Title Clerk

Paul Miller Ford; Lexington (KY); On-site; USD 35,000 - 52,000; Full time

Job summary

Paul Miller Ford in Lexington, KY is seeking a detail-oriented Title Clerk to ensure title documents are accurate and prepared for submission to the county clerk, including fleet titles.

The role requires 1+ year of automotive dealership title clerk experience, a high school diploma or equivalent (associate degree preferred), and proficiency with accounting software and MS Excel along with strong organizational and communication skills.

Qualifications

• 1+ year of experience as automotive dealership title clerk.
• High school diploma or equivalent; associate degree preferred.
• Proficient in accounting software and Excel.

Responsibilities

• Calculate and verify taxes on deals.
• Communicate with the clerk's office to resolve issues.
• Contact banks for lien release information.
• Collaborate with departments to gather missing information.
• Manage out-of-state title processing.
• Maintain the title log and handle mail.
• Generate equity reports and assist with fleet title paperwork.
• Coordinate sheriff inspections for vehicles.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Teamwork

Independent work

Education

High school diploma or equivalent

Associate degree in accounting or related field (preferred)

Tools

Accounting software

MS Office (Excel)

Job description

Job Summary

We are seeking a detail-oriented and organized Title Clerk to join our team at Paul Miller Ford. The Title Clerk will be responsible for checking title documents for accuracy, preparing title work for submission to the county clerk, and handling fleet title paperwork. This role is crucial in ensuring the smooth financial operations of our dealership.

Key Responsibilities

• Calculate and verify taxes on deals
• Professionally communicate with the clerk's office to resolve issues and obtain updates
• Contact banks for lien release information
• Collaborate with other departments to gather missing information
• Manage out-of-state title processing
• Handle incoming and outgoing mail
• Maintaining the title log
• Manage flooring and dealer trades
• Generate equity reports
• Coordinating sheriff inspections for vehicles

Qualifications

• 1 or more years of experience as an automotive dealership title clerk
• High school diploma or equivalent; associate degree in accounting or related field preferred.
• Proficiency in accounting software and MS Office (especially Excel).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle sensitive and confidential information.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to handle conversations with customers in person and over the phone to provide updates on the status of their documents