Timekeeping Systems Manager

Legence; Oregon; Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Health & Welfare Benefits

Life and Disability Insurance

Job summary

Legence is seeking a Timekeeping Systems & Compliance Manager to own enterprise timekeeping platforms and governance. You will partner with Payroll to ensure accurate time capture, payroll integration, and regulatory compliance while guiding system design, configuration, testing, and deployments across the organization.

The role requires leading cross-functional projects, establishing controls, and driving improvements in efficiency, accuracy, and audit readiness to support a compliant and

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Accounting, Information Systems, Labor Relations, or related field.
• 7+ years of progressive experience in workforce management, timekeeping, payroll, HRIS, labor compliance, or related functions.
• Experience managing or implementing enterprise timekeeping or workforce management platforms.
• Knowledge of federal, state, and local wage and hour laws (FLSA).

Responsibilities

• Own and optimize enterprise timekeeping systems and governance.
• Partner with Payroll to ensure accurate time capture, payroll processing, compliance, and integration between timekeeping and payroll systems.
• Lead design, implementation, testing, deployment, and ongoing optimization of timekeeping solutions.
• Define business requirements, system configurations, workflows, approval structures, and reporting requirements.
• Ensure compliance with labor regulations and SOX controls; drive audit readiness and data integrity.
• Collaborate with HRIS, IT, Payroll, and vendors to implement enhancements and resolve issues.

Skills

Timekeeping systems

Payroll integration

SOX/compliance

Stakeholder management

Data analysis

Education

Bachelor's degree

Tools

Dayforce

UKG/Kronos

Workday

ADP

Excel

Job description

About LegenceLegence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Job Title: Timekeeping Systems & Compliance Manager

Position Overview

The Timekeeping Systems Manager serves as the business owner and enterprise subject matter expert for Legence's timekeeping systems, processes, and governance framework. This role is responsible for developing, implementing, and optimizing scalable timekeeping solutions that support operational requirements, workforce compliance obligations, and accurate payroll processing across the organization. As Legence evolves its workforce management capabilities, this position will lead timekeeping system strategy, business requirements, implementation initiatives, and ongoing enhancement while partnering closely with Payroll, HRIS, Human Resources, Operations, Finance, IT and business leaders. The role ensures timekeeping practices, controls, and systems support operational efficiency, compliance, audit readiness, and a consistent employee experience.

Key Responsibilities

Timekeeping Systems Management & Compliance

• Serve as the business owner for enterprise timekeeping systems and workforce management technologies.
• Partner closely with Payroll to ensure accurate time capture, payroll processing, compliance, and seamless integration between timekeeping and payroll systems.
• Lead the design, implementation, testing, deployment, and ongoing optimization of timekeeping solutions.
• Define business requirements, system configurations, workflows, approval structures, and reporting requirements.
• Ensure timekeeping systems support varying business models, labor agreements, regulatory requirements, and operational needs.
• Establish and maintain enterprise controls, audit standards, and monitoring processes to ensure data integrity, compliance, and audit readiness.
• Ensure compliance with federal, state, local, and industry-specific labor regulations, including wage and hour requirements and SOX-related controls impacting timekeeping and payroll processes.
• Evaluate technology solutions and provide recommendations regarding build-versus-buy decisions for timekeeping and workforce management capabilities.
• Partner with HRIS, IT, Payroll, and third-party vendors to implement enhancements, resolve complex issues, and support long-term system strategy.

Enterprise Projects & Process Improvement

• Lead enterprise-wide timekeeping initiatives, system implementations, upgrades, and process improvement efforts.
• Facilitate requirements gathering, stakeholder alignment, testing strategies, and implementation planning.
• Coordinate cross-functional teams to deliver projects on time and within scope.
• Identify opportunities to improve efficiency, scalability, user experience, compliance, and operational effectiveness.
• Develop and maintain key performance indicators, audit metrics, and operational reporting.
• Investigate complex timekeeping issues, identify root causes, and implement sustainable solutions.

Training & Stakeholder Support

• Develop and deliver training related to timekeeping systems, policies, and processes.
• Create and maintain system documentation, procedures, job aids, and support materials.
• Communicate process changes, system enhancements, and regulatory requirements to stakeholders.
• Serve as the escalation point for complex timekeeping system and compliance issues.
• Provide guidance to leaders regarding workforce management best practices and timekeeping requirements.

Requirements

• Bachelor's degree in Business Administration, Human Resources, Accounting, Information Systems, Labor Relations, or a related field, or equivalent combination of education and experience.

Experience

• Minimum of 7 years of progressive experience in workforce management, timekeeping, payroll, HRIS, labor compliance, or related functions.

Knowledge, Skills & Abilities

• Experience managing or implementing enterprise timekeeping or workforce management platforms.
• Experience supporting multi-state organizations with complex workforce populations and regulatory requirements.
• Expert knowledge of federal, state, and local wage and hour laws, including Fair Labor Standards Act (FLSA) requirements.
• Expert knowledge of federal, state, and local wage and hour laws, including Fair Labor Standards Act (FLSA) requirements.
• Strong understanding of timekeeping systems, workforce management processes, payroll operations, and compliance requirements.
• Working knowledge of SOX controls, internal controls, audit practices, and compliance frameworks impacting payroll and timekeeping operations.
• Knowledge of overtime calculations, meal and rest break requirements, scheduling practices, labor allocation methodologies, and timekeeping best practices.
• Experience supporting union environments, prevailing wage requirements, or project-based labor tracking preferred.
• Experience leading enterprise system implementations, process improvements, and technology initiatives.
• Experience partnering effectively with Payroll, HR, Operations, Finance, IT, and business leadership.
• Ability to translate operational and regulatory requirements into scalable business processes and system solutions.
• Strong analytical, problem-solving, project management, communication, and stakeholder management skills.
• Proficiency with workforce management platforms such as Dayforce, UKG/Kronos, Workday, ADP, Workforce Software, Deltek, or similar solutions.
• Advanced proficiency with Microsoft Excel and reporting tools.

Benefits Overview

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance : Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses : Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law