Textbook Coordinator

BibliU Ltd.; Las Vegas (NV); Hybrid; USD 30,000 - 35,000; Part time

Job summary

BibliU Ltd. is seeking a Textbook Coordinator to support the campus store, ensuring timely access to required learning materials and responsive service to faculty.

You will help manage adoption information, inventory tasks, and communications with departments and publishers. Hybrid role at the College of Southern Nevada in Las Vegas, with 32 hours per week and a salary in the $30,000–$35,000 per annum range.

Qualifications

• Some experience in a retail, customer service, or administrative support role.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Ability to work collaboratively as part of a results-driven team embedded in the campus community.
• Comfortable using computers and standard software.

Responsibilities

• Assist in collecting and organizing textbook adoption information for order placement.
• Correspond with faculty members and publishers on routine book order questions and updates.
• Support day-to-day bookstore operations, including inventory tasks such as receiving, shelving, and preparing returns.
• Help coordinate with department chairs and faculty to collect, confirm, and track textbook adoptions each term.
• Monitor adoption submissions and flag upcoming or missed campus deadlines to the Textbook Manager, helping ensure Day 1 access to materials.
• Communicate with publishers and vendors to confirm order details, pricing, and delivery timelines.
• Assist with processing returns to vendors in line with established return policies and timelines.
• Serve as a frontline point of contact for textbook-related inquiries from faculty and students, escalating complex issues to the Textbook Manager as needed.
• Help build and maintain positive working relationships with academic staff.
• Maintain accurate records related to sales, costs, and inventory counts.
• Stay informed of basic compliance requirements and trends in campus retail.

Skills

Retail experience

Customer service

Communication skills

Organizational skills

Team collaboration

Computer skills

Tools

Office software

Job description

Position Title: Textbook Coordinator

Reports to: Store Manager

Location: College of Southern Nevada, Building B,6375 W Charleston Blvd,Las Vegas, Nevada (Hybrid),89146-1139

Contract type: Part-time, Permanent (32 hours per week)

Salary: $30.000 - $35.000per annum

About BibliU

BibliU is an award-winning education company that provides Day 1 access to affordable course materials, making learning more equitable and effective, in addition to providing campus store management. We partner with over 3,000 educational publishers, including Pearson, Oxford University Press, and Wiley, to offer a wide range of high-quality content to students. Our platform provides rich engagement data to academics and allows students to find information faster. We have disrupted the textbook industry by reducing the cost of education significantly and increasing publisher sales.

Founded in late-2015, we are a rapidly growing company transforming the way students and educators access and interact with learning materials. Our revenue has grown rapidly, with 90% CAGR in the last three years to $100m per year. We raised $21m in a Series B funding round led by Nesta Impact Investments, with participation from Guinness Asset Management, Stonehage Fleming, and Oxford Sciences Enterprises.

In late 2023, we acquired Texas Book Company (now ‘BibliU Campus’) in order to deliver a more complete solution of products and services to higher ed students, faculty and administrators across the US. Since the addition of BibliU Campus, our US organic growth has exploded and is now 90% of our business. We are very excited about our growth and are expanding the team to meet our new market potential!

We are a diverse and inclusive team of professionals who are passionate about education and technology. Our culture is fast-paced, innovative, and dynamic, and we are always looking for talented individuals to join our team. If you are looking for a challenging and rewarding career in edtech and campus store management, BibliU is the perfect place for you. Join us and help revolutionize the way students and educators access and interact with learning materials.

Position Overview

As a Textbook Coordinator, you will support the day-to-day operations of the textbook department within the campus store, working under the direction of the Textbook Manager. This role is key to ensuring students have timely access to required learning materials and that faculty receive responsive, high-quality service. You will help manage adoption collection, inventory tasks, and communications with academic departments and publishers.

What you will be doing

• Assist in collecting and organizing textbook adoption information for order placement.
• Correspond with faculty members and publishers on routine book order questions and updates.
• Support day-to-day bookstore operations, including inventory tasks such as receiving, shelving, and preparing returns.
• Help coordinate with department chairs and faculty to collect, confirm, and track textbook adoptions each term.
• Monitor adoption submissions and flag upcoming or missed campus deadlines to the Textbook Manager, helping ensure Day 1 access to materials.
• Communicate with publishers and vendors to confirm order details, pricing, and delivery timelines.
• Assist with processing returns to vendors in line with established return policies and timelines.
• Serve as a frontline point of contact for textbook-related inquiries from faculty and students, escalating complex issues to the Textbook Manager as needed.
• Help build and maintain positive working relationships with academic staff.
• Maintain accurate records related to sales, costs, and inventory counts.
• Stay informed of basic compliance requirements and trends in campus retail.

What we are looking for

Must have:

• Some experience in a retail, customer service, or administrative support role.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Ability to work collaboratively as part of a results-driven team embedded in the campus community.
• Comfortable using computers and standard software.

Good to have:

• 1+ years of retail or customer service experience.
• Previous textbook, bookstore, or campus store experience is a plus.

Benefits

Our benefits are all aimed at supporting a healthy work-life balance and cultivating a company culture where you can bring your whole, human self to work.

Here’s what we offer:

• Paid time off, wellness days and public holidays
• 401(k) plan
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Flexible Spending Account
• Company-wide bonus scheme

We strongly encourage candidates of all different backgrounds, experiences and identities to apply. Each new hire is an opportunity for us to bring in a different perspective and BibliU is committed to building an inclusive and supportive workplace where everyone can do rewarding work.