The Core Engineering, Administrative Assistant, Dallas

Goldman Sachs Bank AG; Dallas (TX); On-site; USD 55,000 - 95,000; Full time

Job summary

Goldman Sachs in Dallas is seeking an experienced Administrative Assistant to support multiple Managing Directors and their teams. You will manage calendars, phone coverage, travel arrangements, and expense processing while handling ad hoc projects to keep the department running smoothly.

The role requires proactive, detail‑oriented individuals who can collaborate with local and global assistants, onboard new hires, maintain systems, and adapt to changing priorities in a fast‑paced environment.

Qualifications

• 5+ years’ experience as an Administrative Assistant supporting senior management.
• Proficient with Outlook, PowerPoint and Excel.
• Excellent written and verbal communication with high discretion.

Responsibilities

• Manage extensive diary and phone communications for senior stakeholders.
• Arrange domestic and international travel and process expenses.
• Provide ad hoc support to senior management as needed.
• Serve as main point of contact for administrative queries.
• Coordinate onboarding and provisioning of new hires and contractors.
• Process HR actions in internal systems.
• Support colleagues and cover other assistants as required.
• Participate in general administrative duties and events.

Skills

Diary management

MS Office suite

Communication skills

Attention to detail

Discretion

Time-zone coordination

Tools

Internal systems

Job description

The Core Engineering, Administrative Assistant, Dallas location_on Dallas, TX, United States

ROLE SUMMARY

This is an opportunity to join The Core administration team in Dallas to provide assistant coverage for multiple Managing Directors and their broader teams. It will include general administrative support, such as phone and diary management, coordinating travel arrangements, expense management as well as various ad hoc projects and assignments as needed. The role would suit a self-starter who is keen to make the role their own and develop processes to ensure the department runs smoothly from an administrative perspective.

RESPONSIBILITIES

• Extensive and proactive diary and telephone management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones;
• Arranging domestic andinternational travel and processing expenses;
• Providing ad hoc support to wider senior management group when required;
• Acting as the main point of contact for administrative queries for the region;
• Coordinating the onboarding and provisioning of new hires and consultants;
• Processing new employees, transfers, termination, etc. in the internal systems;
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required;
• Additional assignments and project work as per business requirements;
• Flexibility to support assistant colleagues and cover when necessary;
• Responsible for participation in general administrative duties (printing, copying, filing, faxing, archiving), ad-hoc projects, committees and/or group events.

SKILLS

• Minimum 5 years’ previous experience as an Administrative Assistant supporting at senior management/managing director level
• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint and Excel;
• Excellent written and verbal communication skills along with ability to communicate clearly, concisely and confidently;
• Strong attention to detail, organized, efficient, and highly motivated;
• Can-do attitude and eagerness to grow with the department;
• Ability to build and maintain strong working relationships along withwillingness to work collaboratively amongst assistant and admin team based both locally and globally;
• Ability to take on andprioritize a variety of time-sensitive tasks and projects whilst remaining flexible as priorities change;
• Proactivity as ability to take initiative, follow up where necessary without prompting and seek clarification when needed;
• Strong work ethic with a positive attitude and growth mindset;
• Ability to work well under pressure and stay professional in a busy and sometimes hectic environment;
• Discretion as ability to handle sensitive matters confidentially at all times.

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Healthcare & Medical Insurance

We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance.

Financial Wellness & Retirement

We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities.

Health Services

We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also provide state-of-the-art on-site health centers in certain offices.

Fitness

To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).

Child Care & Family Care

We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

Benefits at Goldman Sachs

Read more about the full suite of class-leading benefits our firm has to offer.