Title Assistant (Remote- US)

First American; California (MO); Remote; USD 28,000 - 37,000; Full time

Job summary

First American is hiring a Title Assistant to join the Development Document Review team. You will conduct detailed reviews of condominium plans for title insurance, identify and verify units, EUCAs, and boundaries, and ensure alignment with governing documents.

The role requires meticulous analysis and independent work with minimal supervision. You will review legal descriptions, CC&Rs, and related documents, verify ownership, and assess encumbrances while collaborating with internal teams.

Qualifications

• Title experience creating and reviewing documents.
• High school diploma or equivalent.
• 2+ years of title related experience preferred.
• Excellent verbal and written communication with internal team and external customers.
• Problem solver with strong organizational skills, detail oriented, eager to learn.
• Natural curiosity, enjoys researching the history/background of transactions.
• Thrives in a team delivering beyond customer expectations.
• Knowledge of MS Office and ability to adapt to new software

Responsibilities

• Conduct detailed review of condominium plans for title insurance purposes, including technical, legal, drafting, and internal consistency review.
• Analyze condominium plans to confirm Units, Modules, Common Area, Association Property, and EUCAs are identified, dimensioned, and consistent with governing documents.
• Independently plot and verify closure of Units, Modules, patios, decks, porches, garages, and other insured property boundaries using bearings, distances, and dimensions.
• Identify missing or insufficient survey information and other data necessary to establish boundaries.
• Review CC&Rs, Supplemental Declarations, Grant Deeds, Preliminary Title Reports, deeds of trust, and related instruments with the condominium plan.
• Verify record ownership and vesting; ensure owner names/entities match title records and submitted documents.
• Review legal descriptions for accuracy and consistency with maps and project docs.
• Review lender/encumbrance information to determine if beneficiary consent or other docs are required.
• Additional review and revisions as needed and administrative duties as required.

Skills

Detail oriented

Verbal and written communication

Organizational skills

Team collaboration

Problem solving

Curiosity

Research skills

Education

High school diploma or equivalent

Tools

MS Office

Job description

Who We Are

Join a team that puts its People First! Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

First American is looking to hire a Title Assistant to our Development Document Review team. The position requires strong analytical ability, exceptional attention to detail, spatial and mathematical reasoning, familiarity with real property and title concepts, and the ability to work independently with minimal supervision. The Title Assistant must be able to identify issues that are not readily apparent, determine their significance to title insurance, communicate necessary corrections clearly, and exercise sound judgment regarding when an issue requires escalation.

What You'll Do

• Conduct detailed review of condominium plans for title insurance purposes, including technical, legal, drafting, and internal consistency review.
• Analyze condominium plans to confirm that Units, Modules, Common Area, Association Property, and Exclusive Use Common Areas (EUCAs) are properly identified, dimensioned, and consistent with the governing documents.
• Independently plot and mathematically verify closure of Units, Modules, patios, decks, porches, garages, and other insured property or exclusive-use boundaries using bearings, distances, curve data, dimensions, and other information contained within the condominium plan.
• Identify missing or insufficient survey information, including dimensions, bearings, curve data, radials, deflection angles, and other information necessary to establish or verify boundaries.
• Review CC&Rs, Supplemental Declarations, Grant Deeds, Preliminary Title Reports, deeds of trust, Beneficiary Consents, Subordinations, amendments, annexation documents, and related instruments in conjunction with the condominium plan.
• Compare definitions and property descriptions among documents to ensure consistent treatment of Units, Common Area, Association Property, EUCAs, and other property interests.
• Verify record ownership and vesting and ensure that owner names and entity information correspond with title records and the documents being submitted for recordation.
• Review legal descriptions for accuracy and consistency with recorded subdivision maps, condominium plans, phase/module designations, and other project documents.
• Review lender and encumbrance information to determine whether appropriate beneficiary consent or other title-related documentation is required.
• Additional review and revisions as needed and administrative duties as required.

What You'll Bring

• Title experience creating and reviewing documents
• High school diploma or equivalent
• 2+ years of title related experience preferred
• Passion for helping customers while maintaining a professional and positive attitude
• Excellent verbal and written communication with both our internal team and external customers
• Problem solver who has strong organizational skills, is detail oriented, with an eagerness to learn
• Natural curiosity, enjoys researching the history and background of transactions
• Thrives in contributing to a team where we come together to deliver beyond customer expectations
• Knowledge of MS Office suite and ability to quickly adapt to new software applications and technologies

Pay Range: $20.34 - $27.12 Hourly, Remote

** Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. **

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant's criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.

What We Offer

By choice, we don't simply accept individuality - we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.