Temporary Orientation Coordinator

65 Insperity Support Services, L.P.; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Insperity provides the most comprehensive suite of scalable HR solutions and values diversity, inclusivity, and belonging. The Orientation team supports client onboarding and benefits setup for new hires, coordinating packets, paperwork, and communications.

As an Administrative Support role, you will interact with clients by phone, fax and email, ensure timely delivery of materials, and help maintain compliance with internal controls and records. A strong attention to detail is essential.

Qualifications

• High School diploma required.
• Bachelor’s degree preferred.
• 2 – 4 years experience in an administrative support role or job related field with an emphasis on project/multi-tasking required.
• This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbent will follow any other instructions, and perform any other related duties, as may be required by the supervisor.

Responsibilities

• Communicates with clients by phone, fax and/or email to confirm orientation meeting and provide details of necessary documentation and employee participation.
• Coordinates ordering of new hire booklets that reflect the appropriate benefit plan and other regional requirements while meeting time deadlines.
• Coordinates the preparation of key orientation deliverables: On-Site Supervisor packet, new hire paperwork, benefits information, etc., to meet shipping and delivery deadlines.
• Provides backup support to the Orientation Specialist in processing of client file.
• Exercises high attention to detail and methodology for confirming accuracy in all tasks.
• Generates reports as requested.

Skills

Communication

Multitasking

Attention to detail

Documentation

Education

High School diploma

Bachelor’s degree

Job description

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide. Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen. We’ve earned recognition time and again as a top place to work—named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community. Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training. Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

ESSENTIAL FUNCTIONS General Orientation Team Support

• Communicates with clients/team members in an effective, professional, timely manner to enable a positive customer service experience in a team environment.
• Coordinates ordering of new hire booklets that reflect the appropriate benefit plan and other regional requirements while meeting time deadlines.
• Coordinates the preparation of key orientation deliverables to include the following: On-Site Supervisor packet, new hire paperwork, benefits information, etc., to meet shipping and delivery deadlines.
• Communicates directly with clients via phone, fax and/or email, to confirm orientation meeting and provide details of necessary documentation and employee participation to ensure a successful transition.
• Coordinates with Sales Administration to ensure the timely receipt of approved client documents required for preparation of orientation packets and client pre‑meeting.
• Provides backup support to the Orientation Specialist in processing of client file.
• Exercises high attention to detail and methodology for confirming accuracy in all tasks.
• Generates reports as requested.

Administrative Support

• Accurately packages multi-location orientation packets for distribution via various carriers to meet client orientation meeting delivery deadlines.
• Prepares Word documents for On-Site Supervisor packet and payroll client file, personalized for each client.
• Files, makes copies, types, and enters data into computer/database or standard forms.
• Coordinates communication of the department by stamping and distributing incoming mail and faxes; prepares and sends outgoing mail utilizing appropriate delivery means.
• Maintains mailing, office and equipment supplies in an orderly fashion; generates requisitions to replenish as requested.
• Participates in front desk receptionist relief.
• Supports process and audit efforts to ensure integrity and accountability for Sarbanes‑Oxley and HIPAA compliance.

EDUCATION / EXPERIENCE REQUIREMENTS

• High School diploma required.
• Bachelor’s degree preferred.
• 2 – 4 years experience in an administrative support role or job related field with an emphasis on project/multi-tasking required.
• This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbent will follow any other instructions, and perform any other related duties, as may be required by the supervisor.

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Our Growth is Creating Great Opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it!