Tenant Construction Manager / Tenant Coordinator

Triumph-HR; Boston (MA); Hybrid; USD 115,000 - 125,000; Full time

Job summary

The Wilder Companies seeks a Tenant Construction Manager / Tenant Coordinator to lead tenant-related construction activities from lease negotiations through opening and close-out. This role coordinates landlord and tenant work across retail developments, interfacing with leasing, development, and property management teams.

The ideal candidate has 5+ years in commercial retail construction, tenant coordination, budgeting, scheduling, and contract administration, with strong ability to read design

Qualifications

• This role requires a minimum of 5 years in commercial retail construction or tenant coordination.
• Experience managing design, permitting, scheduling, budgeting, and project close-out.
• Ability to interpret architectural, structural, civil, mechanical, electrical, and fire protection drawings.
• Strong project management, communication, budgeting, and organizational skills.
• Experience reviewing leases, work letters, tenant design criteria, signage criteria, and construction rules.

Responsibilities

• Lease Administration & Deal Support: evaluate landlord/tenant construction obligations, review LO letters and schedules.
• Landlord Construction Management: coordinate planning, budgeting, permitting, scheduling, and construction activities.
• Tenant Coordination: serve as primary contact for tenants, architects, engineers, and contractors.
• Construction Administration: verify permits, insurance, and project documentation; coordinate site access.
• Financial Administration: track tenant improvement expenditures and reimbursements.
• Reporting & Documentation: maintain project milestones, permits, schedules, and close-out docs.
• Project Close-Out: ensure all obligations are satisfied and collect occupancy docs.

Skills

Project management

Budgeting

Scheduling

Communication

Organizational skills

Education

Bachelor's degree in Construction Management, Architecture, Engineering, Building Technology, Real Estate Development, or related field

Tools

Bluebeam Revu

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Project

Construction scheduling software

Project budgeting

Plan review

Contract administration

RFI management

Change order management

Job description

Tenant Construction Manager / Tenant Coordinator

Company: The Wilder Companies
Location: Hybrid (Travel to Project Sites Required)
Job Type: Full-Time | Salary: $115K-125K based on experience

Position Summary

The Tenant Construction Manager / Tenant Coordinator (TCM) is a key member of the Wilder Development Department, reporting directly to the Executive Vice President of Development. This role serves as the primary point of contact for tenant-related construction activities, coordinating both Landlord Work and Tenant Work from lease negotiation through tenant opening and project close-out. The ideal candidate has strong experience in commercial retail construction, tenant coordination, project management, permitting, budgeting, scheduling, and contract administration.

Key Responsibilities

Lease Administration & Deal Support

• Partner with the Leasing team during LOI and lease negotiations to evaluate landlord and tenant construction obligations.
• Review and assist with Letters of Delivery (LODs), work letters, construction exhibits, schedules, and delivery matrices.
• Review lease provisions related to construction, tenant allowances, signage, landlord obligations, and project delivery.
• Establish realistic construction schedules and milestones.
• Review utility capacities, storefront configurations, loading requirements, and site-specific project needs.

Landlord Construction Management

• Coordinate planning, budgeting, permitting, scheduling, and construction activities for landlord work.
• Collaborate with architects, engineers, contractors, and property management teams.
• Monitor project schedules and budgets.
• Participate in preconstruction planning, scope development, value engineering, contractor coordination, and scheduling.
• Track RFIs, submittals, change orders, pay applications, and project schedules.
• Identify project risks and recommend solutions.
• Conduct site inspections and attend construction meetings.
• Coordinate landlord turnover and project close-out activities.

Tenant Coordination

• Serve as the primary point of contact for tenants, architects, engineers, consultants, and contractors.
• Provide tenants with construction guidelines, design criteria, shell drawings, utility information, and construction standards.
• Develop and maintain project schedules from design through tenant opening.
• Review tenant improvement plans and signage packages for compliance with lease requirements and design standards.
• Monitor critical milestones including plan submissions, permits, construction progress, and store openings.
• Partner with Property Management, Leasing, and Development teams to resolve project issues.

Construction Administration

• Administer landlord construction rules and tenant design criteria.
• Conduct preconstruction meetings.
• Verify permits, insurance certificates, contractor documentation, security deposits, schedules, and required project documentation.
• Coordinate site access and construction logistics.
• Monitor compliance throughout construction.

Financial Administration

• Review tenant improvement allowance reimbursement requests.
• Verify supporting documentation for reimbursement.
• Coordinate tenant allowance approvals with executive leadership.
• Track project expenditures and financial obligations.

Reporting & Documentation

• Maintain tenant coordination tracking including project milestones, permit status, schedules, project risks, and anticipated opening dates.
• Prepare regular project status reports.
• Maintain organized project documentation including drawings, permits, correspondence, meeting minutes, change orders, schedules, and close-out documents.
• Communicate schedule changes, delays, and budget concerns to stakeholders.

Project Close-Out

• Confirm completion of all tenant close-out requirements.
• Coordinate contractor security deposit releases.
• Collect Certificates of Occupancy, warranties, as-built drawings, lien waivers, equipment manuals, maintenance information, and other close-out documentation.
• Complete final punch lists and turnover documentation.
• Ensure landlord and tenant obligations are satisfied prior to project completion.

Qualifications

Required

• Minimum of 5 years of experience in commercial retail construction, tenant coordination, construction management, owner's representation, development, or project management.
• Construction field experience.
• Experience managing design, permitting, scheduling, budgeting, construction, and project close-out.
• Strong knowledge of commercial retail construction and tenant improvement projects.
• Ability to interpret architectural, structural, civil, mechanical, electrical, plumbing, and fire protection drawings.
• Knowledge of building permitting, construction processes, tenant allowances, and landlord/tenant responsibilities.
• Experience reviewing leases, work letters, tenant design criteria, signage criteria, and construction rules.
• Strong project management, communication, budgeting, and organizational skills.
• Ability to manage multiple projects simultaneously.

Preferred

• Retail shopping center or mixed-use development experience.
• Landlord-side project delivery experience.
• Experience reviewing tenant improvement plans and sign packages.
• Knowledge of commercial leasing and lease administration.
• Understanding of MEP systems, utilities, fire protection, and life safety systems.
• Bachelor's degree in Construction Management, Architecture, Engineering, Building Technology, Real Estate Development, or a related field (or equivalent experience).

Preferred Software & Technical Skills

• Bluebeam Revu (or similar)
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Project (preferred)
• Construction Scheduling Software
• Project Budgeting
• Plan Review
• Contract Administration
• Construction Documentation
• RFI Management
• Change Order Management

Why Join Wilder Companies?

• Join a well-established commercial real estate owner and developer.
• Work on high-profile retail shopping center developments.
• Collaborate with leasing, development, property management, and construction teams.
• Lead projects from lease execution through grand opening.
• Opportunity to make a significant impact on retail development projects.