Tourism and Events Coordinator

City of Bay City, TX; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

City of Bay City, TX is seeking a Tourism & Events Coordinator to support daily operations of the Tourism Division, coordinate tourism events, arts and cultural initiatives, and assist with destination marketing and visitor services.

The role leads designated City tourism events such as the Day of the Dead, coordinates budgeting, vendor recruitment, sponsorships, volunteers, facilities, and post-event reporting, while providing guidance on event planning best practices.

Responsibilities

• Assist with implementing tourism programs, projects, marketing initiatives, destination development activities and tourism sales efforts.
• Coordinate activities with lodging properties, attractions, tourism businesses, community organizations and industry partners, while maintaining effective working relationships.
• Assist with the administration of tourism grants, sponsorships and other funding programs, including documentation, communication and technical assistance to recipients.
• Provide staff and administrative support to the Tourism Advisory Board and other assigned committees.
• Lead coordination for the City’s Day of the Dead celebration and provide event coordination and logistical support for other City events including festivals and downtown events.
• Coordinate planning and implementation of events, including scheduling, budgeting, vendor recruitment, entertainment, sponsorships, volunteers, facilities, logistics and the participation of City departments.
• Coordinate event-related registration, contracts, promotional activities, operational requirements, event-day activities and post-event reporting and evaluation.
• Provide technical assistance and guidance on event planning best practices to HOT grant recipients and community partners, while ensuring they retain responsibility for organizing, coordinating, and executing their respective events.
• Coordinate with City departments, businesses, vendors, volunteers and community partners to support tourism programs, projects, and events.
• Participate in professional development to remain current on tourism, hospitality, event management and industry best practices.

Job description

The Tourism & Events Coordinator supports the daily operations of the City's Tourism Division and coordinates assigned tourism events, arts and cultural initiatives. The position assists with implementing tourism programs, maintaining industry partnerships, supporting destination marketing and visitor services, and coordinating related administrative activities. The Tourism & Events Coordinator also serves as the lead coordinator for designated City tourism events, including the annual Day of the Dead celebration, and provides support for other City initiatives as assigned.

Daily Tourism Operations

• Assist with implementing tourism programs, projects, marketing initiatives, destination development activities and tourism sales efforts.
• Coordinate activities with lodging properties, attractions, tourism businesses, community organizations and industry partners, while maintaining effective working relationships.
• Assist with the administration of tourism grants, sponsorships and other funding programs, including documentation, communication and technical assistance to recipients.
• Provide staff and administrative support to the Tourism Advisory Board and other assigned committees.

Tourism Events and Cultural Initiatives

• Serve as the lead coordinator for the City's annual Day of the Dead celebration and provide event coordination and logistical support for other assigned City events including festivals and downtown events.
• Coordinate the planning and implementation of events, including scheduling, budgeting, vendor recruitment, entertainment, sponsorships, volunteers, facilities, logistics and the participation of City departments.
• Coordinate event-related registration, contracts, promotional activities, operational requirements, event-day activities and post-event reporting and evaluation.
• Provide technical assistance and guidance on event planning best practices to HOT grant recipients and community partners, while ensuring they retain responsibility for organizing, coordinating, and executing their respective events.

Operational Support

• Coordinate with City departments, businesses, vendors, volunteers and community partners to support tourism programs, projects, and events.
• Participate in professional development to remain current on tourism, hospitality, event management and industry best practices.