Temporary - Executive Assistant

East Carolina University; Greenville, Northern (NC, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

East Carolina University (ECU) is seeking a temporary Executive Assistant to support the ambulatory leadership team of ECU Health Physicians Administration. Responsibilities include coordinating office functions, personnel administration, and budget monitoring, with strong emphasis on meeting deadlines and document preparation.

The role requires effective oral and written communication, organizational planning, and the ability to analyze and resolve routine and novel problems using established

Qualifications

• High school diploma or equivalent with 3 years admin/office management experience; or Associate degree with 1 year; or Bachelor’s degree in business or related discipline; all degrees from accredited institutions.
• Experience with Microsoft applications (Excel, Word, PowerPoint, Access) is preferred.
• Knowledge of basic accounting principles is preferred.

Responsibilities

• Coordinate business functions of ECU Health Physicians Administration.
• Assist personnel administration, office coordination, and budget monitoring or management.

Skills

Public communication

Organizational skills

Problem solving

Judgment/Decision making

Education

High school diploma or equivalent

Associate degree in related field

Bachelor’s degree in business/related

Tools

Microsoft Office Suite

Job description

East Carolina University ( ECU ) is consistently ranked among the nation's top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output.

Founded in 1907, ECU is a public, four-year university located in Greenville, N.C., which and is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn.

ECU’s commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university’s leadership in translating research into meaningful community partnerships and measurable societal benefits.

ECU Health Physicians is the multispecialty group practice of the Brody School of Medicine, with more than 587 providers and over 700,000 patient visits per year. ECU Health Physicians is comprised of 40 clinical sites in Greenville and 11 outreach clinics throughout the region. This position provides support for the ambulatory leadership team for ECU Health Physicians. This includes the Chief Medical Officer, Executive Director, Senior Director of Nursing, Director, Physician Compensation and Data Analytics and the Manager, Office of Training and Engagement. The complexity of the office structure has increased due to integration. The position will have authority and responsibility working with administration to recognize, define and resolve standard and non-standard problems using policies/procedures and standard operating procedures. The Department of ECU Health Physicians Administration supports the entire practice by assessing the needs of the facility, patients, and staff. ECU Health Physicians Administration works with each clinical department and ECU Health Medical Center to assist and improve clinical operations to produce the highest quality and most compassionate health care to the people of eastern North Carolina while educating the next generation of health professionals to do the same.

Primary Purpose of Position

The temporary Executive Assistant’s responsibilities will range from standard office support to administrative duties requiring decision-making and judgment. Public contact is a major component of this position, both internally and externally. This position will require contact with program staff, managers of other units within the university and hospital organizations, representatives of other state agencies and universities, clients, patients, elected and appointed representatives, and the public. The Executive Assistant will assist in coordinating business functions of ECU Health Physicians Administration, including personnel administration, office coordination, and budget monitoring or management. Other duties include prioritizing organizational needs regarding meetings, timeframes, and deadlines, and exercising delegated authority to represent the administrative team. The Executive Assistant will use judgment and independence to adjust schedules and office matters, attend meetings to take minutes, and stay abreast of and prioritize issues. This position will track and monitor pending issues for follow-up, independently develop agendas for future meetings, and organize and assimilate documents for a variety of meetings. This position will provide exceptional oral and written communication skills, as the assistant will independently assimilate and compose materials. The Executive Assistant will also be expected to analyze and resolve unusual and novel situations based on significant knowledge of organizational activities. The position will have knowledge of strategic goals, organizational practices, and critical policies, laws, rules, and regulations that affect the University’s mission. The Executive Assistant will be responsible for planning and organizing skills, which are essential in day-to-day operations and event planning. The position will work hours that may vary based on organizational and administrative needs.

Minimum Education, Knowledge, Skills, and Experience

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification Required by Statute or Regulation

None

License or Certification Required by the Department

None

Preferred Education, Knowledge, Skills, and Experience

• Experience with Microsoft applications (Excel, Word, PowerPoint, Access)
• Experience in academic medicine and/or healthcare environment
• Knowledge of basic accounting principles

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at [phone] (Voice/ TTY) or ADA [e-mail].

Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.