Temporary TIE HR Administrative Associate (UTemps)

The University of Texas at Austin; Austin (TX); On-site; USD 34,000 - 49,000; Full time

Job summary

The University of Texas at Austin is seeking a Temporary TIE HR Administrative Associate (UTemps) to support the employee lifecycle from recruitment through onboarding and offboarding. You will serve as an administrative and customer-service resource for hiring managers, candidates, employees, HR staff, and University partners, primarily at the West Pickle Research Campus.

Responsibilities include handling candidate communications, scheduling, onboarding through offer letters, and coordination

Qualifications

• High school graduation or equivalent with 1+ years in administrative, HR, recruiting coordination, or related work.
• Experience coordinating multiple projects, schedules, and competing priorities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and strong written/verbal communication.
• Ability to handle confidential information with discretion and exercise sound judgment.
• Must qualify as a U.S. Person as defined in 22 CFR 120.

Responsibilities

• Submit requests for HR activities (hiring, separations, interviews, recruitment) and track those activities; assist with candidate communications, interview logistics, onboarding, and documentation.
• Assist with onboarding for students, affiliates, contractors, and temporary workers; coordinate separations and respond to inquiries via HR intake channels; help improve HR processes and support events.
• Support occasional travel to West Pickle Research Campus or other UT locations as needed and coordinate access and equipment for new hires.

Skills

Communication

Organization

Customer Service

MS Office

Education

High School Diploma

Bachelor's degree in HR or related field

Tools

Workday

Visio

Smartsheet

Job description

Job Posting Title:

Temporary TIE HR Administrative Associate (UTemps)

Hiring Department:

UTemp Pool

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until Feb 12, 2027

Location:

PICKLE RESEARCH CAMPUS

Job Details:

General Notes

This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. Please do not call or email regarding this posting. The anticipated end date for this assignment is February 12, 2027. Reliable transportation to travel to other locations as needed. Due to the nature of the work, you must qualify as a U.S. Person as defined in 22 CFR * 120.

Purpose

This role supports the employee lifecycle from recruitment through onboarding, employee support, and offboarding. It serves as an administrative and customer-service resource for hiring managers, candidates, employees, HR staff, and University partners.

Responsibilities

• Submitting requests for and tracking HR activities including hiring, separations, interviews, and recruitment; assisting with candidate communications, interview schedules, itineraries, and materials; maintaining hiring documentation and compliance records; and supporting new-hire onboarding through offer-letter preparation, employee communications, and coordination of access and equipment.
• The role also manages onboarding for students, affiliates, contractors, temporary workers, and guests; coordinates separations; responds to employee, manager, and candidate inquiries through shared HR intake channels with guidance from TIE-HR team members; may prepare reports and update the organizational chart; helps improve HR processes, support events, and provide administrative backup as needed.
• The primary location will be West Pickle Research Campus with the possibility of needing some backup support at Pickle Research Campus (MER building) or our Southwest Austin location on Montopolis. Reliable transportation to travel to other locations as needed.

Required Qualifications

• High school graduation or equivalent. One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience.
• Experience coordinating multiple projects, schedules, and competing priorities simultaneously.
• Experience delivering customer service and support. Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately.
• Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines.
• Due to the nature of the work, you must qualify as a U.S. Person as defined in 22 CFR * 120.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, Communications, Higher Education Administration, or a related field.
• Two or more years of experience supporting recruitment, candidate management, interview coordination, staffing, or other human resources functions.
• Experience working in the semiconductor industry or supporting technical and research-focused organizations.
• Experience using Workday or a similar Human Resource Information System (HRIS).
• Experience using Visio, Smartsheet, or similar tools for process documentation, project tracking, and workflow management.
• Experience working in higher education, research institutions, government agencies, or other public-sector organizations.
• Knowledge of University of Texas policies, procedures, and administrative systems.
• Ability to travel to and work at multiple local locations as needed; access to reliable transportation is preferred.

Hourly Rate

$30

Working Conditions

• Business casual attire
• Standard office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation

Work Shift

• 8 or 8:30 am to 5: 00 p.m.
• M-F

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.