Operations Coordinator (Brooklyn)

Care For the Homeless; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Care for The Homeless in New York, NY seeks an Operations Coordinator to support daily facility operations, safety, and maintenance of the shelter facility. The role collaborates with the Shelter Director and senior management to ensure regulatory compliance, staff coverage, and efficient procurement, while coordinating OSHA and city/state building standards and reporting on operations data.

Ideal candidates have 3–7 years in facilities management, with a focus on residential settings, strong

Qualifications

• 3-7 years facilities management experience, preferably in a residential facility.
• Fire Safety Certification is a Plus.
• OSHA Certification preferred
• Valid Driver License, if authorized to drive agency vehicle
• Knowledge of city, state, and federal building codes and industry standards
• Proficiency in software applications, including word processing, spreadsheets, and databases
• Commitment to the mission of Care for The Homeless
• Proven ability to work collaboratively with diverse groups
• Proven ability to handle multiple tasks effectively under pressure
• Strong organizational skills, detail-oriented, and efficient

Responsibilities

• Coordinate and oversee facility operations, safety, and maintenance of the shelter facility.
• Provide operational supervision of facility staff, other assigned programs staff, and oversee external vendors.
• Ensure coverage for all shifts when needed and maintain regulatory compliance.
• Collaborate with Shelter Director to meet contractual obligations and program goals.
• Develop and implement operational policies, procedures, and reports with senior management.

Skills

Facilities management

Organizational skills

Regulatory compliance

Safety leadership

Vendor management

Multitasking

Communication

Education

OSHA Certification

Fire Safety Certification

Valid Driver License

Tools

Word processing

Spreadsheets

Databases

Job description

JOB SUMMARY: TheOperationsCoordinatorwillwork in cooperation,and directly in conjunction withtheShelterDirector;to coordinate and ensure the overall operational, safety, and maintenance ofthe shelterfacility.

Operations Coordinatoris responsible for, but not limited to:

Responsible for all Facilityand other assigned programsand/or areas

Provides the operational supervision of facility staff,other assigned programs staff, and overseesexternal vendors

Responsible for securing coverage for all shifts when needed.

CollaboratewithShelterDirector to ensure goals are met according to contractual obligations

Workwith senior management forinitial/renewal programmatic reports and/or proposals

Coordinates inventory procurement,controland expenditures procedures

Coordinate and ensure the implementation of all Occupational Safety and Health Administration

(OSHA), DHS, OTDA regulations and guidelines, including Universal Precautions Policies and Procedures

Identifyand ensure adequate andappropriate resourcesare assigned to program/projects to ensurethe program/project design is controlled, and goals are achieved

Provide On-Callcoverage-24/7for emergency andcrisis interventionregardingall aspects ofoperations-related systems

Developing operations goals andobjectives, and policies and procedures, and implementingchanges to existing standards, policies, and procedures

Designing and delegating preventative/scheduled operations activities

Managing the collection, presentation, and reporting of operations data

Maintaining, revising, and updating operations logs, records, and forms

Managefacilities inventory and material and supply needs, and oversee thepurchasing process

Overseeing the internal and external operations-related systems, tests, and inspections

Performing monthly walk-throughs to inspect operations at all facilities, including all majorbuilding systems

Maintain all recordsregardingcompliance with City and State regulations, including NYS section 491 regulations

Ensuring regulatory compliance and that all required licenses and certificates from the Fire
Department, Buildings Department, Department of Health, and all other pertinent city and stateagencies are current and valid

Coordinating and certifying the implementation of allcity, state, and federal building codes and industry standards, including Occupational Safety and Health Administration (OSHA) andUniversal Precautions Policies and Procedures

Recruiting, supervising, monitoring, and evaluatingstaffs;ensure theyhavesuccessfullyperformroutine daily, weekly, and periodic tasks

Establishing and implementing schedules and work assignments

Maintaining awareness ofnew trendsand developments in the fields of safety, residential management, maintenance, food service, and housekeeping, and incorporating new developments into the facilities as appropriate

Conducting, attending, andparticipatingin facility and professional group meetingsin order tomaintainand improve professional competence

Maintaining ongoing communication with social services concerning operational issues

Attend professional meetings, educational conferences, and in-service trainingsin order tomaintainand improve professional competence

Managing the collection, presentation, and reporting of dataregardingall activities related to safety and/or infractions.

Attend professional meetings, educational conferences, and in-service trainingsin order tomaintainand improve professional competence

Provide coverage for other areas as directed/needed

Attention to detail,organizedand efficient.

Maturity,integrityand sound judgment.

Qualifications:

3-7 years facilities management experience, preferably in a residential facility

Fire Safety Certificationis a Plus.

Occupational Safety and Health Administration (OSHA) Certification preferred

Valid Driver License, if authorized to drive agency vehicle

Knowledge of operating related equipment, tools, and materials used in the facility

Knowledge of city, state, and federal building codes and industry standards

Proficiencyin software applications, including word processing, spreadsheets, and databases

Commitment to the mission ofCare for The Homeless

Proven ability to work collaboratively well with diverse groups

Proven ability to handle multiple tasks effectively under pressure

Strong organizational skills, detail-oriented, and efficient

Maturity, integrity, and sound judgment

Physical Demands and Working Environment:

Regularly stand, sit, and walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell