Temporary Project Administrator Assistant

Software Engineering Institute | Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 40,000 - 48,000; Full time

Job summary

The Software Engineering Institute (SEI) at Carnegie Mellon University seeks a Temporary Project Administrator Assistant to support the Program Development Team for six months. You will coordinate monthly PM functions across SEI engagements with government customers and internal projects, drafting reports and presentations while maintaining project schedules.

You will work with project leads to prepare documents, track budgets, and attend routine updates.

Qualifications

• Strong teamwork and collaboration abilities.
• Excellent customer service orientation and attention to detail.
• Strong written and oral communication skills.
• Ability to manage multiple tasks and shifting priorities.
• Willingness to learn and adapt to new processes.

Responsibilities

• Provide project management support for multiple engagements.
• Draft PowerPoint presentations for monthly reviews.
• Collaborate with project leads on process documents and repositories.
• Draft monthly activity reports for SSD Project Leads.
• Track and maintain project schedules and budgets.
• Coordinate meetings and TIMs, and communicate with CMU resources.
• Record and distribute meeting notes and support project close activities.

Skills

Teamwork

Customer service

Communication

Detail oriented

Time management

Job description

About the role

Do you enjoy working as part of a team that is developing cutting edge capability? Do you strive to understand user needs and research options to procure tools that meet those needs? Are you able to juggle multiple activities/tasks during a day? Do you take pride in being thorough?

If the answer is yes, you will make an excellent addition to our team! We’re looking for a Temporary Project Administrator Assistant to join our Program Development Team for 6 months to assist in coordinating the monthly Project Management functions of multiple SEI engagements with Government customers as well as internal projects.

What you’ll do

Provide Project Management support to include:

• Assist with drafting PowerPoint presentations
• Collaborate with SSD Project Leads on process documents and document repository
• Assist SSD Project Leads with drafting monthly activity reports
• Assist with tracking and maintaining project schedules
• Assist in budget tracking
• Assist with scheduling coordination meetings & technical interchange meetings (TIMs)
• Coordinate and communicate with CMU resources who are part of the project team
  Record and distribute meeting notes
  Attend routine project update meetings and maintain numerous project wiki’s. Assist with bringing each project to its planned close

Who you are

• Ability to exercise sound judgment, maintain composure, and deliver results in a dynamic, deadline driven environment.
• Must have strong customer service orientation and be detail orientated.
• Strong written and oral communication skills.
• Strong work ethic and a desire to learn
• The ability to edit and rewrite content from one source to another
• Ability to handle multiple tasks, respond to shifting priorities, and pay careful attention to details.
• Ability to work in a team environment with technical experts, project managers, and administrative assistants
• Have the ability to deliver high-quality work and care about the impact.

Requirements

• You must be able to report to our office in Pittsburgh 8hr/day, 5 days a week
• Experience working in a team environment.
• Willingness to travel to various locations to support the SEI’s overall mission. This includes within the SEI and CMU community.
• You will be subject to a background check and must be eligible to work in the United States without Visa sponsorship
• Familiarity with modern project management environments and tools such as issue trackers, ability to add and track actions through these tools, wikis, etc

Who we are :

The SEI helps advance software engineering principles and practices and serves as a national resource in software engineering, computer security, and process improvement. The SEI works closely with defense and government organizations, industry, and academia to continually improve software-intensive systems. Its core purpose is to help organizations improve software engineering capabilities and develop or acquire the right software, defect‑free, within budget and on time, every time.

Our benefits :

Our benefits philosophy encompasses three driving priorities: choice, control and well-being. Through Carnegie Mellon University, SEI offers a wide range of competitive employee benefits to help you live well, including comprehensive health insurance, tuition benefits, and a generous PTO and retirement savings policy to name a few.

To learn more, visit these resources :

• Why Carnegie Mellon — to learn more about becoming part of an institution inspiring innovations that change the world.
• Benefits at a Glance — to get a listing of all employee benefits.
• Staff Member Benefits — to get detailed information about benefits for employees who are not faculty.

Why work here :

• Work with cutting edge technologies and experts to solve tough problems for the government and the nation.
• Get 8% monthly contribution for your retirement, without having to make a contribution yourself.
• Get tuition benefits to CMU for you and your dependent children.
• Enjoy a healthy work/life balance with a flexible work arrangement.
• Get access to university resources including campus fitness facilities, mindfulness programs, child care, free transportation on the Port Authority Transit System, etc.
• Enjoy annual professional development opportunities to attend conferences and training or obtain a certification.

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Read our Statement of Assurance to learn more.

Location

Pittsburgh, PA

Job Function

Program, Project and Operations Management

Position Type

Staff – Fixed Term (Fixed Term)

Full time/Part time

Full time

Pay Basis

Salary

More Information:

• Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
• Click here to view a listing of employee benefits
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
• Statement of Assurance