Total Rewards Specialist (Temporary Assignment - Onsite)

Caltrol Inc.; Las Vegas (NV); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Company-sponsored benefits

Job summary

Caltrol Inc. is seeking an experienced Temporary Total Rewards Specialist to provide interim benefits and leave administration support for our Total Rewards team, overseeing self-funded health and welfare programs for about 340 employee-owners across multiple states.

In this full-time temporary assignment (Nov 2026–Mar 2027, with possible extension), you will manage open enrollment, leave administration, benefits changes, vendor coordination, and employee inquiries, while ensuring

Qualifications

• Three or more years of hands-on benefits administration experience, including enrollments and life events.
• Experience administering California leave programs (CFRA, FMLA, PDL, PFL, SDI, Paid Sick Leave).
• Strong Excel and data analysis abilities.
• Knowledge of HIPAA and handling PHI with discretion.
• Experience with UKG Pro benefits and open enrollment preferred.

Responsibilities

• Manage annual open enrollment from planning to post-enrollment auditing and reconciliation.
• Administer employee leave programs from intake to return to work, including notices and coordination.
• Process new-hire enrollments, life events, and changes to benefits and payroll deductions.
• Serve as first point of contact for benefits inquiries and escalate sensitive issues as needed.
• Coordinate vendor invoices and reconcile with enrollment and payroll records.
• Maintain benefits data in UKG and generate recurring reports.
• Assist with compliance activities and notices as required.
• Collaborate with HR, Payroll, Finance, and carriers to keep processes accurate and timely.
• Provide general HR support and contribute to projects as needed.

Skills

Benefits administration

Leave administration

Data analysis

Communication

Microsoft Excel

HIPAA compliance

Multi-state benefits

Tools

UKG Pro benefits

Enrollment software

Job description

Caltrol is urgently seeking an experienced Temporary Total Rewards Specialist to provide interim benefits and leave administration support to our Total Rewards team. In this role, you will support our self-funded health and welfare plans for approximately 340 employee-owners across multiple states.

Make an Immediate Impact

This is an excellent opportunity for a benefits professional who can step in quickly, work independently, and confidently manage open enrollment, employee leave, benefit changes, vendor coordination, and employee questions.

This full-time temporary assignment provides leave coverage for Caltrol’s Total Rewards team from November 2026 through approximately March 2027, with the possibility of extension based on business needs.

• Schedule: Full-time, Monday–Friday
• Work Arrangement: Primarily in-office. A remote or hybrid work arrangement may be available while the Las Vegas office is under construction.
• Reports to: Total Rewards Manager
• Equipment: Provided by Caltrol
• Benefits: This position is eligible for company-sponsored benefits

Full-time availability and strict confidentiality are required.

Hiring Range

The salaried hiring range for this assignment is $52,000 - $62,000. This is the pay range Caltrol reasonably expects to offer at the time of posting. The base pay offered will reflect internal equity and may vary based on geographic location, skills, qualifications, experience, and assignment requirements.

What You’ll Do

• Support annual open enrollment from launch through completion, including answering employee questions, assisting with elections, tracking participation, auditing elections, reviewing carrier file feeds, and coordinating with benefit carriers and the broker.
• Administer employee leave programs from initial intake through return to work, including notices, documentation, deadline tracking, pay and benefit coordination, and short-term disability coordination.
• Process new-hire enrollments, terminations, life events, dependent and beneficiary updates, eligibility changes, payroll deductions, and carrier transactions.
• Serve as the first point of contact for the benefits inbox, responding to routine employee questions and escalating sensitive or complex matters when appropriate.
• Support carrier and vendor invoice reconciliation by comparing invoices with enrollment and payroll records and researching discrepancies.
• Maintain benefits information in UKG and vendor platforms, perform eligibility audits and file-feed reviews, and prepare recurring and ad hoc reports.
• Assist with recurring benefits compliance activities, including gathering data, maintaining documentation, and distributing required notices.
• Partner with HR, Payroll, Finance, employees, managers, benefit carriers, administrators, and the benefits broker to keep processes accurate, timely, and well-coordinated.
• Provide general support to the Human Resources team, assisting with projects, reporting, employee communications, and other HR initiatives as needed.

What You’ll Bring

• Experience administering California leave programs, including CFRA, FMLA, PDL, PFL, SDI, and Paid Sick Leave.
• Knowledge of leave eligibility, leave administration, wage replacement programs, and return-to-work processes.
• Familiarity with California-specific leave requirements and the interaction between state and federal leave laws.
• Three or more years of hands-on benefits administration experience, including enrollments, life events, carrier coordination, and employee support.
• Recent experience managing annual open enrollment, from planning and implementation through post-enrollment auditing and reconciliation.
• Experience administering FMLA and other leave programs, including notices, certifications, documentation, deadlines, and disability coordination.
• Strong attention to detail and the ability to work independently with minimal ramp-up time.
• Excellent written and verbal communication skills, with the ability to interact professionally with employees, vendors, and internal stakeholders.
• Advanced proficiency in Microsoft Office, particularly Excel, including reporting, auditing, data analysis, and reconciliation.
• Strong analytical, problem-solving, and critical-thinking skills.
• Working knowledge of HIPAA requirements and the ability to handle confidential employee information and protected health information (PHI) with discretion.
• Ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment.

Preferred Qualifications

• Experience with UKG Pro benefits and open enrollment administration.
• Experience supporting self-funded health plans.
• Benefit invoice reconciliation experience.
• Multi-state benefits or leave administration experience, including California.

What Success Looks Like

You bring practical benefits and leave expertise and can take ownership of recurring processes from the start. You manage deadlines carefully, identify discrepancies, communicate clearly with employees, and understand when an issue requires escalation. Most importantly, you approach sensitive employee matters with professionalism, discretion, and care.

Caltrol is more than a leader in the sales and distribution of industrial process automation products. We bring over 90 years of industry experience delivering high-quality solutions focused on control, reliability, safety, and optimization. We also offer consulting, engineering, service, and support for projects of all sizes and complexities. Our customers span a wide range of industries across Arizona, California, Hawaii, and Nevada. As a member of the Emerson Impact Partner Network, we combine strong local expertise with Emerson’s global reach and scale. We take pride not only in the quality of our work but also in our people, especially our employee-owners!

Other Duties

This listing is not intended to include every activity, duty, or responsibility associated with the assignment. Responsibilities may change, or additional duties may be assigned, based on business needs.

Caltrol is deeply committed to creating a diverse and inclusive work environment where everyone is respected, treated fairly, and given equal opportunities to perform to their fullest potential. We are an equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, national origin, sex, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law. We believe diversity and inclusion are critical to our success, and we actively recruit, develop, and retain the most talented people from a diverse candidate pool. Reasonable accommodation is available to candidates and employees with disabilities to ensure they can perform essential job functions effectively.