Temporary Theater Events Coordinator

Savannah College of Art and Design; Savannah (GA); On-site; USD 42,000 - 54,000; Part time

Job summary

SCAD Savannah seeks a temporary theater events coordinator to support Trustees Theater and Lucas Theatre for the Arts. You will help manage daily operations, calendars, rentals, and meeting coordination for the executive director and staff.

Additional duties include coordinating travel for SCAD Savannah Film Festival and aTVFest, assisting the box office when needed, and managing event-related logistics such as tech, concessions, and catering.

Qualifications

• Bachelor’s degree in communications, film, or a related discipline.
• Proficiency in Microsoft Word, Excel, and social media platforms.
• Ability to work nights and weekends.
• Experience in the festival industry preferred.

Responsibilities

• Assist the executive director with the daily operations of SCAD theaters and festivals
• Manage calendars for both theaters
• Manage rental and in-house requests
• Coordinate all meeting requests for the executive director and staff, including weekly staff meetings
• Coordinate event-related requests, such as tech, concessions, linens, and catering, with theater leadership
• Occasionally assist the box office manager with shift coverage
• Manage events throughout the week and during festivals
• Co-manage all travel coordination for the SCAD Savannah Film Festival and aTVFest; oversee the preparation of the festival look book for both festivals; and oversee correspondence with industry reps as directed
• Manage travel documents and itineraries

Skills

Ability to work independently

Ability to supervise student teams

Education

Bachelor’s degree in communications, film, or related discipline

Tools

Microsoft Word

Excel

Social media platforms

Job description

As a temporary theater events coordinator, you’ll assist staff in managing events at Trustees Theater and Lucas Theatre for the Arts, SCAD Savannah’s premier venues for performances, screenings, and talks. Trustees Theater, located on Broughton Street., is a state-of-the-art historic landmark dating back to Hollywood’s golden age. Lucas Theatre for the Arts is an architectural marvel nestled around the corner from its counterpart in downtown Savannah.

To support the theater team, you’ll:

• Assist the executive director with the daily operations of SCAD theaters and festivals
• Manage calendars for both theaters
• Manage rental and in-house requests
• Coordinate all meeting requests for the executive director and staff, including weekly staff meetings
• Coordinate event-related requests, such as tech, concessions, linens, and catering, with theater leadership

As part of this team, you’ll;

• Occasionally assist the box office manager with shift coverage
• Manage events throughout the week and during festivals
• Co-manage all travel coordination for the SCAD Savannah Film Festival and aTVFest; oversee the preparation of the festival look book for both festivals; and oversee correspondence with industry reps as directed
• Manage travel documents and itineraries

Candidates should ideally demonstrate:

• An ability to work independently
• An ability to supervise student teams

Minimum qualifications:

• Bachelor’s degree in communications, film, or a related discipline
• Proficiency in Microsoft Word, Excel, and social media platforms
• Ability to work nights and weekends

Preferred qualifications:

• Experience in the festival industry
• Experience booking travel using the SAP Concur Travel System

Certificates, licenses, and registrations:

• Valid driver’s license

Travel required:

• 10–20%

Work hours:

The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

ADA tag:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.