Touring Coordinator - Production (Global Touring)

Assistants vs. Agents; Nashville (TN); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid holidays

Vacation and sick time

Life insurance

Parental leave

401k with employer match

Flexible spending account

Wellness offerings

Job summary

The Touring Coordinator at AEG supports the touring department by maintaining office systems, updating venue, artist and tour databases, and coordinating routing and budgets for productions on the road.

Responsibilities include creating schedules, liaising with venues and partners, assisting with show settlements, and building financial models to assess risks and potential revenue. A background in accounting or finance and 0–2 years in related roles is preferred.

Qualifications

• 0–2 years of related work experience
• Proficient in MS Office and Adobe Acrobat
• Excellent interpersonal and customer service skills
• Detail oriented with commitment to advancing in the music industry
• Strong written and verbal communication; team oriented
• Knowledge of accounting principles; experience building financial models

Responsibilities

• Organize department operations and filing systems
• Build tour routing and production schedules with venue availability
• Review ticket audits to ensure budget adherence and production needs
• Assist with tour research; create presentations and operational reports
• Liaise with partners, sponsors and co-promoters for tour contacts
• Assist with show settlements, ticketing, travel planning, and intern supervision
• Create financial models and budgeting with input from Tour Manager

Skills

Interpersonal skills

Communication skills

Detail oriented

Teamwork

Analytical skills

Organizational skills

Music industry knowledge

Schedule flexibility

Financial modeling

Education

High School Diploma

BA/BS preferred in related field

Tools

MS Office

Adobe Acrobat

Internal booking system

Job description

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Position Summary:

The Touring Coordinator is responsible for supporting the touring department operations by maintaining office systems, controlling department correspondence - the dissemination of tour information to all relevant departments, the maintenance of venue, artist and tour databases, conducting new and relevant research to update the databases as needed. The touring coordinator may also be assign various projects for the touring department including but not limited to the creation of potential tour designs, initial drafting of potential tour offers, coordinating the tour budget development, working on tour routing and execution of venue deals for tour.

Essential Functions:

• Maintains department services & efficiencies by organizing department operations and procedures; controlling correspondence; designing filing systems; processing department supply requests; maintaining department contacts, scheduling meetings, planning and implementing department systems and equipment procurement including repair of machinery and equipment for employees on the road
• Responsible for building the routing of each assigned tour. Creating a realistic schedule for production crew to follow. Reach out to venues to compare availability to artist availability and submit routing for approval to begin execution of necessary contracts
• Review of ticket audits to ensure tour is on budget. Ensure that all production needs and requests are met to successfully execute stage, lighting, and sound vision of artist and management team.
• Assist with tour research, pull tour histories from internal booking system, and compile ticket price comparison and other similar research compilation comparisons as requested. Create presentations and operational reports for supervisor review and analysis.
• Liaison with potential partners, sponsors and co-promoters in an effort to maintain databases for tour contacts, venue expenses, rent deals, etc.
• May be responsible for assisting with show settlements on the road, assisting the ticketing department, and the recruiting and supervision of interns, executive expense reports, planning travel, and routing phone calls to appropriate party.
• May build financial models for Tour Manager and Tour Director to assess financial risk associated with each venue and the potential revenue of a proposed tour. Prepare potential scaling maps and projected budgets. Work with accounting department for budgeting, expense reports, and various department costs throughout the year with department heads

Required Qualifications:

• High School Diploma or its equivalency (BA/BS Degree Preferred) In Accounting/Finance, Legal, Logistics, or a related area
• 0-2 years Of related work experience
• Proficient in MS Office (Word, Excel, PowerPoint) & Adobe Acrobat
• Excellent interpersonal and customer service skills
• Detail orientated individual with commitment to advancing in the music industry
• Strong written and verbal communication skills with an ability to take direction and work as a team towards the execution of a large scale touring event
• Knowledge of accounting principles and previous experience in building financial models
• Able to work a flexible schedule which may include nights, weekends and holidays as tour permits
• Strong analytical and organizational skills
• Knowledgeable about the music industry
• Positive attitude with an ability to take initiative

Payscale:

$19.72-27.91

Bonus:

This position is not eligible for a bonus under the current bonus plan requirements.

Benefits:

Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

AEG's policy is to hire the most qualified applicants.We are an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis ofrace, color, marital status, religion, age, sex, sexual orientation, national origin, or any other legally protected status recognized by federal, state or local law.

Employer does not offer work visa sponsorship for this position.