hours for each contractor to charge codes.
• Downloading information from SAP when allocations are completed and approved.
• Participating in system upgrades.
• Assisting supplier timekeepers and other departments in TRACK job functions.
• Generating contractor man-hour and reconciliation reports for contractor acceptance and invoice support.

Skills

2 years of TRACK experience

Contract/timekeeping familiarity

Education

High school diploma or equivalent

Tools

TRACK system

Microsoft Office (Excel/Access)

Job description

PBF Energy is seeking a TRACK Administrator at its Martinez Refinery in California to manage TRACK system operations, assist timekeepers, and support finance and other departments. The role focuses on accurate timekeeping, scheduling, and cost allocation for contractors.

The successful candidate will maintain security, review timesheets, and help drive system upgrades while supporting cross-functional teams in a fast-paced refinery environment.