Tool Coordinator
Legence
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Benefits offered by this job
Job summary
Gilbert Mechanical, a Legence company, seeks a diligent Tool and Warehouse Coordinator to manage tool inventory, maintain a clean tool crib, and support daily warehouse operations in the Twin Cities area.
You will ensure accurate records, assist with deliveries, and help prepare tools for service staff. A strong focus on safety, organization, and teamwork is essential for success in this role.
Qualifications
- High school diploma, GED, or equivalent required.
- Previous experience in construction, warehousing, tool management, or a construction-related business environment preferred.
- Experience supporting electrical, plumbing, HVAC, mechanical, or related construction operations preferred.
- Strong written, verbal, and interpersonal communication skills.
- Proficiency with Microsoft Outlook, Excel, and Word.
- Experience with Milwaukee ONE-KEY or a similar tool-tracking system preferred.
Responsibilities
- Maintain an organized, clean, and well-stocked tool crib and tool and equipment storage areas.
- Manage tool and equipment inventory using Milwaukee ONE-KEY.
- Maintain accurate records of tools and equipment purchased and provide inventory reports.
- Engrave and label all new tools in Gilbert Mechanical standards.
- Inspect tools and equipment for proper operation before fulfilling orders and after items are returned.
- Coordinate the repair, replacement, or decommissioning of damaged or nonoperational tools and equipment.
- Assist with inspecting and tagging ladders and tools in Milwaukee ONE-KEY.
- Ensure ladders are properly inspected and stored safely.
- Maintain an inventory of standard jobsite safety kits in preloaded containers.
- Prepare tools and equipment for new Service employees and assist with outfitting employees in other trades as needed.
- Assist with loading and unloading tools, equipment, and other materials using pallet jacks, lift gates, carts, dollies, and forklifts.
- Notify the appropriate employees when orders are ready for delivery or pickup.
- Work with the Warehouse Receiving, Shipping, and Truck Driver Coordinator to receive and fulfill job-related tool orders.
Skills
Education
Tools
Job description
Gilbert Mechanical, a Legence company
For more than 40 years, it has been Gilbert's mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert’s philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.
The Tool and Warehouse Coordinator is responsible for the accurate tracking, storage, maintenance, repair, and decommissioning of company tools and equipment. This position maintains an organized and well-stocked tool crib and supports other Tool and Warehouse team members with daily operations, order fulfillment, deliveries, inventory management, and workplace safety.
The Tool and Warehouse Coordinator is responsible for the accurate tracking, storage, maintenance, repair, and decommissioning of company tools and equipment. This position maintains an organized and well-stocked tool crib and supports other Tool and Warehouse team members with daily operations, order fulfillment, deliveries, inventory management, and workplace safety.
- Maintain an organized, clean, and well-stocked tool crib and tool and equipment storage areas, with primary responsibility for the open tool area.
- Manage tool and equipment inventory using Milwaukee ONE-KEY.
- Maintain accurate records of tools and equipment purchased and provide inventory reports as requested.
- Engrave and label all new tools in accordance with Gilbert Mechanical standards.
- Inspect tools and equipment for proper operation before fulfilling orders and after items are returned.
- Coordinate the repair, replacement, or decommissioning of damaged or nonoperational tools and equipment.
- Assist with inspecting and tagging ladders and tools in Milwaukee ONE-KEY.
- Ensure ladders are properly inspected and stored safely.
- Maintain an inventory of standard jobsite safety kits in preloaded containers.
- Prepare tools and equipment for new Service employees and assist with outfitting employees in other trades as needed.
- Work with the Warehouse Receiving, Shipping, and Truck Driver Coordinator to receive and fulfill job-related tool orders.
- Notify the appropriate employees when orders are ready for delivery or pickup.
- Assist with loading and unloading tools, equipment, and other materials using pallet jacks, lift gates, carts, dollies, and forklifts.
- Make deliveries when drivers are unavailable, require assistance, or when additional coverage is needed. Delivery responsibilities are occasional rather than a primary function of the position.
- Assist with organizing and maintaining the building, grounds, parking lot, and storage yard.
- Support the safe storage of compressed gases and the proper disposal of hazardous materials.
- Assist with setting up and taking down chairs, tables, and other materials for office meetings and events.
- Create and maintain accurate Excel billing grids for time-and-material projects.
- Maintain accurate records related to tool inventory, inspections, repairs, and order fulfillment.
- Use Microsoft Outlook, Excel, and Word to support daily warehouse and tool operations.
- Maintain a safety-first mindset and proactively identify and correct unsafe conditions and practices.
- Assist with completing corrective actions identified during safety audits of the warehouse, sheet metal shop, pipe fabrication area, office, and outdoor grounds.
- Follow all company procedures for safely storing tools, ladders, compressed gases, hazardous materials, and equipment.
- Help maintain clean, organized, and hazard-free work areas.
- Communicate effectively and professionally with office personnel, the Sheet Metal Shop Foreman, trade superintendents, and Tool and Warehouse team members.
- Assist other Tool and Warehouse employees with daily responsibilities and department priorities.
- Balance multiple projects and priorities while responding appropriately to changing or urgent needs.
- Perform other duties as assigned.
- High school diploma, GED, or equivalent required.
- Previous experience in construction, warehousing, tool management, or a construction-related business environment preferred.
- Experience supporting electrical, plumbing, HVAC, mechanical, or related construction operations preferred.
- Strong written, verbal, and interpersonal communication skills.
- Ability to interact professionally, safely, and effectively with employees at all levels of the organization.
- Strong organizational skills with the ability to manage multiple projects and priorities.
- Ability to use sound judgment and respond calmly and rationally in difficult or stressful situations.
- Proficiency with Microsoft Outlook, Excel, and Word.
- Experience with Milwaukee ONE-KEY or a similar tool-tracking system preferred.
- Ability to obtain forklift certification and safely operate a forklift in the shop and storage yard.
- Valid driver’s license and ability to meet company vehicle insurance requirements.
- Commitment to maintaining a safe work environment and correcting unsafe conditions and practices.
- Ability to lift, carry, and handle items weighing up to 50 pounds.
- Ability to load and unload heavy items using pallet jacks, lift gates, carts, dollies, and forklifts.
- Ability to stand, walk, bend, reach, and perform physical warehouse duties throughout the workday.
- Ability to work safely in warehouse, shop, yard, and office environments.
About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems - enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
Benefits Overview
Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
Financial Benefits: 401(k) retirement savings plan
If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job -related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law
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