Temporary Office Specialist – Scanning & Records

Blue Ridge Associates; Charlottesville (VA); On-site; USD 21,000 - 28,000; Full time

Job summary

Blue Ridge Associates seeks a detail-oriented Office Specialist to support a document processing project in Charlottesville. This temporary assignment focuses on organizing, scanning, indexing, and maintaining confidential records with accuracy and discipline.

You will join a team that values precision, collaboration, and reliable office support. The role requires 40 hours per week, proximity to Charlottesville, and comfort handling sensitive information while meeting production targets.

Qualifications

• Must live within reasonable commuting distance to the Charlottesville office (i.e., 30 minutes or less).
• High school diploma or equivalent.
• Must have office or clerical experience in a professional environment.
• Must be able to work 40 hours per week.
• Strong attention to detail and organizational skills.
• Ability to perform repetitive tasks with a high degree of accuracy.
• Basic computer proficiency, including Microsoft Office applications.
• Ability to manage confidential information appropriately.
• Dependable attendance and punctuality.

Responsibilities

• Prepare paper documents and statements for scanning, including sorting, organizing, and removing staples or bindings.
• Scan large volumes of documents while ensuring image quality and completeness.
• Verify scanned documents for accuracy, readability, and proper file placement.
• Index, label, and electronically file scanned records according to established procedures.
• Maintain organized physical and digital filing systems.
• Assist with document retrieval and records management requests.
• Perform data entry and basic record updates.
• Support general office projects and administrative tasks as assigned.
• Assist with mail processing, copying, and other clerical duties when needed.
• Handle confidential information with discretion and professionalism.
• Follow established document retention and security procedures.
• Identify and resolve scanning or filing discrepancies.
• Maintain accuracy while meeting productivity expectations.

Skills

Detail-oriented

Organized

Reliable

Self-motivated

Clear communicator

Collaborative

Efficient

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Blue Ridge Associates seeks a detail-oriented Office Specialist to support a document processing project in Charlottesville. This temporary assignment focuses on organizing, scanning, indexing, and maintaining confidential records with accuracy and discipline.

You will join a team that values precision, collaboration, and reliable office support. The role requires 40 hours per week, proximity to Charlottesville, and comfort handling sensitive information while meeting production targets.