Temporary Partnerships Coordinator, Chicago Quantum Exchange

University of Chicago; Chicago (IL); On-site; USD 41,000 - 48,000; Part time

Job summary

The University of Chicago’s PME CQE Industry Partnerships seeks a Temporary Partnerships Coordinator to support the CQE Partnerships Program. You will assist with on-site logistics for company visits, greet and guide visitors, and assist with planning and events.

The role involves CRM updates, prospect research, and coordinating with CQE researchers to align interests with prospective partners. Work closely with a small team, interact with high-level visitors, and help manage documentation and

Qualifications

• Proven ability to manage data in CRM systems.
• Experience coordinating meetings, site visits, or events is a plus.
• Excellent communication and organizational skills.

Responsibilities

• Provide on-site logistical support for visits to Chicago.
• Greet visitors, guide them between meetings, and handle logistics (food, room reservations, AV).
• Update partner information in the CRM and generate reports for consistency.

Skills

CRM proficiency

Education

Undergraduate coursework in science/engineering

Job description

Department

PME CQE Industry Partnerships

About the Department

The Pritzker School of Molecular Engineering (UChicago PME) is the first school in the nation dedicated to molecular engineering, and integrates science and engineering to address global challenges from the molecular level up. UChicago PME's rigorous academic and research programs are enhanced through the University of Chicago's unique partnership with Argonne and Fermi National Laboratories, and the broad excellence of scholarship and education on campus. In the next phase of growth as a School, PME will continue to expand its team of world‑class faculty researchers and empower students from diverse backgrounds to collaborate with faculty in cutting‑edge facilities. PME aims to bring solutions for urgent societal problems to the forefront, while training the next generation of scientific leaders and entrepreneurs.

Job Information

Job Summary:
The Temporary Partnerships Coordinator role supports the CQE's Partnerships Program activities and reports to the Assistant Director of Industry Partnerships / Interim Director of Partnerships.

Responsibilities

• Provide on‑site logistical support for company and/or delegation visits to Chicago.
• Greet visitors at on‑campus meeting locations and guiding them from meeting to meeting, as needed.
• Support meeting planning, including food orders, building security, room reservations, and AV coordination.
• Attend planning meetings with visitors to understand the participants' objectives and areas of technical interest.
• Support CQE partners at flagship events, like the annual Chicago Quantum Summit, the Quantum Recruiting Forum, and Midwest Quantum Week.
• Update partner information in CRM, such as new partners, new contacts, updates, pull reports as needed to verify for consistency across categorizations, and ensure all relevant information is completed.
• Make relevant CRM updates related to new CQE partnership category deployment.
• Regularly send new partners contact information to Communications team to add to relevant distribution lists.
• Research vetted prospective partners and recommend next steps.
• Document interactions with prospects in the CRM for future reference.
• Support prospect introductory meetings by helping to identify CQE researchers aligned with prospects' areas of interest.
• Other background research as needed related to relevant industry, international, academic, nonprofit, or government entities interested in engaging with the CQE.

Additional Responsibilities

Education, Experience or Certifications:

• Undergraduate coursework in science, technology, engineering, or related field preferred.

• Coordinating logistics for meetings, site visits, and events, including preparing agendas and tracking follow-up action items.
• Interacting with high‑level visitors and faculty.
• Working collaboratively within a small team.

Technical Knowledge or Skills:

• Proficient with CRM or other data management tools.

Required Documents

• Resume/CV
• Cover Letter

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Job Family

Temporary Staff

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Frequency

Hourly

Pay Rate Type

Hourly

FLSA Status

Non-Exempt

Pay Range

$30.00 - $35.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.