Tool Logistics Coordinator - Fort Lauderdale, USA

Wärtsilä Corporation; Fort Lauderdale (FL); On-site; USD 52,000 - 74,000; Full time

Job summary

Wartsila in Fort Lauderdale is seeking a Tool Logistics Coordinator to support field service operations by managing tools, equipment, and calibration processes.

You will ensure tool availability, maintain inventory records, coordinate calibrations, and support tool-related logistics across sites, workshops, and suppliers. This role emphasizes accuracy and regulatory compliance in a collaborative environment.

Qualifications

• 3–5 years of tooling coordination or related logistics experience.
• Experience with calibration-controlled equipment.
• Strong organizational skills and attention to detail.
• Proficient with Excel and ERP systems.

Responsibilities

• Manage the lifecycle of tools and equipment, including inventory control, tracking, maintenance, and calibration activities.
• Coordinate tool shipments to and from field service sites, workshops, and external calibration providers.
• Maintain records in the Tool Management System and upload calibration documentation.
• Monitor calibration schedules and coordinate recertification activities to maintain compliance.
• Conduct physical inventory counts and reconcile inventory data.
• Support the planning, allocation, and billing of tools utilized for field service projects.
• Coordinate logistics activities related to tooling, equipment, consumables, and service operations.
• Ensure compliance with ISO requirements and internal tooling management processes.

Skills

Tooling coordination

Inventory management

Logistics coordination

Communication skills

Tools

ERP systems

Excel

Forklift certification

Job description

Tool Logistics Coordinator - Fort Lauderdale, USA

Business Unit Parts and Field Service is a global organization with harmonized ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

We are now looking for a Tool Logistics Coordinator to join our team in Fort Lauderdale, Florida (USA).

What You Will Be Doing?

As a Tool Logistics Coordinator, you will play a critical role in supporting field service operations through the effective management of tools, equipment, and calibration processes. Reporting to the Tool Coordinator Team Lead, you will be responsible for ensuring tool availability, maintaining accurate inventory records, coordinating calibration activities, and supporting logistics operations for field service projects.

Working closely with Service Managers, Engineers, Workshop personnel, and external calibration providers, you will help ensure tools are properly maintained, certified, and readily available to support customer projects safely and efficiently.

Your work will directly contribute to operational readiness, regulatory compliance, and the successful execution of field service activities across the region.

Responsibilities:

• Manage the lifecycle of tools and equipment, including inventory control, tracking, maintenance, and calibration activities.
• Coordinate tool shipments to and from field service sites, workshops, and external calibration providers.
• Maintain accurate records in the Tool Management System and ensure all calibration documentation is uploaded and up to date.
• Monitor calibration schedules and proactively coordinate recertification activities to maintain compliance requirements.
• Conduct physical inventory counts and reconcile inventory data within company systems.
• Inspect, maintain, clean, pack, and unpack tools and equipment to ensure operational readiness.
• Support the planning, allocation, and billing of tools utilized for field service projects.
• Coordinate logistics activities related to tooling, equipment, consumables, and service operations.
• Ensure compliance with ISO requirements and internal tooling management processes.
• Manage PPE inventory levels and coordinate distribution to field and workshop personnel.
• Collaborate with Service Managers, Engineers, and operational teams to resolve tooling-related challenges and ensure timely support for customer projects.
• Support continuous improvement initiatives related to tooling management, inventory accuracy, and operational efficiency.

To Be Successful in This Role, We Expect You to Have:

• 3-5 years of experience in tooling coordination, workshop logistics, inventory management, field service support, or a related industrial environment.
• Hands-on experience working with precision tools and calibration-controlled equipment.
• Strong understanding of tool inventory management, logistics, and operational processes.
• Ability to identify, inspect, and understand the application of industrial and precision tooling.
• Experience coordinating calibration activities and working with external calibration laboratories would be considered a strong asset.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience working with ERP systems would be preferred.
• Strong organizational skills with the ability to manage multiple priorities in a high-volume environment.
• Ability to work effectively under pressure and meet changing operational demands.
• Strong attention to detail and commitment to data accuracy.
• Good communication skills with the ability to collaborate effectively with engineers, service personnel, suppliers, and other stakeholders.
• Previous experience as a mechanic, technician, or in a workshop environment would be considered an asset.
• Forklift operating experience and/or certification would be preferred.
• Professional English communication skills, both written and verbal.
• Spanish language skills would be considered an asset.

As an ideal candidate, we expect you to have:

• High integrity.
• Passion for customer service and technical excellence.
• Strong focus on quality and safety.
• Critical thinking
• Excellent communication skills (verbal and written) in languages needed to support the team.
• Strong organizational skills and a team player mindset.
• Ability to work effectively with individuals from diverse cultural backgrounds.

Physical & Mental/Reasoning Demands:

These are the physical and mental requirements of the position as it is typically performed:

• Vision: Close; Distance; Depth.
• Clear Speech.
• Touching: Dexterity; Hand; Finger.
• Ability to Mount and Dismount Forklift/Truck.
• Pushing/Pulling/Stoop/Kneel/Crouch or Crawl.
• Lifting: 45 Pounds; 5 Times per shift.
• Carrying: 25 Pounds; 5 Times per shift.
• Driving (local/over the road).
• Bend/Squat/Sit and Stand for a prolonged period of time.
• Climbing / Balance.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

• Works Alone / Works with Others.
• Verbal Contact with Others; Face-to-Face Contact.
• Extreme Heat / Extreme Cold.
• Mechanical Equipment.
• Electrical Equipment.
• Pressurized Equipment.
• Moving Objects.
• High Places.
• Dirt/Dust.

Travel Requirements:

In this role, some domestic travel is required. While most activities are based in the workshop and warehouse environment, occasional travel to support operational activities, training, or tooling-related initiatives may be required. Estimated travel: 20% .

Standard working hours are Monday through Friday, with flexibility to support occasional weekend requirements.

Successful applicants must be authorized to work in Canada without sponsorship.

Candidates for regular U.S and Puerto Rico positions must be a U.S. citizen, national, or an alien admitted as permanent resident, refugee, asylee with valid work permit or temporary resident under 8 U.S.C. 1160(a) or 1255a(1). Individuals with temporary visas such as E, F-1, H-1, H1B, H2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire

Wartsila is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals, including women, members of visible minorities, Indigenous persons, and persons with disabilities.

If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This Is Wartsila:

Wartsila is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonization transformation of our industries across the globe.