Temporary Legal Administrative Specialist

Lawyers On Demand; McLean (VA); On-site; USD 34,000 - 49,000; Full time

Job summary

Lawyers on Demand, a Consilio Company, is seeking a temporary legal administrative specialist for our client, a top global firm, to provide comprehensive administrative support to attorneys within the immigration team. Start: ASAP. On-site in McLean, VA.

Duration: 2 months with potential for permanent hire for the right candidate. This role offers exposure to a premier global firm and a collaborative environment, ideal for an early legal professional seeking growth in immigration services and

Qualifications

• Ability to work independently to follow instructions and execute tasks in a timely manner while keeping stakeholders informed.
• Strong attention to detail with ability to prioritize and multi-task in a fast-paced work environment.
• Proactive and willingness to take on additional duties to support the team.
• Experience in a law firm or corporate setting is strongly preferred.
• Flexibility to work overtime as needed.

Responsibilities

• Compile and assist with submission of immigration filings and prepare mail logs.
• Process government notices and notify clients of status changes.
• Produce documents including memos, letters, emails, and client information.
• Data entry into the case management system and updating client details.
• Coordinate travel plans and manage expense reports for attorneys.
• Assist with time entry and billing invoices and manage document deliveries.

Skills

Independent work

Attention to detail

Team support

Overtime flexibility

Legal environment

Job description

Lawyers on Demand, a Consilio Company, is seeking a temporary legal administrative specialist for an assignment with our client, a top global firm.

Start: ASAP

Pay Rate: $30/hr

Location: on-site

Duration: 2 months with possibility of permanent hire for the right candidate

Job Description

Our client, a top global firm, is hiring a temporary legal administrative specialist to provide comprehensive administrative support to attorneys and other members of the immigration team, ensuring efficient workflow and high-quality client service. This is an excellent opportunity for an early legal professional to grow a career with a top firm.

Key Responsibilities

• Compile and assist with the submission of immigration filings, including requesting filing fee checks and shipping labels and scanning submissions into the case management system
• Prepare daily mail logs, processes government notices, and sends client notifications regarding same
• Perform document production, including memos, letters, legal services agreements, emails, client information, address change applications, premium processing upgrades, reentry permit applications, visa approval packages, and other small applications/filings
• Conduct data entry, including uploading documents received from clients and government agencies and entering client details in the case management system.
• Update appropriate fields in the case management system and send email notifications to clients regarding government notices
• Correspond with government agencies, including appointment rescheduling requests and case inquiries
• Review and submit invoice payments and expense requests
• Manage and track document deliveries
• Perform administrative tasks including handling phone calls, calendaring, and managing incoming and outgoing correspondence
• Organize meetings, conference calls, and visitor office setups
• Coordinate travel plans and manage expense reports
• Manage time entry and assists with billing invoices
• Collaborate with team members to ensure efficient workflow and high-quality client service
• Notify clients of receipt and scheduling notices
• Assist with overflow work and perform additional duties and responsibilities as assigned

Qualifications

• Ability to work independently to follow instructions and execute tasks in a timely manner while keeping stakeholders informed
• Strong attention to detail with ability to prioritize and multi-task in a fast-paced work environment
• Proactive and willingness to take on additional duties to support the team
• Law firm or one year of experience in a corporate setting is strongly preferred
• Flexibility to work overtime as needed

LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better and we encourage all applicants; including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities to join us so we can do great things together.