Project Assistant

IMD; Windsor (CO); Presencial; USD 32 000 - 39 000; Tempo integral

Resumo da oferta

Innovative Mechanical & Design (IMD) in Windsor, CO is seeking a Project Assistant to support planning and coordination for mechanical construction and maintenance projects. You will oversee document control and maintain daily communication with the Project Manager, ensuring timely progression of multiple projects.

The ideal candidate has a High School diploma with 3–5 years of construction experience and strong MS 365 skills to handle clerical tasks and file management.

Qualificações

• Bachelor-level education is not required; High School diploma with construction exposure preferred.
• 3–5 years of construction work experience is required.
• Proficiency with MS 365 for clerical tasks.

Responsabilidades

• Process Subcontract from GC/Owner and complete review checklists.
• Issue and manage Subcontracts to IMD subcontractors; track signatures.
• Submit permits for State, County, City as needed.
• Attend PM weekly meetings and maintain logs.
• Prepare Submittals with Submittal Coordinator and maintain current project folders.
• Generate and review CORs, RFIs, COs; assist PM/Foreman as needed.
• Assist with purchasing of materials and track deliveries; manage miscellaneous orders.
• Maintain project logs and reporting; ensure PM is informed weekly.

Conhecimentos

Project coordination

Time management

Contract processing

Meeting scheduling

Document control

MS 365

Office equipment

Formação académica

High School diploma

Ferramentas

Timberline

MS 365

Descrição da oferta de emprego

Innovative Mechanical & Design (IMD), a Legence company

IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a “think out of the box approach” to solutions because we believe in assisting our clients with options and quality consultations.

IMD, a Legence Company, is looking for a Project Assistant who would be responsible for assisting in the planning and coordination activities concerned with the construction and maintenance of structures, facilities, and systems as they relate to our mechanical work. Tasks are to be accomplished within well-defined procedural time limits, with occasional non-routine work involved. Oversee document control and ensure open communication with Project Manager on a daily basis.

Essential Functions

• High School diploma and 3-5 years construction work experience.

• Manage multiple projects at various stages simultaneously.

• Prioritize appropriately with good time management skills.

• Process contracts and subcontracts.

• Schedule meetings and prep meeting documents.

• File electronically using alpha & numeric systems.

• Proficient with various office equipment, including; copiers, postage machines, scanners and computers.

• Advanced understanding of MS 365 to perform clerical tasks.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities/Duties

Process Subcontract from GC/Owner

• Complete Contract Review Checklist with PM.

• W-9, Bonds, Insurance-Yearout (GL, WC); request Builder’s Risk from GC

• OCIP documents, as needed.

• IMD signature routing; signed contract to GC.

• Submit Job Application for job #.

Subcontracts to IMD subcontractors

• Generate and Issue Subcontract; process signature routing; issue executed:

o ConsensusDocs 750 (trade) or 420 (A/E)

o Subcontract Package Letter

o Subcontract Attachments, including GC Flow-Down

• New Vendor Request Set Up Form

• Subcontracts Checklist

• Assist PM and Foreman with subcontractor work coordination.

Permits

o Submit applications for State, County, City permits.

Meetings:

• PM Weekly: review projects’ status and logs/checklists with PM.

• Project Life Cycle: Turnover, Rollout, Productivity, Kickoff, 30%, 60%, Closeout

• Schedule and print meeting documents.

Submittals-Work with Submittal Coordinator.

Maintain project folder documents to show current

• Digital Bucket links

Logs/Reports

• Drawings-enter drawings in Timberline and generate logs

• COR and RFI-review logs and notify PM with issues.

• Issues/Resolutions-review with PM weekly for updates and enter on Log.

• Manpower Job Comments-review with PM on Mondays; enter on sheet.

• Project Guidelines-update weekly, verify items with PM, if unsure.

Purchasing

• Large Equipment ordered by Submittal Coordinator via POs/POCOs.

o If SC unable to do (out of office and is urgent), PA to assist.

• Rough Material ordered by Foreman/PM via Material Request form.

o If Foreman unable to do (out of office and is urgent), PA to assist.

• Miscellaneous items to be ordered by PM/Foreman/PA via POs/POCOs

• Receipt/Index PO’s

• PA tracks order to delivery.

RFIs

• Request from PM/Foreman, generate in Timberline; issue to GC/Owner, track for response.

• Process revisions and final; issue to Foreman, PM and Detailers.

CORs

• Take-off from Estimating, generate in Timberline, PM review, issue to GC.

• Notify subs, if cost impact; process revisions; track until CO received.

COs

• Cross-check CO with COR values; enter in Timberline; PM sign, send to GC.

• Receive executed (track until received), save in project file, notify PM.

Closeout

• Assist with document closeout.

Miscellaneous

• Phone back-up for PMs (out of office).

Pay Range: $23.00 - $28.00. This role is also eligible for an annual performance‑based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.

About Legence

Legence (https://www.wearelegence.com/) (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program

Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave

Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law