Tourism and Events Coordinator

City of Maypearl; Bay City (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Bay City is seeking a Tourism & Events Coordinator to support the daily operations of the Tourism Division and lead designated city events, including cultural initiatives and the Day of the Dead celebration.

The role requires strong organizational, communication, and project management skills to independently handle multiple priorities and collaborate with partners, vendors and city staff. Two years of related experience is preferred.

Qualifications

• Minimum of two years of professional experience in event planning, tourism, hospitality, marketing, community programming, public relations or related field.
• Experience planning, coordinating, or executing special events, festivals, or similar projects with vendors, logistics, and operations.
• Strong written and verbal communication, and ability to interact with businesses, partners, and the public.
• Proficiency with standard office software, including Microsoft Office applications, email, spreadsheets, and electronic recordkeeping.

Responsibilities

• Daily Tourism Operations: Assist with implementing tourism programs, projects, marketing initiatives, destination development activities and tourism sales efforts.
• Coordinate activities with lodging properties, attractions, tourism businesses, community organizations and industry partners, while maintaining effective working relationships.
• Coordinate tourism partner meetings, visitor services, industry outreach and tourism-related certifications and programs.
• Maintain tourism databases, visitor information, event calendars, promotional materials and merchandise inventories and distribution to visitor-serving locations.
• Assist with managing and updating departmental websites, social media, digital signage, promotional campaigns and preparing for trade shows.
• Provide administrative support, including correspondence, reporting, data collection, purchasing, payment processing, recordkeeping and budget tracking.
• Assist with the administration of tourism grants, sponsorships and other funding programs, including documentation, communication and technical assistance to recipients.
• Provide staff and administrative support to the Tourism Advisory Board and other assigned committees.

Skills

Organizational skills

Communication

Project management

Vendor coordination

Tools

Microsoft Office Suite

Job description

Under the general direction of the Director of Communications & Cultural Arts, the Tourism & Events Coordinator supports the daily operations of the City's Tourism Division and coordinates assigned tourism events, arts and cultural initiatives. The position assists with implementing tourism programs, maintaining industry partnerships, supporting destination marketing and visitor services, and coordinating related administrative activities. The Tourism & Events Coordinator also serves as the lead coordinator for designated City tourism events, including the annual Day of the Dead celebration, and provides support for other City initiatives as assigned.

The position requires strong organizational, communication, and project management skills, with the ability to independently coordinate assigned responsibilities and manage multiple priorities.

Minimum of two (2) years of professional experience in event planning, tourism, hospitality, marketing, community programming, public relations or a related field. Demonstrated experience planning, coordinating, or executing special events, festivals, community activities, or similar projects, including working with vendors, schedules, logistics and event operations.

Strong organizational and time management skills, with the ability to manage multiple projects, prioritize responsibilities and meet deadlines. Effective written and verbal communication skills, including the ability to interact professionally with businesses, community partners, vendors, City employees and the public.

Proficiency with standard office software, including Microsoft Office applications, email, spreadsheets, and electronic recordkeeping.

• Daily Tourism Operations:
  • Assist with implementing tourism programs, projects, marketing initiatives, destination development activities and tourism sales efforts.
  • Coordinate activities with lodging properties, attractions, tourism businesses, community organizations and industry partners, while maintaining effective working relationships.
  • Coordinate tourism partner meetings, visitor services, industry outreach and tourism-related certifications and programs.
  • Maintain tourism databases, visitor information, event calendars, promotional materials and merchandise inventories and distribution to visitor-serving locations.
  • Assist with managing and updating departmental websites, social media, digital signage, promotional campaigns and preparing for trade shows.
  • Provide administrative support, including correspondence, reporting, data collection, purchasing, payment processing, recordkeeping and budget tracking.
  • Assist with the administration of tourism grants, sponsorships and other funding programs, including documentation, communication and technical assistance to recipients.
  • Provide staff and administrative support to the Tourism Advisory Board and other assigned committees.
• Tourism Events and Cultural Initiatives:
  • Serve as the lead coordinator for the City's annual Day of the Dead celebration and provide event coordination and logistical support for other assigned City events including festivals and downtown events.
  • Coordinate the planning and implementation of events, including scheduling, budgeting, vendor recruitment, entertainment, sponsorships, volunteers, facilities, logistics and the participation of City departments.
  • Coordinate event-related registration, contracts, promotional activities, operational requirements, event-day activities and post-event reporting and evaluation.
  • Coordinate assigned public art projects and cultural initiatives, including artist engagement, project logistics and community partnerships.
  • Provide technical assistance and guidance on event planning best practices to HOT grant recipients and community partners, while ensuring they retain responsibility for organizing, coordinating, and executing their respective events.
• Department and Operational Support:
  • Coordinate with City departments, businesses, vendors, volunteers and community partners to support tourism programs, projects, and events.
  • Represent the City of Bay City and Visit Bay City at assigned meetings, tourism activities and community events.
  • Participate in professional development to remain current on tourism, hospitality, event management and industry best practices.
  • Exercise initiative and independent judgment in completing assigned projects while keeping the Director informed of significant issues and deadlines.
  • Provide support during staffing shortages, peak workloads and special events.
  • Responsible for the proper maintenance of records and serves as a Records Liaison for the Tourism Division.