Temporary Leasing & Occupancy Coordinator

PEOPLE; California (MO); On-site; USD 40,000 - 56,000; Full time

Job summary

People is seeking a Leasing & Occupancy Coordinator to manage tenant applications, show apartments, and sign leases for a assigned office location. You will maintain waiting lists, coordinate with property managers, and ensure compliance with regulations while supporting regular reporting on vacancies.

The role requires strong MS Office skills, communication abilities, and the ability to work with diverse populations; bilingual English/Spanish is highly preferred.

Qualifications

• Experience in an office environment.
• Experience in affordable housing property management and/or leasing preferred.
• Ability to handle confidential information securely.
• Valid CA driver's license with access to a reliable vehicle.
• Bilingual English/Spanish preferred.
• Strong proficiency in Microsoft Office applications.

Responsibilities

• Process tenant applications, market the property, accept and screen applications.
• Qualify applicants by checking credit and background, references, and income.
• Maintain waiting lists and purge old applications at least annually.
• Coordinate property showings with Managers to prospective residents.
• Review and sign leases; prepare new resident files for the Property.
• Ensure leasing activities comply with internal policies and regulations.
• Attend trainings to maintain required certifications.
• Maintain tenant files and leasing records per regulations.
• Prepare for vacancies and track from Notice to Vacate to move-in.
• Coordinate with third-party referral agencies for referrals; provide internal vacancy reports.

Skills

General computer literacy

Microsoft Word

Microsoft Excel

Verbal and written communication

Customer service

Bilingual English/Spanish

Team collaboration

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description

Job Title: Leasing & Occupancy Coordinator

Location: Assigned Office

FLSA Classification: Non-exempt

Reports to: Marketing & Occupancy Manager

Direct Reports: N/A Essential Functions

• All duties related to processing tenant applications including marketing the property, accepting,

and receiving applications, qualifying applicants by checking credit and criminal background, previous landlord and other references, verifying income.

• Maintain waiting lists, refreshing lists at least once a year through purging old applications.
• Coordinate with Property Managers to show apartments to prospective residents.
• Review and sign lease contracts with applicants. Prepare new resident file and forward it to the Property.
• Review and prepare for audits from regulatory agencies and investors by ensuring that all internal and regulatory compliance requirements are followed and completed as it relates to leasing activities.
• Attend training classes and seminars to stay current with appropriate required certification.
• Maintain tenant files and leasing records in accordance with regulations.
• Proactively work applicant files in preparation for upcoming vacancies.
• Track vacancies from point of Notice to Vacate being received through the unit turn process and have files ready for move in.
• Perform work in accordance with PSHH policies, procedures, and standards.
• Coordinate with third party referral agencies for applicant referrals.
• Provide regular internal reporting regarding vacancies and housing applications.
• Other duties as assigned.

Skill & Knowledge Requirements

General computer literacy

Proficiency in Microsoft Office, especially in Word and Excel

Strong verbal and written communication skills

Ability to work with people of all cultures and economic status.

Bilingual (English/Spanish) may be required and is always highly preferred.

Ability to provide professional and courteous customer service.

Works collaboratively in a team environment

Ability to prioritize, multitask and meet deadlines autonomously.

Experience Requirements

Experience working in an office environment and using office equipment.

Experience in affordable housing property management and/or leasing highly desired.

Proven ability and experience maintaining confidentiality with proprietary company information and personal client information.

License/Certification Requirements

• Valid CA driver's license, proof of auto insurance and access to a reliable vehicle.

Physical Requirements

• Light lifting (up to 20 pounds), walking, bending, and squatting for short periods of time.