Timekeeper

Menzies Aviation LATAM; Houston (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Menzies Aviation LATAM in Houston, TX is seeking a Timekeeper to maintain accurate hours for payroll and act as liaison between employees and payroll.

Responsibilities include managing PTO, tracking attendance, handling late/missed punches, and coordinating with Payroll to ensure accurate pay and reporting. The role requires attention to policy and safety compliance and flexibility with shifts.

Qualifications

• High school diploma or equivalent with two years in admin capacity.
• Proficient in Microsoft Office.
• Able to multitask and work independently.
• Strong English communication and organizational skills.
• Flexible to work variable shifts including weekends and holidays.

Responsibilities

• Maintain accurate hours worked for payroll and serve as liaison between employees and payroll coordinators.
• Update shift times and adjust schedules to minimize missed punches.
• Monitor attendance, lateness, and missing punches; process Miss Punch Forms with signatures.
• Ensure Daily OT reports are completed and report discrepancies to Planning Manager.
• Send payroll documents and MPFs/ARFs to Payroll; coordinate missing forms.
• Coordinate with Payroll on Mondays to ensure time reports after exceptions are cleared.

Education

High School Diploma or Equivalent with 2 years administrative experience

Tools

Microsoft Office

Job description

Job Details

Description

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

This role is responsible for Maintaining an accurate track of hours worked for payroll purposes. A Timekeeper can be represented as an acting liaison between employees and payroll coordinators to ensure the smooth process of pay distribution and ensuring all work is performed safely and is supported by established procedures and protocols.

What You Will Be Doing

• Clearing Personal Time Off (PTO) based on available balances, all excused (i.e. FMLA, LOA) and unexcused absences, and all meal break exceptions. These exceptions must be cleared before the overtime (OT) report is generated for the management team. OT exceptions will be completed after the management team has submitted their OT report.
• Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage.
• Keep track of attendance records, monitor lateness/absence/manual miss punches, etc. Ensuring Miss Punch Forms (MPF) are completed when required and filled out completely including signatures from both the employee and the Duty Manager.
• Ensure Daily OT report is received, completed and signed by manager and report to the Planning Manager any unauthorized time discrepancies.
• Send package to Payroll dept. 4/ signed payroll reports and send a package of MPFs, Absence Request Forms (ARF), and Payroll Discrepancies to Payroll. Coordinate with the payroll dept. for any missing forms (not received or received after PT had been run), Pay discrepancies and roster changes.
• Coordinate with the payroll dept. on Mondays to ensure PT & reports can be run once exceptions have been cleared.

Would you like to see more detail on the accountabilities of the role? Please see the following job description for further information

Safety, Security, Wellbeing And Compliance

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What We Are Looking For

• Must be at least 18 years of age, with graduation from high school or evidence of equivalent educational proficiency with two years in an administrative capacity.
• Proficient in Microsoft Office programs
• Able to multi-task and work independently.
• Able to speak, read, and write in English, excellent communication and organizational skills, personable and professional demeanor.
• Must be available and flexible to work variable shifts including weekends and holidays.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.