Temporary HR Administrative Assistant

Educare Of Omaha Inc.; Omaha (NE); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Hourly rate of $22 per hour

Ongoing coaching and professional dev

Job summary

Educare of Omaha, Inc. is seeking a Temporary HR Administrative Assistant to provide coverage during departmental absences and support the HR team in recruitment coordination, onboarding, and employee records management.

The position reports to the HR Manager and requires strong organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. Approximately 25–35 hours per week, with a schedule between 7:00am–5:30pm, Monday–Friday.

Qualifications

• Minimum 1 year HR administrative, office support experience with confidential records.
• Strong proficiency with MS Word, Excel and Outlook.

Responsibilities

• Provide HR records management, data entry, and document control.
• Coordinate recruitment, onboarding, and candidate communications.
• Assist with benefits enrollment, leave documentation, and payroll-related paperwork.
• Answer routine HR inquiries and route complex questions to HR leadership.
• Maintain SOPs, HR communications, and track deadlines and training records.
• Coordinate employee training, onboarding logistics, and documentation.

Skills

HR administration

Data entry

Education

High school diploma or equivalent

Associate degree or higher in HR or business

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Temporary HR Administrative Assistant

Human Resources General Labor Gateway ELC, Omaha, NE, US

3 days ago Requisition ID: 1785

Based on temporary departmental coverage needs, 6 months

At Educare of Omaha, Inc., we invest in our staff just as much as we invest in our children. Reimagine your role. Rediscover your passion. Join the Fun. Make a Difference.

Educare of Omaha, Inc. is a non-profit organization that has a collaborative partnership between Early Head Start/Head Start, Omaha Public Schools and the Buffett Early Childhood Fund. Comprised of the two Educare Omaha Schools (Kellom and Indian Hill) and three Early Learning Centers (Skinner, Gateway and Kennedy), the mission of Educare of Omaha, Inc. is to promote school readiness by enhancing the social and cognitive development of children ages 0 to 5 through the provision of evidence-based education, health, nutritional, social, family engagement and other services to enrolled children and their families.

The Temporary HR Administrative Assistant provides administrative coverage during departmental staff absences and supports the HR Specialist, Lead HR Generalist, and Talent Acquisition Specialist functions.

Reporting to the HR Manager, this position supports daily HR functions, including recruitment coordination, onboarding, employee records management, data entry, benefits and leave documentation, and general departmental communications.

The position plays a critical role in ensuring continuity of HR services, timely processing of employee and applicant information, and maintenance of accurate and confidential records.

This temporary assignment requires strong organizational skills, attention to detail, discretion, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment. Responsibilities will be assigned based on organizational priorities and the established 25–35-hour weekly schedule.

Educare of Omaha, Inc. at Early Learning Center at Gateway (5810 South 42nd Street, Omaha, NE 68107, but serves all five schools

Approximately 25–35 hours per week; schedule coordinated with the HR Manager with the hours falling between 7:00am-5:30pm, M-F.

HR Records and Administrative Support

• Create and maintain updated standard operating procedures for department
• Create, organize, scan, upload, and maintain personnel and credentialing files; identify missing or expired documents and follow up using approved procedures.
• Enter approved information into ADP and departmental spreadsheets; check entries for accuracy and report discrepancies to the appropriate HR team member.
• Track document deadlines, training records, certifications, and background check renewals; send approved reminders and update completion logs.
• Prepare routine correspondence, employment verification responses, reports, and employee status documents for review; assist with payroll documentation as assigned
• Monitor assigned HR messages and requests, answer routine process questions using approved resources, and route questions requiring interpretation or a decision to designated HR staff.

Recruitment and Onboarding Support

• Post or update approved job announcements and maintain accurate job opening and applicant records in ADP.
• Schedule interviews and send approved candidate communications, calendar invitations, directions, and reminders.
• Coordinate reference checks and authorized background check requests; track transcripts, credentials, and other required pre-employment documents.
• Prepare approved offer letters and onboarding packets for review; follow up on outstanding forms and communicate onboarding progress.
• Arrange new hire orientation materials, meeting space, and schedules; assist employees with completing routine onboarding paperwork.

Employee Services, Benefits, and Leave Administrative Support

• Serve as an initial point of contact for routine HR administrative inquiries, providing information based on approved policies, procedures, and resources.
• Monitor assigned HR email communications and employee requests, ensuring timely acknowledgment, appropriate follow-up, and referral of matters requiring specialized HR knowledge or leadership decisions.
• Distribute approved employee benefits, enrollment, and leave documentation and assist with tracking the receipt and completion of required forms.
• Maintain accurate administrative tracking logs for employee benefits and leave documentation using information approved by designated HR personnel.
• Assist with gathering benefits enrollment information, billing records, and supporting documentation for review and reconciliation.
• Maintain medical, leave, and accommodation documentation separately from general personnel files, ensuring access is restricted to authorized personnel
• Promptly refer questions regarding benefits eligibility, leave determinations, accommodations, employee relations, or policy interpretation to the HR Manager or other designated HR leadership.

Departmental Coordination and Operational Support

• Maintain a centralized task tracker documenting assigned responsibilities, completed activities, pending requests, upcoming deadlines, and items requiring follow-up.
• Prioritize daily assignments in coordination with the HR Manager to ensure essential HR functions are completed accurately and within established timelines.
• Provide regular updates to the HR Manager regarding workload, progress, outstanding requests, and potential barriers to completing assigned responsibilities.
• Assist with coordinating employee training, professional development activities, employee engagement communications, and other HR-related events as assigned.
• Prepare routine departmental correspondence, spreadsheets, reports, meeting materials, and other administrative documents.
• Support the documentation and updating of departmental standard operating procedures using established processes and guidance from HR leadership, as workload permits.
• Identify opportunities to improve administrative organization, workflow efficiency, and communication, and share recommendations with the HR Manager.
• Perform other administrative duties consistent with the temporary nature and scope of the position, as assigned by the HR Manager or HR Director.

Confidentiality, Professionalism, and Scope of Responsibility

• Maintain strict confidentiality of employee, applicant, medical, payroll, and organizational information in accordance with Educare of Omaha policies and applicable laws.
• Demonstrate professionalism, discretion, accuracy, and responsiveness when interacting with employees, applicants, leadership, and external partners.
• Perform assigned duties using established HR policies, approved templates, and documented procedures.
• Promptly elevate sensitive, unusual, or complex HR matters to designated HR leadership.
• Recognize and adhere to the administrative scope of the position. Hiring and selection decisions, compensation determinations, employee relations investigations, disciplinary actions, benefits eligibility decisions, leave approvals or designations, and accommodation decisions remain the responsibility of authorized HR personnel and organizational leadership.
• High school diploma or equivalent required; coursework or an associate degree or higher in human resources, business, or related field preferred.
• At least one year of Human Resources administrative, office support, or related experience involving confidential records and data entry required.
• Proficiency in Microsoft Word, Excel, and Outlook is required.
• Experience with ADP or another HR information or applicant tracking system preferred.
• Must be able to pass a background check that meets compliance standards.
• Hourly rate of $22 per hour
• Ongoing coaching and professional development

Educare of Omaha, Inc. is committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. We are committed to equal treatment for all applicants and employees and will not discriminate based on age, race, color, ancestry, national origin, disability, sex/gender, gender identity, sexual orientation, religion, pregnancy, genetic information, veteran status, or any other basis protected by law.