Total Rewards Coordinator

Dechert LLP; Philadelphia (Philadelphia County); On-site; USD 75,000 - 110,000; Full time

Job summary

Dechert LLP is seeking a Total Rewards Coordinator to provide day-to-day coordination and technical expertise across compensation and benefits programs within a leading law firm. You will support benefits administration, defined contribution and defined benefit plans, and partner with the Talent Total Rewards team to ensure data integrity and compliant processes.

You will administer benefits programs, run routine analytics, and assist with annual enrollment, invoicing, and compensation

Qualifications

• High School Diploma required; Bachelor’s degree preferred in HR, Business, Finance, or related field.
• 3–5 years of experience in a law firm or similar professional services environment.
• Working knowledge of compensation and benefits principles, practices, and compliance.
• Proficiency with HRIS/benefits administration systems and MS Excel (v-lookups, pivot tables).
• Strong communication, customer service and problem-solving abilities; ability to interpret policies clearly and accurately.

Responsibilities

• Assist in administration of employee benefit plans (health, dental, vision, life, FSA, COBRA, EAP).
• Administer U.S. defined contribution and defined benefit plans.
• Understand retirement plan regulations (ERISA) and work with actuary on traditional defined benefits plan.
• Respond to routine health, welfare, and retirement plan inquiries from employees and retirees.
• Maintain vendor relationships to resolve service issues and ensure data integrity.
• Provide administrative support to total rewards team (filing, data entry, scheduling, document handling).
• Assist with annual benefit open enrollment and monthly invoicing.
• Support compensation processes (job evaluations, market pricing, salary structures, merit/bonus cycles).
• Maintain HRIS and benefits platforms; ensure accurate data, audits, interfaces, and reporting.
• Prepare routine and ad hoc analytics (headcount, eligibility, cost modeling, pay equity).
• Ensure compliance with ERISA, ACA, HIPAA, FLSA, IRS, DOL; assist with audits and filings.

Skills

HR policies knowledge

Benefits administration

Data analysis

Customer service

Problem solving

Organizational skills

Education

Bachelor's degree in HR, Business, Finance, or related field

High School Diploma

Tools

Workday

UKG

ADP

MS Excel

Job description

The Total Rewards Coordinator provides day-to-day coordination and technical expertise across compensation and benefits programs in a law firm. This role applies specialized knowledge of total rewards and firm policies to a wide range of activities, acts as a resource to colleagues, and independently completes assignments with minimal supervision. The coordinator solves moderately complex issues, manages multiple priorities, and contributes to team goals and a collaborative culture.

Key Responsibilities

• Under the direction of the Talent Total Rewards, Senior Manager, assists in the administration of employee benefit plans to include but not limited to health, prescription drug, dental, and vision plans, life insurance, long term disability, COBRA, FSA, and EAP.
• Assists in the day-to-day administration of U.S. defined contribution and defined benefit plans.
• Understands retirement plan regulations, including ERISA.
• Works with the Talent Total Rewards team and the Firm’s actuary on administration of a traditional defined benefits plan.
• Responds to routine health and welfare and retirement plans inquiries from employees and retirees.
• Maintains vendor relationships to resolve customer service issues.
• Prepares, organizes, and maintains the storage of benefits related documents, both hard copy files and electronic documents.
• Provides administrative support to the total rewards team including filing, document production, typing, data entry, conference room/meeting scheduling and sending documents.
• Perform all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office, and Firm.
• Assists with annual benefit open enrollment.
• Prepare monthly invoices in a timely manner to ensure prompt payment.
• Administer benefits programs (medical, dental, vision, life, disability, 401(k), wellness), including enrollments, changes, terminations, COBRA, and leaves of absence (FMLA/ADA), ensuring compliance and data integrity.
• Support compensation processes, including job evaluations, market pricing, salary structures, merit, and bonus cycles.
• Maintain HRIS and benefits platforms; ensure accurate employee data, audits, interfaces, and reporting.
• Serve as a technical resource to employees and managers on total rewards policies, processes, and plan provisions; resolve less typical inquiries and escalated complex issues as needed.
• Prepare routine and ad hoc analytics (headcount, eligibility, participation, cost modeling, pay equity snapshots).
• Ensure compliance with applicable laws and firm policies (ERISA, ACA, HIPAA, FLSA, IRS, DOL); assist with audits and filings.
• Participate in compensation/benefits surveys and benchmarking; collect and validate data submissions.
• Identify process improvements and contribute to projects that enhance employee experience, efficiency, and controls.

Qualifications

• High School Diploma required, Bachelor’s degree in Human Resources, Business, Finance, or related field preferred.
• 3-5 years of experience in a law firm or similar professional services environment (e.g., consulting, financial services).
• Working knowledge of compensation and benefits principles, practices, and compliance.
• Proficiency with HRIS/benefits administration systems and MS Excel (v-lookups, pivot tables); strong data accuracy and reporting skills.
• Exceptional customer service, communication, and problem-solving abilities; able to interpret policies and explain complex information clearly.
• Strong organizational skills; manages time effectively to meet multiple deadlines with minimal supervision.
• High integrity and discretion handling sensitive and confidential information.

Preferred/Plus

• Experience with Workday, UKG, ADP, or similar HR/benefits systems.
• Exposure to leave administration, ACA measurement/reporting, and pay equity analyses.
• CCP/CBP, SHRM-CP/PHR, or related certification.
• Specialized technical knowledge in total rewards; acts as a resource to others.
• Independently completes assignments; identifies solutions to less typical requests.
• Solves moderately complex problems; balances multiple objectives simultaneously.
• Promotes teamwork; contributes to achievement of HR and firm goals.

Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual's race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.