Temporary Music Clearance & Operations Specialist

Assistants vs. Agents; Los Angeles (CA); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Annual performance bonus

Healthcare benefits

Employee benefits

Job summary

A24 is seeking a Temporary Music Clearance & Operations Specialist to support music clearance and operational needs across marketing and film during a maternity leave coverage period.

This is a hybrid position requiring in-person work 3 to 4 days a week in our West Hollywood, CA office, with responsibilities spanning calendars, negotiations, and asset management. The role offers an hourly rate and potential benefits.

Qualifications

• 5+ years of music licensing/clearance with a strong focus on project management and tracking.
• Strong negotiation with major labels and publishers.
• Excellent organization and communication; discreet with high-profile artists.

Responsibilities

• Manage the clearance calendar and coordinate timelines with Creative Marketing leads.
• Coordinate with music supervisors on edits and versioning.
• Clearance for trailer, promo, and social assets across tracks, remixes, and SFX.
• Research rights holders and ownership splits; negotiate within budget.
• Track budgets and clearance status in AirTable; follow up with rights holders.
• Circulate final confirmations to internal teams and partners for approval.

Skills

Music licensing

Clearance

Project management

Negotiation

English fluency

Education

Bachelor's degree

Tools

Google Suite

Microsoft Suite

AirTable

DISCO

Job description

About the Role

A24 is seeking a Temporary Music Clearance & Operations Specialist to support music clearance and operational needs across marketing and film during a maternity leave coverage period (estimated November 2026 to July 2027 inclusive of training and handoff).

This is a hybrid position, requiring in-person work 3 to 4 days a week in our West Hollywood, CA office.

Responsibilities

Music Clearances

• Manage the marketing clearance calendar and coordinate timelines with Creative Marketing leads
• Liaise with trailer house music supervisors and producers on creative choices and edit versioning
• Facilitate clearances for trailer, promo, and social assets across tracks, remixes, and SFX
• Research rights holders and ownership splits, and negotiate directly with rights holders within approved budget parameters
• Track budgets and clearance status in AirTable; escalates and follow up on unresponsive rights holders under tight turnarounds
• Circulate final confirmations to internal teams and external partners for approval and delivery

Music Asset & Document Management

• Manage inbound and outbound music delivery (score, original music, cue sheets) and associated rights documentation
• QC delivered audio and paperwork for accuracy and compliance, coordinating with the Post Supervisor to resolve errors
• Maintain the external-facing audio catalog and distribute assets to rights holders and partners for review
• Source and organize music, playlists, and composer reels for the Music Supervisor and filmmakers

Film Project Management & Execution

• Manage external and internal follow-up across 27+ active film projects, tracking budget and clearance status for the Music Supervisor
• Support on-camera music needs for individual films alongside film music supervisors and Production
• Assess SAG/AFM considerations with the Film Business Affairs lead, engaging outside legal support as needed
• Manage the original song and artist outreach process from start to finish, including filmmaker reviews
• Track and ensure adherence to marketing and film delivery deadlines, ensuring materials are ready for international delivery

Scheduling & Meeting Coordination

• Coordinate calls and prepare agendas across composers, editors, supervisors, and external partners
• Take notes during calls and circulate follow-ups with action items

Preferred Qualifications

• 5+ years of music licensing/clearance experience with a strong focus on project management and tracking
• Negotiation experience and existing relationships with major labels and publishers
• Strong organizational and communication skills; a self-starter who navigates ambiguity with calm and poise
• Trustworthy and discreet in handling confidential information and high-profile artist relations
• Bachelor's degree in Music Industry, Business Administration, or a related field
• Fluent in English
• Digital fluency in Google Suite, Microsoft Suite, and AirTable; DISCO experience a plus

We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.

Our target hourly rate for this role is between $24 to $28 per hour. We do not use formal job titles internally and similarly named positions may have different compensation levels. Actual starting salary within the range will depend on various considerations, including: work experience, skills, specializations, and training. This role is also eligible for an annual performance bonus, including both cash and equity components, competitive healthcare, as well as other employee benefits.

A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 20 Golden Globes, and 19 Emmys. Renowned for groundbreaking hits like Moonlight, Everything Everywhere All at Once, Uncut Gems, and Backrooms as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane Theater.