Top Secret Cleared Action Officer

Zantech; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Strong benefits

Vacation package

Job summary

Zantech is seeking an Action Officer in Arlington, Virginia. This entry-level role is crucial in supporting high-level engagements by managing communications and logistics for leadership. The candidate should hold at least a bachelor’s degree and have experience in project tracking and organizational skills.

Responsibilities include maintaining calendars for office directors, preparing briefings, and ensuring accuracy in tracking items across multiple priorities. The position offers competitive compensation and strong benefits.

Qualifications

• Minimum 2 years of experience tracking project status and milestones.
• Proficiency in preparing briefings for senior leadership.
• Familiarity with DARPA or DoD processes preferred.

Responsibilities

• Track and coordinate ACO taskers, drills, and exercises.
• Maintain calendars for senior leadership and manage communications.
• Support preparation of briefings and reports up to TS/SCI level.

Skills

Project tracking

Organizational skills

Time management

Communication skills

Microsoft Office Suite

Education

Bachelor's degree

Job description

The Action Officer will play a crucial role in supporting the following:

• Track and coordinate all ACO taskers, drills, and exercises
• Maintain the Office Director, Deputy Director, and ADPM calendars; manage emails, calls, and messages
• Manage office administrative functions including IT coordination, visitor management, and meeting support
• Support DIRO Program Review preparation
• Support preparation and presentation of briefings and reports up to TS/SCI level

The Action Officer is the entry‑level coordination specialist responsible for keeping the front office running smoothly on a day‑to‑day basis. This individual tracks program status, milestones, and action items across multiple stakeholders; maintains senior leadership calendars; and ensures the team is prepared for high‑level meetings and program reviews. While the most junior position on the contract, this role is highly visible — the Action Officer's work product is seen directly by the Office Director, Deputy Director, and ADPM on a daily basis.

Responsibilities

• Track and coordinate 100% of all ACO taskers, drills, and exercises; maintain 98% accuracy in tracking logs and ensure all submissions meet established deadlines
• Maintain ACO Office Director, Deputy Director, and ADPM calendars; create/accept meeting invitations, coordinate visit requests, and de‑conflict scheduling across ACO Government personnel
• Manage ACO email, telephone, and fax communications to effectively coordinate schedules; return all calls and messages within 4 business hours
• Coordinate meeting logistics including read‑ahead materials, visitor access clearance coordination, and room setup
• Support preparation of briefings and reports up to TS/SCI level under direction of senior analysts
• Track program status, actions, and milestones and provide regular updates to ensure the team is informed and prepared for high‑level engagements
• Support DIRO Program Review preparation logistics
• Assist with IT coordination, visitor escort per DARPA policy, and badge/access management tracking

Required Experience or Knowledge

• Minimum 2 years, including experience tracking project status, milestones, and actions in a government or professional environment
• Experience tracking action items, milestones, and program status across multiple concurrent priorities
• Proficiency preparing briefings, meeting agendas, and read‑ahead packages for senior leadership
• Strong organizational and time‑management skills with proven ability to manage calendar de‑confliction
• Experience with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) in a professional setting
• Excellent written and verbal communication skills
• Experience supporting government senior executives (GS‑15 or SES equivalent) preferred
• Familiarity with DARPA or DoD organizational processes preferred

Education and Certifications

• Education Required
  • Bachelor's degree in any field
• Education Preferred
  • Bachelor's degree in Business Administration, Communications, Political Science, or a related field
• Preferred Certifications
  • DAU program management introductory coursework

Required Security Clearance

• US Citizenship required
• Must possess and Active US Top Secret (TS); must be eligible for SCI access

Benefits include competitive compensation, strong benefits, and a vacation package.