Title Clerk / Accounts Payable Clerk

Automatic Data Processing, Inc.; Salem (NH); On-site; USD 25,000 - 34,000; Full time

Job summary

Automatic Data Processing, Inc. in Salem, NH is seeking a Title Clerk / Accounts Payable Clerk to manage vehicle title processing, payoff administration, and invoice handling. You will ensure documents are accurate and submitted on time while supporting dealership operations.

The role requires attention to detail, strong organization, and proficiency with Microsoft Excel. You will coordinate with sales, finance, vendors, and lenders, maintain records, reconcile accounts, and participate in

Qualifications

• High school diploma or equivalent.
• Experience in clerical, administrative, accounting, or bookkeeping roles.
• Basic knowledge of vehicle titles, registrations, and related documentation.
• Understanding of accounts payable processes and invoice management.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Strong attention to detail, organizational skills, and accuracy in data entry.

Responsibilities

• Prepare, review, and process vehicle title and registration paperwork for new and used vehicle sales.
• Verify ownership documents, lien releases, and customer information for accuracy and compliance.
• Submit title applications and related documentation to state agencies in a timely manner.
• Track title status and resolve title discrepancies with customers, lenders, and DMV offices.
• Maintain organized and accurate title records for auditing and reporting purposes.
• Ensure all transactions comply with state, federal, and dealership requirements.
• Process vendor invoices and ensure proper coding and approval before payment.
• Prepare and issue payments to vendors and suppliers according to established schedules.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate accounts payable records and supporting documentation.
• Assist with month-end closing activities and financial reporting as assigned.
• Communicate with vendors regarding payment inquiries and account issues.

Skills

Excel

Outlook

Data entry

Attention to detail

Education

High school diploma

Tools

Dealership DMS

Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Salem, NH, US

2 days ago Requisition ID: 1254

Salary Range: $18.00 To $25.00 Hourly

About the Role

The Title Clerk / Accounts Payable Clerk plays an essential role in supporting dealership operations by managing vehicle title processing, payoff administration, and accounts payable functions. This position is responsible for ensuring all title and registration documents are completed accurately and submitted on time while processing vendor invoices, reconciling accounts, and handling vehicle loan and lease payoffs. The successful candidate will work closely with sales, finance, accounting, vendors, lenders, to ensure compliance, accuracy, and efficiency in all transactions. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are critical to success in this role.

Minimum Qualifications

• High school diploma or equivalent.
• Experience in clerical, administrative, accounting, or bookkeeping roles.
• Basic knowledge of vehicle titles, registrations, and related documentation.
• Understanding of accounts payable processes and invoice management.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Strong attention to detail, organizational skills, and accuracy in data entry.

Preferred Qualifications

• Previous experience as a Title Clerk, Accounts Payable Clerk, or similar dealership administrative role.
• Familiarity with state DMV procedures and electronic title processing systems.
• Experience using dealership management systems (DMS) and accounting software.
• Knowledge of automotive dealership accounting practices.
• Experience processing vehicle payoffs, lien releases, and trade-in transactions.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong customer service and communication skills.

Responsibilities

Title Administration

• Prepare, review, and process vehicle title and registration paperwork for new and used vehicle sales.
• Verify ownership documents, lien releases, and customer information for accuracy and compliance.
• Submit title applications and related documentation to state agencies in a timely manner.
• Track title status and resolve title discrepancies with customers, lenders, and DMV offices.
• Maintain organized and accurate title records for auditing and reporting purposes.
• Ensure all transactions comply with state, federal, and dealership requirements.

Accounts Payable

• Process vendor invoices and ensure proper coding and approval before payment.
• Prepare and issue payments to vendors and suppliers according to established schedules.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate accounts payable records and supporting documentation.
• Assist with month-end closing activities and financial reporting as assigned.
• Communicate with vendors regarding payment inquiries and account issues.