TPWD - Administrative Assistant V (Office Manager)

Texas Parks and Wildlife Department; Texas; On-site; USD 40,000 - 65,000; Full time

Job summary

The Texas Parks and Wildlife Department seeks an experienced Administrative Assistant V (Office Manager) who will provide advanced support to management, including budget responsibilities and oversight of administrative duties. This full-time role demands excellent organizational skills and the ability to work independently. Benefits include generous paid time off and opportunities for professional development.

Benefits

Paid Time Off

Group Insurance

Retirement and Pension Plans

Training and Development Opportunities

Qualifications

• Experience with budget tracking and financial data management.
• Skills in preparing reports and administrative documents.
• Ability to coordinate meetings and travel arrangements.

Responsibilities

• Provides advanced administrative support under limited supervision.
• Conducts administrative reviews and edits documents for completeness.
• Assists with data needed for budget preparation and monitors budget tracking.

Skills

Communication

Organization

Time Management

Education

Bachelor's degree or equivalent experience

Job description

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Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00050385

You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section

TPWD MISSION

To Manage And Conserve The Natural And Cultural Resources Of Texas And To Provide Hunting, Fishing And Outdoor Recreation Opportunities For The Use And Enjoyment Of Present And Future Generations.PLEASE NOTE

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state unknown for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Military Occupational Specialty Codes

Job Classification

Service

Military Specialty

Administrative Assistant I-VI

Army

15P, 42A, 56M, 68G, 420A

Administrative Assistant I-VI

Navy

AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X

Administrative Assistant I-VI

Coast Guard

YN, PERS

Administrative Assistant I-VI

Marine Corps

0100, 0111, 3372, 3381, 6046, 0170, 4430

Administrative Assistant I-VI

Air Force

3F5X1, 8A200

• More information on military occupational specialty codes can be found below:
  
  

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

Military Employment Preference

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.

Required forms that will need to be attached with application for Military Employment Preference:

Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).

Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.

Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.

Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.

Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.

Documentation must be attached to the application before military preference can be granted.

Benefits

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insuran e, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Dennis Smith, [phone] x222PHYSICAL WORK ADDRESS: Lyndon B. Johnson State Park Historic Site, 199 State Park Road 52, Stonewall, TX 78671

General Description

Under the direction of the Assistant Superintendent, this position performs advanced (senior-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May supervise the work of others to include performance reviews, onboarding, offboarding, personnel actions and time entry. May provide information and assistance to the public. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Duties

% of Time

Essential Job Duties By Category

35%

Administrative Support

In consultation with the Human Resources Division and Site/Regional leadership; prepares, edits, and distributes correspondence, reports, forms, and documents. Responds to inquiries, explains and disseminates information concerning agency or divisional programs, procedures, regulations or policies. Conducts administrative reviews of reports, documents, or summaries to ensure completeness. Performs administrative edits to data in charts, graphs, and/or databases. Operates electronic mail systems and coordinates the flow of information both internal and external to the agency. May perform, organize and administer travel arrangements for management. Plans, coordinates and facilitates meeting locations, preparation of presentations as required.

30%

Purchasing, Accounting And/or Budgeting Duties

Assists supervisor or upper management with data needed for budget preparation. Accurately monitors and maintains budget tracking system as requested. Reviews expenditure history, analyzes trends and assists with forecasting as requested by supervisor or other management staff. Maintains accounting system for revenue tracking and reporting. Reviews purchase request documents for accuracy to ensure purchasing compliance. Enters data related to purchase orders, requisitions and procurement card transactions into system of record. May maintain procurement card logs, receipts and other related documents. May make purchases with a state procurement card. Collects revenue and en

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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