Temporary Retail Operations Coordinator

Squishable; New York, Washington (NY, District of Columbia); On-site; USD 37,000 - 41,000; Part time

Benefits offered by this job

Generous Employee Discount

Employee Assistance Program (EAP)

Job summary

Squishable.com, Inc. is seeking a Temporary Retail Operations Coordinator to provide administrative and operational support to the retail team, reporting to the Director of Retail and collaborating with Regional Managers, Store Managers, and internal departments to keep day-to-day operations running smoothly.

Responsibilities include coordinating store requests, maintaining records, assisting with openings/relocations/remodels, updating procedures, and supporting procurement, budgets and vendor

Qualifications

• 1–2 years of experience in retail operations, administrative support, office coordination, or a related field.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Excel, Google Workspace, and general office software.
• Ability to work independently in a fully remote environment while collaborating with multiple departments.

Responsibilities

• Providing day-to-day administrative and operational support to the Director of Retail, Regional Managers, and retail store teams.
• Coordinating store requests, tracking outstanding issues, and following up with internal departments and external vendors to ensure timely resolution.
• Assisting with new store openings, relocations, remodels, and closures through remote coordination of supplies, fixtures, equipment, and project timelines.
• Maintaining and updating retail operational documents, procedures, store communications, calendars, and the Store Operations Manual.
• Supporting facilities and maintenance requests by communicating with vendors, scheduling services, and tracking completion.
• Preparing and maintaining operational reports, spreadsheets, trackers, and other administrative records.
• Assisting with purchase orders, invoices, expense tracking, and vendor documentation.
• Coordinating with Inventory Planning, Warehousing, Finance, IT, and other departments to support store operations and resolve routine issues.
• Communicating operational updates, reminders, and procedural changes to retail store teams.
• Providing administrative support for special projects and other retail initiatives as assigned.

Skills

Organizational skills

Communication

Retail experience

Attention to detail

Independent work

Tools

Microsoft Excel

Google Workspace

NetSuite

Job description

Squishable is a close-knit team of designers, artists, pop-culture fanatics, and lovers of all things adorable. Together we create the cutest, cuddliest (and sometimes downright unusual) plush and lifestyle products in the world. With the millions-strong Squishable fan community cheering us on (and a lot of cupcakes, coffee, and karaoke) we make people say “awww.” Our offices are in a sunny loft in NYC's Flatiron District and in downtown Washington, DC.

Job Summary

The Temporary Retail Operations Coordinator provides administrative and operational support to Squishable's retail team, helping ensure stores have the information, resources, and assistance needed to operate efficiently. This role reports to the Director of Retail and works closely with Regional Managers, Store Managers, and internal departments to coordinate day-to-day operational activities, maintain accurate records, and support retail projects and initiatives.

Responsibilities

• Providing day-to-day administrative and operational support to the Director of Retail, Regional Managers, and retail store teams
• Coordinating store requests, tracking outstanding issues, and following up with internal departments and external vendors to ensure timely resolution
• Assisting with new store openings, relocations, remodels, and closures through remote coordination of supplies, fixtures, equipment, and project timelines
• Maintaining and updating retail operational documents, procedures, store communications, calendars, and the Store Operations Manual
• Supporting facilities and maintenance requests by communicating with vendors, scheduling services, and tracking completion
• Preparing and maintaining operational reports, spreadsheets, trackers, and other administrative records
• Assisting with purchase orders, invoices, expense tracking, and vendor documentation
• Coordinating with Inventory Planning, Warehousing, Finance, IT, and other departments to support store operations and resolve routine issues
• Communicating operational updates, reminders, and procedural changes to retail store teams
• Providing administrative support for special projects and other retail initiatives as assigned

Qualifications

• 1–2 years of experience in retail operations, administrative support, office coordination, or a related field required
• Previous experience working in a retail environment or supporting multiple retail locations is a plus
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Excel, Google Workspace, and general office software
• Ability to maintain accurate records, organize information, and follow established processes
• Strong problem-solving skills and a proactive, team-oriented approach
• Ability to work independently in a fully remote environment while collaborating with multiple departments
• Experience with NetSuite or other retail management systems is a plus
• Pay Rate: $27-$30 per hour, depending on experience
• Employment Type: Temporary, hourly, non-exempt
• Work Location: Candidates must be based in either our New York City or Washington, DC corporate office
• Travel Requirements: None
• Assignment Duration: Temporary assignment, through early to mid-January
• Generous Employee Discount
• Employee Assistance Program (EAP)

Squishable.com, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and prohibit discrimination and harassment based on race, color, religion, creed, national origin, ancestry, citizenship or immigration status, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender, gender identity or expression, age, disability, medical condition, genetic information, marital or familial status, military or veteran status, reproductive health decisions, or any other characteristic protected by applicable federal, state, or local law.

Squishable.com, Inc. also provides reasonable accommodations to qualified applicants and employees with disabilities, for sincerely held religious beliefs and practices, and as otherwise required by applicable law. Applicants who require a reasonable accommodation during the application or hiring process may contact Squishable for assistance.

Squishable.com, Inc. prohibits retaliation against any applicant or employee for exercising rights protected under applicable equal employment opportunity laws.

Squishable.com, Inc. will consider qualified applicants with criminal histories in accordance with applicable federal, state, and local law, including applicable Fair Chance laws.