Title Clerk

City of Lincoln; Brandon (MS); On-site; USD 28,000 - 42,000; Full time

Job summary

City of Lincoln seeks an administrative specialist to handle legal transfer of documents for the Department of Motor Vehicles, processing title applications for wholesale, dealer trades, and retail deals. The role requires ensuring funds are collected, lienholders paid, and titles verified for accuracy.

Responsibilities include processing dealer trades, state registrations, and cross-training for inventory and auction preparation. A high school diploma and title experience may be required.

Qualifications

• Associate's degree or equivalent from two-year college or technical school, or six months to one year related experience.
• Title experience required.

Responsibilities

• Handles the legal transfer of documents for the DMV on all Wholesale, Dealer Trades, and Retail deals.
• Processes all new and used vehicles for registration in the state in which they will be titled.
• Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
• Processes all dealer trades and maintains titles for out-of-state requirements.
• Cross-trained to support inventory and auction preparation as needed.
• Stays updated on title regulations and attends relevant trainings.

Skills

Reading documents

Report writing

Public speaking

Mathematical ability

Algebra & geometry

Problem solving

Education

AA degree or equivalent

Title experience required

Job description

• Location 1731 W. Government Street,Brandon, MS, 39042,United States
• Required Degree High school
• Manage Others No

Contact information

• Name Stacy Garner

Summary

Handles the legal transfer of documents for the Department of Motor Vehicles on all Wholesale, Dealer Trades, and Retail deals.

• Processes all new and used vehicles for registration in the state in which they will be titled.
• Trained for retail procedures.
• Assists when help is needed in retail processing.
• Helps with both retail and wholesale customer calls.
• Submits all legal transfer work to the Department of Motor Vehicles when applicable for wholesale and retail.
• Verifies that funds have been collected and the correct lienholder paid off before processing title applications. When processing retail, verify the lienholder.
• Checks for accuracy in the application and ensures that all information is complete.
• Processes all dealer trades for sister stores.
• Cross-trained to check in inventory jackets.
• Maintains a system to verify out-of-state titles.
• Helps with problem titles that are in auction status but still in inventory. Notifies and recommends vehicle not be sold until cleared,
• Signs over titles for all wholesalers who have paid in full. Have been cross-trained to run these reports.
• Process all dealer trades and have all “title in” jackets processed and ready for payment for Friday auctions.
• Cross-trained on how to set up for auctions. (Run reports and pull jackets.)
• Posts vehicle sales for both auction and sales outside of auction.
• Help with the daily wholesale report to ensure cars are clear to be sold at auction.
• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.

Marginal Duties

• Cross-trains others for this position as directed by management.
• Fills in for other administrative positions as needed and directed by management.
• Assists with related special projects as required.
• Maintains a professional appearance and neat work area.
• Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Title experience required.

Skills and Abilities

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations

• Valid Driver's License.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit, and talk or hear.
• The employee is frequently required to use hands to finger, handle or feel.
• The employee is occasionally required to stand, walk, reach with hands and arms; and stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision.