Thrive Out of School Programs - Site Coordinator

East Hartford Public Schools; East Hartford (CT); On-site; USD 30,000 - 40,000; Part time

Job summary

East Hartford Public Schools seeks a Thrive Site Coordinator for the afterschool program at Silver Lane Elementary School. You will oversee daily operations, coordinate enrichment activities with the Senior Group Leader, monitor attendance, and manage program logistics.

You will build strong relationships with families, teachers, and the building principal, communicate regularly about activities, and ensure a welcoming, inclusive environment that supports student development during the

Qualifications

• High school diploma or GED required; Bachelor's degree strongly preferred.
• Strong communication, organizational and project management skills.
• Detail oriented, flexible, and able to adapt to change.
• Ability to work independently and collaboratively.
• Experience with afterschool programming and activities preferred.
• Knowledge of program development, management and afterschool organization preferred.
• Skills in MS Word and Excel required.

Responsibilities

• Oversee and manage daily operations of afterschool programs at the building site.
• Monitor staffing hours, timesheets, and costs for the site.
• Develop and implement enrichment activities with the Senior Group Leader.
• Maintain parent newsletters and calendars for families.
• Maintain positive relationships with principal, teachers, students and families.
• Track attendance and incident reports; ensure emergency contacts are up-to-date.
• Communicate regularly with parents via email, phone, or dismissal times.
• Prepare, distribute, and maintain rosters and attendance records.
• Attend professional development and training workshops as necessary.
• Meet reporting deadlines for state and federal requirements.

Skills

Communication

Organization

Project management

Detail oriented

Flexibility

Independent work

Collaboration

Microsoft Word

Microsoft Excel

Education

High school diploma

GED

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

Thrive Out of School Programs - Site Coordinator JobID: 7745

• Position Type: Student Support Services
• Date Posted: 8/27/2026
• Location: Silver Lane Elementary School
• Date Available: 2026 - 2027 School Year

Salary

$25.46 per hour

Required Documents

must be complete and current for application to be considered for this position:

• Online Application
• Letter of Interest
• Resume
• Copy of Valid Certification and/or License
• Transcripts
• Three Current Letters of Recommendation (dated within one year of application)
• Other: Letter of interest should include background information

Title

Thrive Site Coordinator – Out of School Program

Qualifications

• High school diploma or GED required; Bachelor's degree strongly preferred
• Strong communication, organizational skills, and project management skills
• Detail oriented, flexible, and adapts to change
• Ability to work independently and collaboratively
• Experience with out of school programming and activities preferred
• Strong knowledge in program development, program management and organizing after-school programs strongly preferred
• Knowledge and experience with Microsoft Office products, including strong skills with Word and Excel
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable

Reports to

Program Supervisor – Out of School Programs

Supervises

Staff, enrichment providers and consultants conducting out of school programs and activities at building site.

Job Goal

To oversee a program site for Thrive Afterschool program for East Hartford Public Schools. The site coordinator will direct, manage, and oversee the daily operations of an afterschool program. The site coordinator will develop and maintain parent and school relationships and develop program resources to promote the Thrive program.

Performance Responsibilities

• Oversee and manage daily operations of the out of school programs and activities at building site, including:
  • Monitor staffing hours, timesheets and costs for site
  • Oversee, develop, and implement enrichment activities in collaboration with the Senior Group Leader
  • Prepare, develop and distribute monthly Thrive newsletter and enrichment calendar to families
  • Establish, build, and maintain positive relationships with building principal, teachers, students and families
  • Track student attendance, incident reports, and ensure emergency contact information is up-to-date
• Remain at building site during all program hours, unless otherwise notified by Program Supervisor.
• Develop and maintain a high level of communication and positive relationships with students, families, principal, teachers, school staff, and program staff at building site.
• Plan and conduct staff meetings as directed by Program Supervisor.
• Distribute and maintain afterschool rosters and daily attendance to staff and school administration.
• Acquire appropriate and adequate materials and resources for program site in collaboration with Program Supervisor.
• Maintain inventory records of program supplies and equipment in collaboration with Senior Group Leader.
• Collect, track, and maintain parent fees.
• Create and submit class rosters for each program enrichment/activity group.
• Submit activity description to district data person.
• Consult with Program Supervisor regarding student entry/exit from program.
• Monitor and address student behavior in collaboration with Program Supervisor and Principal.
• Communicate regularly with parents via email, phone and/or during dismissal time.
• Serve as an activity substitute when necessary.
• Attend professional development and training workshops as necessary.
• Collect, maintain and submit student attendance on a daily/weekly basis for grant requirements.
• Consistently provide a friendly, professional, courteous environment where students and families feel welcome.
• Respect cultural diversity and create an inclusive, welcoming and collaborative environment.
• Meet all reporting deadlines for the state and federal requirements and complete a year-end report.
• Assume such other functions as may be determined.

Terms of Employment

Hourly rate; this is a part-time position that runs only during the school year with an expectation of 12-20 hours per week during afterschool hours. Summer position may be available.

Evaluation

Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of non-certified staff.