TIMEKEEPER

NYC Department of Social Services; New York (NY); On-site; USD 35,000 - 50,000; Full time

Job summary

The NYC Department of Social Services seeks a Clerical Associate IV to function as a Timekeeper. The role involves verifying payroll changes, managing timekeeping reports, and ensuring accurate processing of employee leave. Candidates must possess a high school diploma and one year of clerical experience. Strong keyboard skills at 100 keystrokes per minute are required. The position is vital in maintaining payroll accuracy and supporting staff resources.

Benefits

Public Service Loan Forgiveness eligibility

Support for inclusivity and diversity in the workplace

Qualifications

• One year of satisfactory clerical experience required.

Responsibilities

• Verify changes in assigned work units and adjust inputs in the Payroll Management System.
• Daily review of Citytime reports to process leave usage and overtime earned.
• Interact with other divisions to accurately process long-term leaves.

Skills

Keyboard familiarity

Typing speed

Education

Four-year high school diploma

Job description

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client-centered workforce.

Human Resources Solutions (HRS) is recruiting for two (2) Clerical Associate IVs to function as Timekeepers, who will:

1. Verify all changes in assigned work units, such as leave status, via collateral telephone calls to the unit's timekeeping/personnel liaison processing these changes. Also, make adjustments to input in the Payroll Management System for paycheck preparation.
2. On a daily basis, review all Citytime reports such as the daily Transmitted report, daily Not Transmitted reports, Late Overtime and Leave Approvals report, and the Leave Without Pay report, both online and in hard copy, to enable the weekly processing of leave usage and overtime earned. The formulation of these details is produced in the key entries on the dual systems of Citytime and the Payroll Management System.
3. On processing dates based on the above approved Transmitted reports, review and verify the accuracy of employee leave balances via PMS and RMDS report. Staff who do not have sufficient leave balances are processed as leave without pay on their subsequent paycheck entries for leave without pay are processed either through Citytime or PMS.
4. On a daily basis, review the previous day's entries via accepted online reports that display all accepted or rejected as well as suspended details. If any data is incorrect, or suspended or rejected, necessary data entries must be made so that the staff member's paycheck is not affected.
5. Interact daily with designated representatives from other Office of Staff Resources divisions such as Personnel Services Operations, Payroll, and Worker's Compensation, to accurately process long-term leaves such as Child Care, Medical, Family Medical Leave Act, and Worker's Compensation. Determine the staff member's last paid day to avoid overpayment or underpayment of salary. Calculations are processed both manually and with Agency-developed software via form M-402E. The M-402E form will alert designated/authorized Personnel Services Operations staff when to place the staff member in the appropriate leave status.
6. At the end of the Payroll Timekeeping biweekly cycle, prepare hold lists for the cycle's paychecks for employees with incomplete records to issue late approval reports. Via the late approval reports, which are generated automatically, and collateral telephone calls made by the Timekeeper to the Responsibility Centers' designated Personnel Officers, paychecks are released via written releases when incomplete records are validated as complete.
7. Prepare supplementary (adjusted) paychecks on the Agency's supplementary payroll during the assigned window of Monday through Wednesday of pay week. These checks provide adjusted payments to correct errors in the original paycheck due to late submissions, administrative errors, changes in leave status, or other factors. The original paychecks, which may be overpayments or underpayments, are manually refunded via the disbursement unit.

Work Location: 4 World Trade Center

Hours/Schedule: 9 AM – 5 PM

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 keystrokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive, equal-opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based on any legally protected status or characteristic, including but not limited to sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.