Timekeeper

Alliance Ground International; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid vacation

Medical/dental/vision insurance

401(k) company match

Free uniforms

On‑the‑job training

Travel discounts

Job summary

Alliance Ground International is seeking a Payroll Timekeeper to accurately record and verify employee work hours, ensuring timely payroll processing and compliance with labor laws and company policies. The role involves maintaining timekeeping systems, resolving discrepancies with employees and supervisors, and supporting audits in a fast-paced environment.

Proficiency in timekeeping software and MS Office is required; bilingual English/Spanish is a plus.

Qualifications

• Prior experience in payroll, timekeeping, or related administrative role.
• Knowledge of wage and hour laws and overtime regulations.
• Ability to handle confidential information with discretion.
• Strong organizational and time-management skills.
• Excellent communication with employees and management.
• Willing to work weekends and after-hours including holidays.
• Bilingual English/Spanish.

Responsibilities

• Maintain and update timekeeping systems and databases.
• Accurately track hours worked, including overtime and absences.
• Respond to employee inquiries related to pay, time off, and benefits.
• Review payroll system records for accuracy and resolve discrepancies.
• Ensure employees are paid accurately and on schedule.
• Generate and distribute payroll or attendance reports as requested by management and HR.
• Support payroll audits.
• Recommend improvements to timekeeping processes for efficiency and accuracy.

Skills

Payroll experience

Timekeeping

Attention to detail

Discretion

Communication skills

Weekend/holiday readiness

Bilingual English/Spanish

Tools

Timekeeping software

Microsoft Office Suite

Job description

Job Description

The Payroll Timekeeper is responsible for accurately recording, verifying, and processing employee work hours to ensure timely and precise payroll. This role serves as a liaison between employees, supervisors, and the payroll department to resolve discrepancies and maintain compliance with labor laws and company policies.

This is an excellent opportunity for someone passionate about data management who thrives in a fast-paced environment.

Job Responsibilities

• Maintain and update timekeeping systems and databases, ensuring all employee data is accurate and current.
• Accurately track employee hours worked, including regular time, overtime, and absences. This includes collecting and processing Daily Time Correction Forms in a timely manner.
• Respond to employee inquiries related to pay, time off, and benefits.
• Review payroll system records for accuracy, verify hours, and resolve discrepancies by working with employees and supervisors.
• Ensure all employees are paid accurately and on schedule.
• Generate and distribute payroll or attendance reports as requested by management and HR.
• Support payroll audits.
• Recommend improvements to timekeeping processes for efficiency and accuracy.

Safety, Security and Compliance

• Take reasonable care for the health, wellbeing, safety, and security of themselves and of others who may be affected by their actions or omissions while at work.
• Cooperate with their manager/supervisor to comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, wellbeing, safety, security, or welfare reasons.
• Inform their manager/supervisor of any work situation, equipment, or activity that represents a serious or immediate danger to health, wellbeing, safety, and security.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager/supervisor, who will then follow the procedures contained in company and carrier Safety and Security procedures.
• Carry out work in accordance with information and training provided and any specific health, wellbeing, safety, and security rules or procedures.
• Fully understand AGI Health & Safety and Security policies.
• Attend training courses as may be required by AGI.

Requirements and Skills

• Prior experience in payroll, timekeeping, or related administrative role preferred.
• Knowledge of basic payroll practices, wage and hour laws, and overtime regulations.
• Ability to handle confidential information with discretion.
• Strong organizational and time management skills.
• Proficiency with timekeeping software and Microsoft Office Suite.
• High attention to detail and accuracy.
• Excellent communication skills, with the ability to interact effectively with employees and management.
• Available to work on weekends and after-hours including holidays.
• Willing to work in a fast-paced environment.
• Bilingual (English / Spanish) – fluent in both verbal and written.
• If work location is in the United States, must have authorization to work in the United States as defined by the Immigration Reform Act of 1986. If work location is in Canada, must have authorization to work in Canada as defined by the Immigration and Refugee Protection Act (IRPA) of 2001.

Benefits

AGI offers a comprehensive benefit package for all employees, including paid vacation and medical/dental/vision for full-time qualified employees as well as medical coverage for part-time employees. AGI also provides free uniforms and free on-the-job training to all employees. Additional benefits include company-matched 401(k) program, company-paid employee assistance program, voluntary life insurance, and travel discounts on car rentals, hotels, and cruises to name a few.

EEO Statement

Alliance Ground International is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. AGI is committed to equal opportunity employment regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or veteran status.