Tenant Coordinator/Leasing Analyst

CTO Realty Growth, Inc.; Daytona Beach (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

CTO Realty Growth, Inc. seeks a Tenant Coordinator/Leasing Analyst to support Investments and Asset Management for a multi-tenant retail portfolio.

You will assist with underwriting leases, prepare proposals, and manage lease administrative tasks from inception to occupancy. Based in the Daytona Beach corporate office, this role requires strong communication, detail orientation, and the ability to coordinate with legal, construction, and property management to maximize occupancy and financial

Qualifications

• Bachelor's degree in business, real estate, or related field.
• 3–5 years of experience in commercial real estate, brokerage, or lease administration.
• Strong communication and interpersonal skills with a customer focus.
• Ability to interpret complex legal and financial documents.
• Excellent organizational skills with multitasking ability.
• Proficiency with Microsoft Office and real estate software.
• Willingness to travel as required.

Responsibilities

• Assist with underwriting new leases and track activity across the portfolio.
• Prepare internal leasing proposals for senior management review.
• Communicate lease terms to tenants and internal stakeholders.
• Oversee lease administration and renewals in collaboration with legal and property management.
• Record and track critical dates (rent increases, expirations) in the lease management system.
• Generate occupancy reports, rent rolls, and financial summaries.
• Maintain property information sheets and vendor contacts.
• Abstract leases into Procore to track deliverables and key dates.
• Coordinate with Operations, Accounting, Marketing, and Leasing teams.

Skills

Communication

Analytical thinking

Detail-oriented

Multi-tasking

MS Office

Travel flexibility

Lease negotiation

Teamwork

Education

Bachelor’s degree in business administration or real estate

Tools

Procore

OneDrive

AVID

Microsoft Excel

Job description

POSITION: Tenant Coordinator/Leasing Analyst

DEPARTMENT: Investments/Asset Management

REPORTS TO: Vice President, Leasing & Investments

SUPERVISES: None

LOCATION: Daytona Beach corporate office

Job Description

CTO seeks a Tenant Coordinator/Leasing Analyst to join its Investments and Asset Management teams. The Tenant Coordinator/Leasing Analyst will be an integral part of CTO’s efforts to maximize occupancy and profitability of CTO’s portfolio of multi-tenant retail properties, from lease inception to tenant improvement work and occupancy. This position will also support the Asset Management team in tracking and managing a variety of day-to-day asset management matters.

Responsibilities:

• Leasing Analyst and Operations:
• Assist with underwriting new leases and tracking new lease activity across the portfolio.
• Prepare internal leasing proposal packages for CTO’s senior management for deal review and approval.
• Communicate terms and conditions of leases to tenants and internal stakeholders.
• Oversee the administration of lease agreements, ensuring compliance with terms and conditions, including collaboration with legal, construction and property management. Assist in facilitating lease renewals, amendments, and terminations as necessary.
• Ensure that lease terms, critical dates (rent increases, renewals, expirations), and conditions are accurately recorded and tracked in the company’s lease management system.
• Monitor and proactively act upon key dates for lease expirations, renewals, and other lease-related events and deadlines in order to maximize the financial performance of the company’s properties.
• Assist in the creation of lease abstracts, including key dates, lease expirations, monthly rent charges, and other obligations.
• Collaborate with internal teams to ensure all relevant internal CRM trackers and external marketing platforms are up-to-date and accurate.
• Prepare lease-related reports, including occupancy reports, rent rolls, and financial summaries.
• Maintain accurate and up-to-date lease files and databases, ensuring all documentation is properly stored, organized and accessible.
• Generate ad hoc reports for management as needed.
• Maintain “Property Information Sheets” on each property – required vendors, contacts, insurance, and other general information.
• Abstract lease documents into Procore to track deliverables and key dates.
• Track tenant activities and key dates from lease execution to opening. Specific attention to delivery requirements (COI, utility transfers, permitting process, etc.).
• Track tenant security and contractor deposits
• Maintain electronic drawing archive on One Drive and Procore.
• Liaise with Operations, Accounting, Marketing, and Leasing.
• Facilitate introductions and turnover of Tenants to Operations and Marketing as projects move through development processes.
• Track tenant delivery and rent commencement date agreements.
• Track all tenant certificates of insurance and ensure current certificates are on file evidencing both property and liability coverage as required by each lease.
• Track all service contracts held directly by tenants (e.g., HVAC and other tenant maintained services) to ensure required services remain current and in compliance with lease obligations.

Accounting:

• Process invoices to AVID for Landlord Work or CapEx projects.
• Manage accounting forms required for invoice processing (new vendor, wire, payment request, manual check requests).
• Follow up with accounting on past dues.
• Create and manage cost tracker for project budgets.
• Submit and oversee the payment process for Tenant Allowances.
• Coordinate with AP on completed projects charged to the appropriate code in the Company’s accounting system.
• Request and maintain Job Codes for Landlord and CapEx work; coordinate with Asset Manager

Qualifications:

• Bachelor’s degree in business administration, real estate, or a related field (preferred).
• 3-5 years of experience in commercial real estate, brokerage, property management, or lease administration.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Strong analytical skills with the ability to interpret complex legal and financial documents.
• Detail-oriented and organized, capable of managing multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and real estate software applications.
• Willingness to travel as required.
• Strong prospecting and lease negotiation skills.
• Strong verbal and written communication skills, including a high standard of professionalism and responsiveness with both internal and external stakeholders.
• Ability to work independently and as part of a team with exceptional organizational skills and a strong proficiency in multi-tasking and meeting deadlines in a demanding, fast-paced work environment.
• Willingness and ability to think critically real-time, demonstrate good judgement and problem-solving skills in high pressure situations.
• Willingness and ability to accept feedback with a growth-oriented mindset.
• Possessing a strong work ethic, integrity, honesty, and drive.
• This position is primarily in-office at the company’s Winter Park or Daytona Beach corporate office, and will occasionally involve on-site visits to properties.
• Full-time, typically during normal business hours, with occasional after-hours or non-business day work depending on project deadlines and portfolio needs.