TJJD - Clerk III - (GNS)

Texas A&M International; Gainesville (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Texas Juvenile Justice Department in Texas seeks a senior-level clerical professional to perform complex office tasks in bookkeeping, inventory, HR, purchasing, and records management. You will coordinate data, enter information into systems, and support staff and the public.

Under limited supervision, you may train or supervise others, handle mail, schedule appointments, and ensure accuracy of records while maintaining confidentiality.

Qualifications

• Experience in secretarial, clerical, or general office work.
• Pre-employment drug test required.

Responsibilities

• Perform highly complex clerical tasks in bookkeeping, inventory, statistics, HR, purchasing, mail processing, or accounting.
• Coordinate data entry, verify calculations, and edit spreadsheets and reports.
• Assist staff and the public in completing forms and providing information.
• Train and/or supervise others when needed.
• Schedule appointments and travel arrangements; manage calendars.
• Maintain logs and records; ensure confidentiality and accuracy.

Skills

Office procedures

Data entry

Typing speed

Records management

Customer service

Confidentiality

Multitasking

Team leadership

Tools

MS Office

Job description

We are committed to transforming lives and building safter communities by working collaboratively, communicating openly, and upholding the highest standards of integrity and professionalism. Our team models accountability, transparency, and respect, taking proactive steps to ensure the physical and emotional safety of youth, staff, and the community. We strive for excellence through continuous growth, thoughtful decision making, and mission driven collaboration, supporting one another while embracing challenges that lead to meaningful, long-term impact.

Job Description

Performs highly complex (senior-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting.Work involves coordinating clerical activities such as compiling and tabulating data, entering data into automated systems, checking documents for accuracy, handling and transporting documents and/or stock and inventory, maintaining files, and assisting staff and the public in completing forms/documents.May train and/or supervise the work of others.

Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.May be required to work more than 40 hours per work week.

Oversees the receiving, storing, and issuing of files, materials, and supplies and provides general clerical support to the department/facility.

Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.

Opens and distributes incoming mail; prepares mail-outs; processes outgoing mail; and maintains and reviews records on postage, registered mail, and packages.

Reviews and edits information on agency records and recommends modification of forms or records.

Maintains logs of work progress, document flow, or correspondence to locate and track documents being processed.

Reviews data; verifies calculations; and edits spreadsheets, charts, graphs, and tables.

Performs data entry, editing, maintenance, verification, retrieval, and inquiry/searches.

Schedules and coordinates calendar appointments, travel arrangements, reservations, and completes travel related documents/vouchers.

Coordinates the receiving, storing, and issuing of files, materials, and supplies.

Delivers, picks up, or receives documents, supplies, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services.

Arranges for the scheduling, transfer, and display of surplus property.

Assists in resolving problems for staff and vendors.

Assists in answering and routing incoming phone calls, taking messages, greeting and directing visitors to the appropriate staff.

May assist in preparing reports and summaries and/or legal and/or statistical reports.

May assist in conducting physical inventory of stock, supplies, equipment, and/or fixed assets.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested timeframes.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

Minimum Qualifications

Experience in secretarial, clerical, or general office work in a field relevant to the assignment.

Pre-employment conditions require acceptable results from mandatory:

pre-employment drug test;

Knowledge/Skills/Abilities

Knowledge of office procedures.

Knowledge of spelling, punctuation, grammar, and arithmetic.

Knowledge of records management techniques and procedures.

Knowledge of business or program terminology, methods, and procedures.

Knowledge or ability to acquire knowledge of state/agency administrative, financial, purchasing, or warehousing policies and procedures.

Skill in using a personal computer, applicable software, and other standard office equipment.

Skill in answering phones and greet visitors.

Skill in human and public relations.

Ability to prepare and maintain records, files, and reports.

Ability to transfer stock, supplies, and/or equipment from one location to another.

Ability to make arithmetic computations.

Ability to perform data entry functions.

Ability to type with appropriate speed and accuracy for assignments.

Ability to maintain strict confidentiality of sensitive information.

Ability to prioritize and manage multiple tasks.

Ability to plan, organize, and coordinate work assignments and meet deadlines.

Ability to identify errors and initiate resolution.

Ability to understand and follow complex written and oral instructions.

Ability to communicate effectively, both orally and in writing.

Ability to lead, guide, plan, assign, and/or supervise the work of others.

Ability to train others.

Ability to establish and maintain effective working relationships with others.

Ability to work in a high stress environment and readily adapt to change.

Ability to compose, prepare, and proofread correspondence, documents, forms, reports, and manuals.

Ability to work more than 40 hours per work week.

Physical Requirements

The following physical demands and working conditions are representative of those encountered when performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Analyzing

Ability to communicate effectively, orally and in writing

Ability to see

Ability to hear (with or without aid)

Heavy lifting, up to 25 lbs.

Heavy carrying, up to 25 lbs.

Pulling

Pushing

Standing

Repeated bending

Depth perception

Operate motor equipment

Reaching above shoulder

Dual simultaneous grasping

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov .Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, and career ladder advancements.

In order to receive veteran¿s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

SPONSORSHIP

Candidates must be eligible to work in the United States without requiring sponsorship.