Temporary Office Manager (UTemps)

University of Texas; Utah; On-site; USD 34,000 - 49,000; Full time

Job summary

The University of Texas at Austin is hiring a Temporary Office Manager (UTemps) to support executive operations on the UT Main Campus. This 40-hour workweek, non-exempt role begins immediately and ends on December 31, 2026, with an hourly rate of $30.

Responsibilities include general office operations, coordinating facilities/AV, managing events and guest logistics, processing finance and procurement requests via the internal dashboards, and supporting staff with calendar management.

Qualifications

• Clerical experience with 1 year at Administrative Assistant/Administrative Associate level plus a Bachelor’s degree.
• Or 1 year at Administrative Assistant/Administrative Associate level with a High School Diploma or GED.

Responsibilities

• General office operations: supplies, ordering, and coordination.
• Facilities/AV and tech issue coordination.
• Event and guest logistics including parking passes and gifting coordination.
• Finance/admin tasks: purchase/PO/contract requests and receipts reconciliation.
• Calendar and Outlook event intake and staff support.

Skills

Clerical experience

Education

Bachelor’s degree

High School Diploma or GED

Tools

Adobe Workfront

Job description

Job Posting Title: Temporary Office Manager (UTemps) ---- Hiring Department: UTemp Pool ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Dec 31, 2026 ---- Location: UT MAIN CAMPUS

Job Details: General Notes This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. Please do not call or email regarding this posting. The anticipated end date for this assignment is December 31, 2026.

Purpose To support executive operations.

Responsibilities

• General office operations: printer/paper stock, office supplies ordering (UT Market/Today's Business Solutions).
• Custodial/HVAC/printer/tech issue coordination.
• Event & guest logistics: parking passes (chaser tickets, FDP passes, guest passes via PTS), gifting/wrapping coordination (Breed & Co., Neiman Marcus), shipping (label creation via eShipGlobal, packaging)
• Facilities/AV: daily power on/off, entrance signage, marquee, sound machines, and conference room.
• Tech vendor coordination: coffee/snack ordering and service (Parks), water cooler service, golf cart checkout.
• Finance/admin: submitting purchase/PO/contract requests and payment requests via UEE Finance Dashboard, reconciling receipts via DocuSign, maintaining event/project folders.
• Staff support: uniform and monogram shirt ordering.
• Calendar/event intake: adding events to Outlook calendar.

Required Qualifications

• Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor’s degree.
• Or, clerical experience, including one year at either the Administrative Assistant or Administrative Associate level with a High School Diploma or GED.

Preferred Qualifications

• Experience initiating projects in Adobe Workfront.

Hourly Rate $30

Working Conditions

Business casual attire
Standard office environment
Use of manual dexterity
Repetitive use of a keyboard at a workstation
Lifting, pushing, pulling, or standing

Work Shift

M-F, 8 am to 5 pm
Additional hours expected to meet deadlines in a fast-paced environment and to support event work as needed.

Required Materials

Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

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