Title Investigator & Land Rights Specialist

Halo Land Management; Canton (OH); On-site; USD 52,000 - 78,000; Full time

Job summary

Halo Land Management seeks a detail-oriented Title Agent to research and document ownership rights for mineral, surface, and leasehold estates, from patent to present. You will prepare clear, defensible reports for review by attorneys and clients. In this role you’ll handle title abstracts, identify irregularities, and coordinate with project managers while using county records, GIS tools, and Halo templates to ensure accuracy and timely delivery.

Qualifications

• Two to five years of oil and gas title, land, or abstracting experience.
• Strong understanding of mineral, surface, and leasehold title including HBP and heirship.
• Ability to interpret legal instruments such as deeds, leases, conveyances, assignments, and probate.
• Experience with courthouse research, online databases, GIS platforms, and public records.
• Proficiency with Excel, Google Drive, Word, and basic PDF tools.
• Strong organizational skills with the ability to produce clear, defensible, client ready reports.
• Excellent written communication with the ability to explain complex chains clearly.
• Must operate under a registered LLC or be willing to establish one.
• Willing to obtain or currently hold an AAPL membership

Responsibilities

• Conduct thorough title research for surface, mineral, and leasehold estates from patent to present.
• Pull, review, and interpret deeds, leases, assignments, probate, easements, and tax records.
• Identify gaps, discrepancies, and defects in the chain and flag issues early for review.
• Confirm lease status including producing, non producing, and held by production.
• Prepare detailed abstracts, run sheets, and ownership reports in chronological order.
• Clearly separate factual entries from interpretive notes.
• Highlight irregularities such as name variations, date conflicts, and missing instruments.
• Summarize curative needs and document issues for reviewers, attorneys, and clients.
• Deliver clean, organized, client ready packets using Halo’s templates and formatting standards.
• Use county courthouse sites, online databases, tract indexes, and GIS tools.
• Maintain organized digital files with hyperlinks, references, and source notes.
• Apply SOPs when starting new projects, including backchains and shared resources.
• Navigate new counties and basins by leveraging local online systems and courthouse support.
• Communicate status, blockers, and progress with project managers and teammates.
• Attend office hours and apply feedback to improve clarity, format, and accuracy.
• Maintain professional written communication through notes, reports, and internal tools.
• Share findings, backchains, and county knowledge to reduce duplicate work

Skills

Title knowledge

Mineral/title knowledge

Legal instruments

Courthouse research

MS Office

Organization

Written comms

LLC ownership

AAPL membership

Tools

GIS platforms

Public records databases

Job description

Halo Land Management seeks a detail-oriented Title Agent to research and document ownership rights for mineral, surface, and leasehold estates, from patent to present. You will prepare clear, defensible reports for review by attorneys and clients. In this role you’ll handle title abstracts, identify irregularities, and coordinate with project managers while using county records, GIS tools, and Halo templates to ensure accuracy and timely delivery.