Temporary Provider Care Representative

Children's Council of San Francisco; San Francisco (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

Children's Council of SF seeks a Temporary Provider Care Representative to support the Payment Team by handling calls and requests from providers and families with compassion and clear communication.

The role requires in-person work five days per week, Monday–Friday, with bilingual English/Spanish preferred. You will document activities in the CC4 system and strive to deliver exceptional service.

Qualifications

• High school diploma or equivalent.
• Excellent interpersonal and communication skills.
• Warm and friendly demeanor, can-do attitude.
• Use listening skills to support effective telephone communication.
• Ability to de-escalate and cope with angry or upset providers.
• Ability to multi-task and work independently.
• Bilingual English/Spanish preferred.

Responsibilities

• Provide telephone, in-person, and electronic support for providers and families requiring assistance with payment status and inquiries.
• Use effective listening and de-escalation skills to respond to client inquiries and resolve issues.
• Maintain fluency in payment policy and procedure to provide the best client service experience.
• Research client inquiries utilizing Teams chat and other tools to communicate with the payment team or manager; follow up with providers with appropriate resolutions.
• Collect information about problems or customer complaints and elevate disputes as necessary.
• Document all services, complaints, and discrepancies in CC4 system for tracking purposes.
• Attend and participate in meetings relating to service delivery and staff development.
• Track data around call volume and inquiries; seek solutions for streamlining services.
• Conduct administrative duties to support payment and family benefits teams.

Skills

Interpersonal skills

Communication skills

Bilingual English/Spanish

De-escalation

Listening

Education

High school diploma or equivalent

Job description

For more than 50 years, Children’s Councilhas been the heart of childcare and early education in San Francisco, advancing the belief that high-quality childcare can transform lives and communities.Our more than 150 team members help families navigate their childcare and preschool options and secure financial assistance to pay for it. We provide home-based childcare businesses with the training and resources to succeed. Through a wide range of free programs and workshops, we support parents and caregivers as they build child development skills. As the city’s second-largest nonprofit contractor, with an annual budget of over $240 million, we are amajor stakeholder in the childcare system. We educate the public and advocate for increased investment in early education at the local and state level.If you are a childcare champion, we want you on our team.

Job Title:

Temporary Provider Care Representative

Department:

Child Care Family Services Department

Reports To:

Child Care Payments Manager

FLSA Status:

Temporary Full-Time (37.5 hours/week), Non-Exempt

Compensation:

$30.00/hour

Assignment:

1–3 months, with possible extension

Position Summary

The Payment Team handles over 4.9k claims monthly for more than 3000 families in San Francisco and beyond. The Provider Care Representative will play a critical role in supporting the Payment Team by managing calls and addressing requests from both providers and families, utilizing excellent listening skills, the ability to de-escalate situations, and responding with a compassionate, community-oriented approach to support providers in resolving their issues. Our commitment is to deliver an exceptional customer service experience to both providers and families alike.

• Due to the nature of this position, it requires work in-person at the Children’s Council building five days per week, Monday-Friday.
• Bi-lingual fluency in English and Spanish is preferred**

Responsibilities

• Provide telephone, in-person, and electronic support (email, Teams, and Zendesk) for providers and families requiring assistance with payment status and inquiries
• Use effective, active listening and de-escalation skills to respond to client inquiries and resolve issues as appropriate; able to connect with clients through shared experiences
• Maintain fluency in payment policy and procedure to provide the best client service experience
• Research client inquiries utilizing Teams chat and other tools to communicate with the payment team or manager; follow up with providers with appropriate resolutions
• Collect information about problems or customer complaints and elevate disputes to the appropriate manager for resolution as necessary
• Document all services, complaints, and discrepancies in CC4 system for tracking purposes
• Attend and proactively participate in meetings relating to service delivery and staff professional development
• Track data around call volume, types of inquiries, etc.; and seek innovative solutions with manager(s) for streamlining services
• Conduct administrative duties that support the payment and family benefits teams such as receiving and scanning attendance records, mailings, etc.
• Other related duties as assigned

Qualifications

• High school diploma or equivalent.
• Possess excellent interpersonal and communication skills.
• Possess a warm and friendly demeanor, can-do attitude, and willingness to help others.
• Use listening skills to support effective telephone communication.
• Ability to de-escalate and cope with angry or upset providers.
• Ability to work independently and/or with a team.
• Excellent organizational skills; ability to multi-task with ease.
• Strong administrative skills and the ability to work with a diverse group of individuals and community-based organizations.
• Ability to adhere to priorities and meet multiple deadlines.
• Bilingual English/Spanish Preferred*

BACKGROUND CHECK

All offers of employment are contingent upon successfully completing this process.

Children's Council of SF is committed to building a staff that is rich with cultural, social and experiential diversity. Candidates who want to join us on this journey and who can uniquely contribute to that goal are encouraged to apply.

Equal Opportunity & Equity Statement

Children’s Council is an equal opportunity employer that values diversity as central to our work serving the San Francisco community. We comply with all applicable state and local laws governing nondiscrimination in employment. Our practices are in alignment with our commitment to workplace equity, diversity, and inclusion. We foster a work environment where our current and future staff feel welcomed without regard to race, color, religion, gender identity, national origin, sex, age, disability or sexual orientation.